WaiverChaser

Overview

WaiverChaser is digital waiver software for organizations such as gyms, studios, camps and personal trainers. It suits teams that need flexible ways to collect consent and retrieve signed records across locations. Its clearest advantage is an offline iPad kiosk; the main trade-off is that paid plans impose monthly waiver limits and charge for overages.

Key features

Building, signing and finding waivers

Businesses can import existing waiver wording, edit it and publish a signing flow. Participants sign from a phone using a link or QR code and automatically receive a signed PDF receipt. That combination accommodates remote signing and gives participants a copy without requiring staff to distribute receipts manually.

Staff can search records by name, email, waiver, status or location. This is useful for organizations managing submissions across multiple sites or needing to find a particular participant's record. Paid plans include unlimited team members and locations, custom signing-page branding, request emails, signing-status tracking, PDF receipts and QR-code and link sharing, so the paid tiers do not appear to differentiate on seats or locations.

Kiosk and integrations

The iPad kiosk collects signatures offline and syncs them to the dashboard when connectivity returns. That makes WaiverChaser a sensible fit for camps, events or facilities where internet access is unreliable, though the offline collection option is specifically an iPad kiosk.

WaiverChaser says it connects to Calendly to email clients a mapped waiver when they book an appointment. Its REST API uses OAuth 2, but API access is currently available through the Zapier integration; integrations such as Zapier are described as coming soon on the pricing page. Businesses relying on automation should confirm that the connection they need is available before building a workflow around it.

The privacy policy says the service uses encryption in transit, access controls and secure storage practices. It also says personal data is not sold, though information may be shared with service providers needed to operate the service. Support is available by email and through a documentation hub.

Pricing

WaiverChaser offers a free plan with 50 waivers per month. It is a low-commitment way to handle modest volume, but the cap may be restrictive for busy organizations. The paid plans are billed annually and retain monthly waiver allowances, with each plan charging $0.10 per additional waiver:

• Free: price not listed; 50 waivers/month.
• Starter: $15.83 a year (billed $190/year); 250 waivers/month. It suits smaller operations that outgrow the free allowance, provided their volume stays near the cap.
• Pro: $40.83 a year (billed $490/year); 1,000 waivers/month. This is the more appropriate tier for a busier organization that wants room for routine growth.
• Enterprise: $82.50 a year (billed $990/year); 2,500 waivers/month. It is aimed at higher-volume use, but overages still cost $0.10 per waiver.

All paid plans include unlimited team members and locations, along with branding, request emails, status tracking, receipts and sharing tools. The tier choice therefore turns chiefly on monthly waiver volume, not team size or location count. Because billing is annual while allowances are monthly, organizations should estimate typical monthly submissions and account for overages rather than choosing solely by the headline annual price.

Platforms

WaiverChaser supports web and iOS, as well as API access. The offline kiosk is an iPad app; the listed platform support does not establish offline kiosk collection on other devices.

Who it's for

WaiverChaser is a strong match for gyms, studios, camps, youth sports, teams and small businesses that need both phone-based signing and a shared record system. It is especially relevant when an iPad kiosk must keep collecting signatures through an internet outage. Organizations with very high or unpredictable waiver volume should weigh the monthly caps and per-waiver charges carefully. It is less suited to teams that need a clearly ready-to-use API or broad automation before committing.

Pros and cons

• Pros: Phone signing by link or QR code, automatic PDF receipts and searchable records cover the core collection and retrieval workflow.
• Pros: The iPad kiosk works offline and syncs later, useful at sites with unreliable connectivity.
• Pros: Paid plans include unlimited team members and locations, avoiding seat-based limits as a team expands.
• Cons: Paid plans have monthly quotas, and every additional waiver costs $0.10, making variable volume harder to budget.
• Cons: API access is currently through the Zapier integration, while integrations such as Zapier are listed as coming soon; automation-dependent buyers should verify availability.
• Cons: Offline kiosk collection is tied to the iPad app, limiting that particular workflow to iPad.

Alternatives

For a broader category comparison, see Gym Waiver Software.

• DojoTrack is worth considering for student-based dojo management: it offers a free plan and free trial, with paid tiers priced by student capacity at $95 a month for up to 100 students, $125 a month for up to 200, and $165 a month for up to 300.
• Gym Admin may fit gyms prioritizing member operations over waiver collection; its free Starter plan covers up to 50 active students and includes billing, attendance and rank tracking, and student app access.
• PushPress is an option for a broader gym-management setup, with a free plan and unlimited leads, admins, members and staff; its free plan charges transaction fees.
• RhinoFit Sign-In Kiosk is another kiosk alternative.
• WaiverFile is another waiver option.
• OLM may suit organizations looking for a freemium platform with a $0/month access plan and transaction-based fees.
• WaiverDrop is a waiver-focused alternative with a free plan that includes 10 waivers/month, unlimited templates, document packets, kiosk and touchless mode, and webhooks.
• WaiverForever is another freemium waiver option, with a free Starter plan covering 20 submissions per month.

Verdict

Choose WaiverChaser if your organization needs phone-based waiver signing, searchable records and an iPad kiosk that can keep working offline, especially across multiple locations. Unlimited team members on paid plans are a practical advantage for growing teams. Look elsewhere if your waiver volume is difficult to predict, if monthly overages would strain the budget, or if your workflow depends on an immediately available integration or API path.