TOKN Purchase Order App

Overview

TOKN Purchase Order App gives mobile workers tools to create, approve and receipt purchase orders, including when they are offline. It is best suited to organizations with field operations and purchasing workflows tied to SAP, Pronto, MYOB or Xero. Its flexible, connected workflow is appealing, but custom pricing and no app-specific trial offer make evaluation less straightforward.

Key features

Workers can create, view, approve, receipt and transfer purchase orders from mobile devices. Approval workflows and PO tracking cover the core process, while stock levels, pricing and availability help staff assess a purchase. Search across suppliers and purchase-order history can also bring prior activity into reach without relying on separate records.

Offline capture is useful for sites with unreliable connectivity: TOKN says the app can record transactions offline and present a PO number immediately. Users can attach images and files, capture mobile signatures and create a PDF copy of a transaction. These tools help preserve supporting details and approvals in the purchasing record.

Organizations can add or remove fields and change the app's design, which can help align forms with existing processes. That flexibility is valuable for varied operations, though teams should establish whether their workflow needs configuration before committing. TOKN lists real-time integrations with SAP, Pronto, MYOB and Xero, as well as API access; the accounting connections are most relevant to buyers already using those systems.

TOKN identifies itself as ISO 27001-certified and says its platform encrypts data at rest and in transit, with AWS VPC network controls and firewalls. Those are relevant safeguards for organizations handling purchasing records, but they do not replace checking that the product meets a buyer's own security requirements.

Pricing

TOKN uses a custom enterprise subscription with custom pricing, billed monthly. Quotes are available on request, and pricing scales with the number of users and apps; TOKN says more users mean a lower cost per user. There are no published seat or usage caps to compare, so organizations will need a quote to assess total cost.

TOKN offers business integration partners a one-month free trial. That offer is not specific to the purchase order app, so buyers should not assume it applies to their evaluation. With no published price or purchase-order-app-specific trial, TOKN is harder to compare upfront than products with a free tier or stated rate.

Platforms

The native client is available for Android, iOS and Windows 10, and TOKN can also be accessed in a browser. The platform list additionally includes API access. This range suits teams mixing mobile field devices with browser-based office work, though no Linux or macOS native client is identified.

Who it's for

TOKN describes its platform as serving mining, industrial, labour hire, engineering, construction and community care organizations. Its offline transactions, mobile signatures and configurable forms make it a plausible fit for purchasing teams working across sites. It is less compelling for small buyers seeking transparent, self-serve pricing or a clearly applicable trial.

Pros and cons

• Pros: Offline transaction capture with an immediate PO number supports work where connectivity is unreliable.
• Pros: Real-time connections to SAP, Pronto, MYOB and Xero can suit organizations already using those accounting systems.
• Pros: Attachments, mobile signatures and transaction PDFs keep supporting material close to the purchase record.
• Cons: Custom pricing and user-based scaling mean buyers need a quote to compare costs.
• Cons: The one-month trial is for business integration partners, not a stated purchase-order-app-specific trial.

Alternatives

For buyers comparing more products, see Purchase Order Software. SpendMap is worth considering if a free plan for one user with purchase-order and receiving modules is a better starting point. TREX Grow may suit buyers who want a free-forever plan with unlimited users and products, invoices, Malaysia e-Invoice submission, catalog and RFQ tools.

BetterSpend is an option for organizations seeking free, self-hosted software with no seat or usage caps under an MIT License. QGenx Purchase Order System is another paid web-based alternative. Spndio may fit buyers seeking a freemium web product with a Growth plan at ₹4,999 a month for up to 20 users, approval workflows, invoice matching and Tally / Zoho sync.

Order.co is a paid, API- and web-based alternative with custom pricing. Kissflow may be worth considering for buyers seeking unlimited applications and integrations under fixed annual agreements, with pricing available from sales. Numbris Purchase & Suppliers is another paid option, with Android, iOS, web and API support and a Numbris Books & Stock Solo plan at $25 a month.

Verdict

Choose TOKN Purchase Order App if mobile workers need to manage purchase orders offline and your organization can benefit from its configurable workflows and accounting integrations. Its field-oriented capabilities are well matched to industrial and project-based operations. Look elsewhere if you need a published price or a purchase-order-app-specific trial before deciding.