Todoist

Overview

Todoist is a task manager for people who want one place to organize personal responsibilities and coordinate team projects. It suits individuals who can work within a modest free-plan project cap, as well as teams that need a shared workspace and administration tools. The free Beginner plan covers the essentials; paid plans raise project and filter limits, but team collaboration is reserved for Business.

Key features

Recurring tasks, subtasks, and reminders support repeatable routines and breaking larger responsibilities into smaller actions. Calendar sync is supported, and Todoist can connect with email, calendars, and other services. That mix makes it useful for keeping planned work visible alongside existing communications and schedules, though the feature set described here does not establish how those connections behave in individual workflows.

Beginner includes Quick Add, flexible list and board layouts, and three filter views. Those options give a free user more than a single undifferentiated task list, but the three-view ceiling can constrain people who rely on many ways to sort or focus their work. Offline access is supported on web and mobile.

Todoist offers more than 90 integrations and over 50 templates, which can help users connect the app to other services or start from a prepared structure. A Help Center is available. The product carries SOC2 Type II certification and describes its security as enterprise-grade.

Pricing

Todoist uses a freemium model. Beginner is free and includes five personal projects, three filter views, and one week of activity history, alongside Quick Add, reminders, and list and board layouts. It is a sensible starting point for personal organization, but the project and history caps make it less suited to users who want a long-running record or many separate projects.

Pro includes everything in Beginner and raises capacity to 300 personal projects and 150 filter views. It is the clearer fit for an individual whose organization has outgrown the free caps. Pro is billed yearly or monthly per user; its price is custom pricing.

Business supports up to 500 team projects, 1,000 team members, and 1,000 team guests. It adds a shared team workspace, team roles and permissions, and centralized team billing, making it the relevant tier for groups that need coordinated administration rather than only personal lists. Teams can create a team for free, then pay plus local tax. Business is billed yearly or monthly, with custom pricing.

Beginner is the only plan explicitly described as free. Pro and Business do not publish a price here, so readers should not assume their cost from the feature limits. The stated billing terms are yearly or monthly; no trial or renewal terms are described.

Platforms

Todoist supports Android, iOS, Linux, macOS, web, Windows, and a Chrome extension. That range gives users options across major desktop and mobile systems, while offline access is specified for web and mobile.

Who it's for

Todoist is a good match for individuals who want recurring tasks, reminders, subtasks, and multiple ways to view work, and for teams that need a shared workspace with roles, permissions, and centralized billing. The free plan is most appropriate for personal use that fits within five projects and three filters. Users who need deeper personal capacity can consider Pro; organizations with team workflows should look at Business.

It is less compelling for anyone unwilling to move beyond the free caps but needing many projects or extensive activity history. Teams that only need individual task lists may not need Business's collaboration and administration tier.

Pros and cons

• Pros: Beginner provides useful task structure, reminders, and both list and board layouts at no cost, within its five-project cap.
• Pros: Pro expands individual capacity substantially, with 300 personal projects and 150 filter views.
• Pros: Business combines high team-project capacity with a shared workspace and administrative controls for large groups.
• Cons: The free plan's three filter views and one-week activity history may be restrictive for people with more elaborate organization needs.
• Cons: Pro and Business use custom pricing, so readers cannot compare their cost from the stated plan terms alone.

Alternatives

For a broader comparison, see To-do list apps, AI Personal Assistants, Time Management Apps, and Task Management Software.

TickTick is another freemium choice with a free plan and apps across Android, iOS, Linux, macOS, web, and Windows; its free plan includes basic task, reminder, sync, and list features, with nine lists and 99 tasks per list.

Any.do may suit someone who wants a free-forever personal plan with unlimited personal tasks and lists, and a free trial is offered.

Remember The Milk has a Basic plan with two shared-list collaborators and a Pro plan priced at $49.99 a year.

Super Productivity is worth considering for readers who want a free product with all features across all its listed platforms and no premium tiers.

Vikunja offers a Personal plan at €4 a month with unlimited lists, tasks, and reminders, plus 10GB of attachment storage.

Nozbe may fit a small group seeking a free plan for up to three users, three active projects, and one workspace.

Routine offers a free tier with three integrations, three custom databases, and 250 AI credits; its Personal plan is priced at $5 a month.

Microsoft To Do is another free task-management option.

Verdict

Choose Todoist if you want personal task organization that can scale from a free five-project setup to a much larger individual plan, or if your team needs shared projects and centralized administration. Its strongest case is the combination of task-planning tools and a defined path to team collaboration. Look elsewhere if the free caps are too tight and you need a clearly priced upgrade before deciding.