Vikunja

Vikunja is a task and project manager for people who want to choose how they organize work, from personal lists to shared team projects. Its strongest case is the combination of flexible views and a free, self-hosted core; the main trade-off is that mobile supports only basic features.

Overview

Vikunja accommodates both individual to-do lists and collaborative project work. Users can choose among four task views and add detailed planning tools, rather than being locked into a single way of working. The free self-hosted option is appealing to people willing to run their own server, but it comes with responsibility for maintenance, updates, and backups. Those who prefer not to manage infrastructure can use paid cloud plans.

Key features

Lists, Kanban boards, Gantt charts, and tables give users different ways to follow work, from a straightforward task queue to a project timeline. Tasks can include due dates, reminders, repeating schedules, subtasks, labels, priorities, attachments, relations, and assignments. That breadth can serve detailed personal planning as well as dividing work across a team.

Projects can be shared with another user or a team. A project link can also let people participate without creating an account, a useful option for occasional collaborators, while assignments and shared projects support ongoing team work. CalDAV integration connects Vikunja with calendar workflows; migration support is provided for Todoist, Trello, and Microsoft To-Do.

The self-hosted core is licensed under AGPLv3. For cloud users, Vikunja says its service is hosted at Hetzner locations in Germany and Finland. The maker says production access uses two-factor authentication, team access is limited to job needs, and automated security scanning is used. Releases are signed with GPG, with instructions for verifying downloads.

Pricing

Vikunja uses a freemium model, with a 14-day trial and paid cloud plans from €4/mo. The free self-hosted plan is billed Free, forever and includes unlimited tasks and projects with core features. It suits people prepared to manage their own server, maintenance, updates, and backups; it is not a hosted, hands-off option.

• Personal: €4 a month, or 40€ when billed yearly (-20%). It includes 10GB of attachment storage and unlimited lists, tasks, reminders, share links, relations, and filters. This is the cloud option for an individual who wants those features without server upkeep.
• Family: €10 a month for up to 5 users, or 99€ when billed yearly (-17.5%). It includes shared household projects and Personal features, making it the plan for a small household rather than a larger team.
• Organization: €5 a month per user, or 50€ when billed yearly (-20%). It adds unlimited teams, 50GB of attachment storage, priority email support, and centralized team billing. Per-user billing makes the total depend on team size.
• Pro: custom pricing; the plan is in private beta and not yet available for Cloud accounts. Self-hosted plans range from Homelab to Enterprise; the stated additions include an admin panel, audit logs on Business, Scale, and Enterprise, and time tracking.

Personal includes email and community support, while Organization includes priority email support. The yearly prices are given as billed yearly; no further renewal terms are stated.

Platforms

Vikunja supports web, Windows, macOS, Linux, iOS, Android, API, and self-hosted use. Its desktop app is an Electron application for Linux and Windows. The mobile app supports only Vikunja's very basic features, so people who rely on a full task-management experience from a phone should look elsewhere or use another platform.

Who it's for

Vikunja is a good fit for people who want flexible task views, detailed task controls, and a choice between managing their own installation and paying for cloud hosting. It can also suit teams that share projects and assign work, with Organization providing team billing and priority email support. It is a weaker choice for mobile-first users, and self-hosting is best for people comfortable maintaining a server.

Pros and cons

• Pro: Four task views and a wide set of task tools let individuals and teams adapt the app to different kinds of work.
• Pro: Free self-hosting includes unlimited tasks and projects, avoiding a hosted subscription for users who can manage their own upkeep.
• Pro: Project sharing, assignments, and account-free share links accommodate both team members and occasional collaborators.
• Con: Self-hosters must handle maintenance, updates, and backups themselves.
• Con: The mobile app is limited to basic features, reducing its appeal for people who need full functionality on the go.

Alternatives

Choose TickTick if its free plan's basic task, reminder, sync, and list features, with a cap of 9 lists and 99 tasks per list, better match a bounded personal setup. Any.do is another freemium option, with a free Personal plan offering unlimited personal tasks and lists. Choose Super Productivity if you want all features on all its supported platforms without premium tiers.

Nozbe may suit a small group willing to work within its free plan's limits of 3 users and 3 active projects. SingularityApp is worth considering if a basic plan capped at 10 projects and one device fits your needs. Choose Routine if its free plan's 3 integrations, 3 custom databases, and 250 AI credits are a better fit. Superlist may suit users comfortable with 5 private and shared lists and 25MB uploads on its free plan. Tasks.org is an alternative with a free plan that does not require an account or internet connection.

For broader comparisons, browse To-do list apps or Task Management Software.

Verdict

Choose Vikunja if you want flexible task and project management with the option to run a free, self-hosted core or pay for cloud hosting. Its views, task tools, and sharing options make it a capable choice for personal planning and collaborative projects. Look elsewhere if full-featured mobile use is essential or if you do not want to take on server upkeep.