todo.vu

todo.vu is a client-work platform that combines task boards with billable time and client reporting. It suits freelancers, consultants and service teams whose projects must be tracked and charged accurately, rather than people seeking a personal to-do list. The strongest reason to choose it is the direct path from task activity to itemized billing; the main compromise is that its free tier and automation features are tightly constrained.

Overview

Founded in 2013 in New Farm, Queensland, todo.vu was created by IT-consulting professionals for agencies, contractors and other teams handling client work. A Kanban-style board organizes projects, while task dependencies and recurring tasks support structured, ongoing workflows. Real-time comments, notifications and guest access keep clients involved without forcing every participant into the same internal process.

The product is more than a project board because time records and billing reports stay connected to the tasks, projects and clients that generated them. That focus makes it a better fit for accountable service work than for simple household or personal planning.

Key features

• Task-linked time tracking: Start a timer on a task using a custom hourly billing rate, or add time manually. This suits work billed by effort and reduces the need to reconcile a separate timer with project records.
• Billing reports: todo.vu calculates totals and creates itemized reports tied to tasks, projects and clients. Freelancers and firms can move from recorded activity to a client-facing charge with less manual assembly.
• Client communication: Emails can become tasks or comments, and clients can reply by email without logging in. That lowers participation friction, although teams wanting every conversation inside a dedicated portal may prefer a different workflow.
• Calendar synchronization: Due dates sync with any iCal-compatible calendar, including Google and Office365 calendars. It keeps deadlines visible in an existing calendar without replacing that calendar.
• Automation: The Add-Task Zapier integration can create tasks from hundreds of applications through API connectors. On non-paid plans, however, connectors are rate-limited to one task every 30 hours; full functionality requires Business Time, making serious automation a paid-plan feature.
• Mobile and desktop access: Native iOS and Android apps support task access and time tracking. For Windows, macOS and Linux, todo.vu recommends WebCatalog and describes creating a Chrome extension with Applicationize rather than offering a dedicated native desktop application.
• Security: The service uses encrypted connections and passwords, private database networks, email validation, isolated workspace schemas, SQL-injection prevention and monitoring. These safeguards address common operational risks for client data.

Pricing

Solo Free

Solo Free costs nothing, billed at $0/month, with one staff user, 1 GB of storage and unlimited tasks, clients and projects. No credit card is required. It is a sensible starting point for an individual freelancer with modest files, but the single-staff cap rules it out for a working team, and API connectors are limited to one task every 30 hours.

Business Time

Business Time costs $9 a month, billed at $9/month. It allows unlimited users with charges capped at $99/month; every user after the 11th is free. The plan includes 2 GB of storage, priority support, complimentary onboarding and fully functional API connectors. It is the practical choice for agencies and growing teams that need automation and shared access, though the storage increase remains relatively small for file-heavy projects.

A 14-day trial lets prospective customers assess the paid workflow before committing. The published pricing does not provide a separate annual term or additional plan tiers.

Platforms

todo.vu supports web, iOS, Android, Windows, macOS and Linux access, alongside an API and browser-extension options. Native mobile apps are the clearest dedicated clients; desktop users rely on WebCatalog or a Chrome-based Applicationize extension.

Who it's for

Architects, virtual assistants, engineers, accountants, web developers, creative designers, freelancers, consultants and most client-focused teams can benefit when hours and charges must follow project activity. Solo Free fits one-person practices that need unlimited work items more than storage or integrations. Business Time is better for multi-user operations, priority assistance and automated intake from other applications.

It is a weaker choice for people who only need personal reminders, or for organizations that require generous storage on the entry paid tier. Teams dependent on API-driven intake should also budget for Business Time rather than relying on the free allowance.

Pros and cons

Pros

• Task-to-invoice continuity: Time entries and itemized billing reports remain tied to clients and projects.
• Low-friction client access: Guests and email interaction let clients participate without logging in.
• Broad access: Mobile apps, web access, API support and cross-platform desktop workarounds cover varied setups.
• Predictable team ceiling: Business Time caps charges at $99/month and makes users after the 11th free.

Cons

• Free tier is solo-only: One staff user prevents shared team use.
• Automation is paywalled in practice: Non-paid connectors allow only one task every 30 hours.
• Limited free storage: Solo Free includes 1 GB, which may constrain document-heavy client work.
• No dedicated native desktop apps: Windows, macOS and Linux users depend on WebCatalog or a browser extension.

Alternatives

For a wider comparison, see Task Management Software and Time Tracking Software.

• Routine is a freemium option with a free tier offering three integrations, three custom databases and 250 AI credits.
• Any.do suits personal planning, with unlimited personal tasks and lists on its free plan.
• MeisterTask is worth considering for a free Kanban-oriented setup with unlimited tasks and up to three projects.
• PLANKA is the alternative when a self-hosted community edition is preferred.
• Taskade AI Agents targets teams wanting AI-agent features alongside task management.
• TickTick is a general task and reminder choice with a free tier.
• Vikunja offers a freemium task manager with self-hosted availability.
• Wekan is a free, self-hosted Kanban alternative.

Verdict

Choose todo.vu if you run client projects and want task progress, tracked hours and billing reports in one workflow, with email-based client participation. Look elsewhere if you need a multi-user free plan, generous entry-level storage, or unrestricted automation without paying for Business Time.