Freedom251 › Workforce Management - Midmarket Software
Schedulefly
What Schedulefly is
Schedulefly is employee scheduling software for independent restaurants and other hospitality businesses, including bars, breweries, coffee shops, boutique hotels, and coffee shops. Managers build, duplicate, and publish schedules online. Employees receive schedule alerts by text or email, submit availability and time-off requests, and offer or take open shifts online. Managers approve trades, after which schedules and notifications update automatically. Teams can exchange messages and announcements by text or email; Schedulefly’s features page says broadcast texts have no cap. Managers can enter sales forecasts and monitor expected labor cost as a percentage of sales. Other tools include a multi-unit dashboard, employee database, manager notes, document sharing, reporting, and job postings. Google Calendar synchronization provides reminders for upcoming shifts. Free iOS and Android apps support schedule viewing, shift trading, and teammate messaging, while the service also runs on the web. Plans start at $30 a month for up to 19 staff, with all features included. Larger listed tiers cover 20–39, 40–59, and 60–79 staff; an 80+ staff tier requires a quote. A 30-day trial is available, with no setup fees or contracts and cancellation anytime.
Who it suits
Schedulefly suits independent restaurants and hospitality operations that need online scheduling, availability collection, shift trades, and team communication. It also fits businesses wanting labor-cost forecasting, multi-unit oversight, and mobile access for staff.
What it does well
- Text and email schedule alerts
- Online shift trades with manager approval
- No cap on broadcast texts
- Labor cost percentage tracking
- Free iOS and Android apps
- Google Calendar shift reminders
What to know first
- No free plan
- Starts at $30 a month
- 80+ staff pricing requires a quote
Limits
The entry tier covers up to 19 staff at $30 a month. Larger groups move to higher staff-count tiers, while the 80+ tier requires a quote.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Up to 19 staff | $30/mo · Up to 19 staff · all features included | $30 a month |
| 20–39 staff | $40/mo · 20–39 staff · all features included | $40 a month |
| 40–59 staff | $50/mo · 40–59 staff · all features included | $50 a month |
| 60–79 staff | $60/mo · 60–79 staff · all features included | $60 a month |
| 80+ staff | Call for a quote · 80+ staff | On request |
As schedulefly.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Schedulefly website
- Start the 30-day free trial
- Create schedules on the web
- Invite staff to use the iOS or Android app
- Set availability and time-off requests
- Connect Google Calendar for shift reminders
Verdict
Choose Schedulefly if your restaurant or hospitality team needs scheduling, shift swaps, messaging, and labor forecasting in one service. Look elsewhere if you require a free plan or want a listed price for more than 80 staff.
Questions
How much does Schedulefly cost?
Plans start at $30 a month for up to 19 staff. Listed tiers are 40.00 USD for 20–39 staff, 50.00 USD for 40–59 staff, and 60.00 USD for 60–79 staff; 80+ staff requires a quote.
Is there a free trial?
Yes. Schedulefly offers a 30-day free trial.
Which platforms are supported?
Schedulefly is available on the web, Android, and iOS.
Does Schedulefly have a free plan?
No. It is a paid service.
Can employees trade shifts?
Yes. Employees can give up or pick up available shifts online, subject to manager approval.
Does it integrate with Google Calendar?
Yes. Users can sync Google Calendar to receive reminders about upcoming shifts.
Facts from Schedulefly's own pages
- Additional tools
- The features page lists a multi-unit dashboard, employee database, manager notes, document sharing, reporting, and job postings. · schedulefly.com, 7 Oct 2026
- Audience
- Schedulefly says it is built for independent restaurants and also serves bars, breweries, coffee shops, boutique hotels, and other hospitality businesses. · schedulefly, 7 Oct 2026
- Communications
- The product supports team messages and announcements by text and email, with the features page stating there is no cap on broadcast texts. · schedulefly.com, 7 Oct 2026
- Founded
- 2007 · schedulefly.com, 28 Sept 2026
- Headquarters
- Waxhaw, North Carolina, United States · schedulefly.com, 28 Sept 2026
- Integration
- The features page says users can sync Google Calendar with Schedulefly to get reminders about upcoming shifts. · schedulefly.com, 7 Oct 2026
- Labor reporting
- Managers can enter sales forecasts and track expected labor costs as a percentage of sales. · schedulefly.com, 7 Oct 2026
- Mobile apps
- Schedulefly says it offers free iOS and Android apps for checking schedules, trading shifts, and messaging teammates. · schedulefly.com, 7 Oct 2026
- Purpose
- Schedulefly provides employee scheduling software for independent restaurants. · schedulefly.com, 7 Oct 2026
- Scheduling
- Managers can create, copy, and publish schedules online, and staff receive schedule alerts by text or email. · schedulefly.com, 7 Oct 2026
- Security
- Its privacy policy says customer data is protected against unauthorized access, personal-information updates use secure servers, and payment transactions are encrypted using SSL; the policy was last updated August 2, 2016. · schedulefly.com, 7 Oct 2026
- Shift trades
- Employees can give up or pick up available shifts online, with manager approval and automatic updates and alerts. · schedulefly.com, 7 Oct 2026
- Support
- Schedulefly says customers can call, text, or email and reach a real person for support. · schedulefly.com, 7 Oct 2026
- Time off
- Staff can enter availability and time-off requests for managers to use when creating schedules. · schedulefly.com, 7 Oct 2026
- Trial and billing
- The pricing page offers a 30-day free trial, says there are no setup fees or contracts, and says customers can cancel anytime. · schedulefly.com, 7 Oct 2026
Where Schedulefly stands on Freedom251
- Workforce Management - Midmarket Software#13 of 26
- Restaurant Scheduling Software#17 of 27