ResourceSpace

Overview

ResourceSpace is an open-source digital asset management system for organisations managing varied digital libraries. It is best suited to teams that need structured review and access controls, especially those able to self-host or choose a cloud tier by user count and storage. The free self-hosted option avoids an annual software licence fee; cloud users who outgrow 10 GB must weigh larger capacity against custom pricing.

It handles images, video, audio, documents, Office files, PDFs, text files and raw image formats, with metadata, tagging, version history, guest sharing and approval workflows. Founded in 2006, ResourceSpace is employee owned and says it is used by more than 500 organisations.

For a wider look at this category, see our Digital Asset Management Software list.

Key features

Organisation and review

Metadata and tagging help classify a library spanning multiple formats, while version history and approval workflows support controlled review and change management. That combination suits teams with formal sign-off needs; organisations seeking only a basic shared file area may find a DAM more structure than they need.

Sharing and security

Secure share links, public portals, guest access, and submission and approval queues give teams ways to distribute assets and collect work for review. Granular permissions, enterprise SSO, MFA and consent management add controls for organisations with access requirements. ResourceSpace and its data centres are ISO 27001 certified.

Integrations and data control

An open RESTful API and pre-built integrations with collections systems, CMS and social platforms support connection to other services. Users can download files with a metadata CSV or export the entire system for self-hosting, which helps organisations retain a route to their assets if their deployment needs change. Assets are processed only for requested AI functionality and are not used to train third-party models.

Pricing

ResourceSpace is freemium, with no annual software licence fee. Its free self-hosted option is billed at no cost, free forever; the free cloud service is also free, but is capped at 10 GB. The cloud option is suitable for trying the software or basic requirements without support, while self-hosting avoids the cloud storage cap but makes the organisation responsible for its own deployment.

• Team Cloud: Custom pricing, billed annually by default; monthly payment is available on request with direct debit. It supports 25 users and storage options from 1 TB to 9 TB, making it the entry cloud tier for start-ups, project teams and smaller organisations.
• Business Cloud: Custom pricing on the same billing terms, with 100 users and storage from 3 TB to 15 TB. Its user ceiling and capacity range suit mid-sized organisations or departmental use.
• Enterprise Cloud: Custom pricing, 500 users and storage from 8 TB to 20 TB. It is aimed at established organisations managing large digital collections.
• Platinum Cloud: Custom pricing, unlimited users and storage from 50 TB to 100+ TB. This is the tier for global organisations with multiple offices or teams, but its capacity is likely unnecessary for smaller groups.

Paid packages include technical support, backups, security, upgrades, disaster recovery and guided onboarding. A free trial is available after requesting a demo. Cloud plans scale storage and seats substantially beyond the free cloud allowance, but without a published price it is harder to compare their cost against alternatives before contacting the maker.

Platforms

ResourceSpace supports API access and is available for self-hosting. Docker can run on Linux, Windows and macOS, as well as AWS, Azure and Google Cloud. This deployment range is useful for organisations with infrastructure preferences or existing cloud environments; teams wanting a fixed, price-transparent cloud package should consider the custom pricing terms carefully.

Who it's for

ResourceSpace fits organisations that need a central DAM for mixed media, controlled approvals, secure sharing and a choice between self-hosting and managed cloud capacity. The 10 GB free cloud cap is useful for a trial or modest library, while the paid tiers accommodate teams from 25 users to unlimited users. It is less compelling for small groups that need little beyond file sharing, or for buyers unwilling to request a demo and discuss custom cloud pricing.

Pros and cons

Pros

• Broad asset coverage: Images, video, audio, documents and raw formats can be managed in one system, alongside metadata and tagging.
• Review tools are built in: Version history, approval workflows and submission queues support formal asset changes and sign-off.
• Deployment choice: Free self-hosting avoids an annual licence fee, while cloud tiers offer capacities up to 100+ TB and unlimited users.
• Strong access and data safeguards: ISO 27001 certification, granular permissions, SSO, MFA and export options support organisations with security and portability needs.

Cons

• Free cloud storage is limited: 10 GB makes the no-cost hosted option better for evaluation or small needs than a substantial media library.
• Cloud prices require a sales step: Paid plans have custom pricing, and a trial requires requesting a demo, which complicates upfront budget comparison.
• Self-hosting shifts deployment responsibility: The free option avoids licence fees but requires an organisation able to run its own system.

Alternatives

Choose iconik if a free collaborator role or a $9.00 per month Browse User plan is a better fit for the access your team needs.

Air is worth considering when a free plan with 120 monthly credits and unlimited users, or a $25.00 per month Starter plan with 600 monthly credits, better matches your usage model.

Choose Cloudinary if you need web or browser-extension access and its free plan’s three users, one account and 25 monthly credits are sufficient.

Data Dwell may suit a smaller team: its free plan includes three users, 3 GB, five portals and 100 downloads.

Razuna offers a free plan with 500 GB, five users, two workspaces and one collection, so it merits consideration if those published limits suit your needs.

Consider ioMoVo if its free allowance of two users, 2 GB storage and 4 GB transfer is a closer match to a compact deployment.

Brandworkz is another option for brand-kit and brand-asset management.

DBGallery offers a free plan with 20 GB storage, which is more than ResourceSpace’s free cloud allowance.

Verdict

ResourceSpace is a strong choice for organisations that need more than a file repository: it combines broad asset support, approvals, sharing and security controls with self-hosted and cloud deployment choices. Its free self-hosted route is the clearest reason to choose it; the main reason to look elsewhere is the 10 GB free cloud cap and custom pricing for larger hosted plans, which make cost comparisons less direct.