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ProbityCare
What ProbityCare is
ProbityCare is a web-based practice management system with an integrated electronic health record for behavioral health. Intake tools include website pre-screening forms, inquiry review, one-click chart creation, client self-scheduling, and insurance eligibility checks. Clinical workflows cover custom note forms, treatment planning, group documentation, dictation with writing help, 24 standardized assessments, telehealth, and e-prescribing. Billing features include payer-specific contracted rates, claim checks, bulk remittance posting, a denials queue, and online client payment links. Staff tools include license tracking, payroll, training, timekeeping, attendance, paid time off, and documentation compliance tracking. Named payroll integrations include Gusto, ADP, and Paychex; optional integrations also cover claims, lab results, e-prescribing, communications, and payments. ProbityCare says it acts as a business associate under a BAA and offers Part 2 features such as consent tracking, program-level segmentation, redisclosure notices, and disclosure logging. The maker describes encryption, mandatory multi-factor authentication, role-based permissions, and immutable audit logging. It also states that its first third-party penetration test is scheduled and that it does not yet have a penetration test attestation or SOC 2 Type II report. Plans start at $25 a month for student interns.
Who it suits
ProbityCare is designed for behavioral health practices and their clinical, billing, and administrative staff. Its plans include options for interns, nonprofit organizations, solo providers, and practices of different staff sizes.
What it does well
- Combines practice management with an integrated EHR
- Includes telehealth, e-prescribing, and 24 assessments
- Offers Part 2 consent and disclosure features
- Lists payroll integrations with Gusto, ADP, and Paychex
What to know first
- No mobile app coverage
- No penetration test attestation or SOC 2 Type II report yet
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Student interns | Practicum students and interns working under supervision · Full clinical access | $25 a month |
| Admin staff | Staff who do not write clinical notes | $60 a month |
| Billing staff | Billers and revenue-cycle staff | $60 a month |
| Nonprofit Organizations | All clinical staff · Qualifying nonprofit organizations | $70 a month |
| Group Practice (Over 31 staff) | Over 31 staff | $75 a month |
| Group Practice (16–30 staff seats) | 16–30 staff seats | $80 a month |
| Group Practice (6–15 staff seats) | 6–15 staff seats | $85 a month |
| Solo Providers | Up to 5 staff seats | $90 a month |
As probitycare.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Verdict
ProbityCare brings clinical, intake, billing, and staff workflows together for behavioral health teams. Review its stated security-report limits and the plan options for your staff category before signing up.
Facts from ProbityCare's own pages
- Billing
- Billing features include payer-specific contracted rates, claim checks, bulk remittance posting, a denials queue, and online client payment links. · probitycare.com, 8 Oct 2026
- Clinical tools
- Clinical features include custom note forms, treatment planning, group documentation, dictation with writing help, 24 standardized assessments, telehealth, and e-prescribing. · probitycare.com, 8 Oct 2026
- Data location
- The maker says PHI is stored and processed in United States data centers and is not transferred offshore. · probitycare.com, 8 Oct 2026
- Headquarters
- Miami, Florida, United States · probitycare.com, 28 Sept 2026
- HIPAA and Part 2
- ProbityCare says it acts as a business associate under a BAA and provides Part 2 features including consent tracking, program-level segmentation, redisclosure notices, and disclosure logging. · probitycare.com, 8 Oct 2026
- Intake
- Intake features include website pre-screening forms, inquiry review, one-click chart creation, client self-scheduling, and insurance eligibility checks. · probitycare.com, 8 Oct 2026
- Integrations
- The product page names Gusto, ADP, and Paychex for payroll; the HIPAA page also describes optional integrations for claims, lab results, e-prescribing, communications, and payments. · probitycare.com, 8 Oct 2026
- Product
- ProbityCare is a practice management system with an integrated electronic health record made for behavioral health. · probitycare.com, 8 Oct 2026
- Security
- The maker states it uses TLS 1.2 or higher in transit, AES-256 at rest, mandatory multi-factor authentication, role-based permissions, and immutable audit logging. · probitycare.com, 8 Oct 2026
- Security limits
- The maker states its first third-party penetration test is scheduled and that it does not yet have a penetration test attestation or SOC 2 Type II report. · probitycare.com, 8 Oct 2026
- Staff operations
- Staff tools include license tracking, payroll, training courses, timekeeping, attendance, paid time off, and documentation compliance tracking. · probitycare.com, 8 Oct 2026
- Support
- The contact page says the team usually replies by email within one business day. · probitycare.com, 8 Oct 2026
- Trial
- The Solo Providers plan has a “Start a trial” button, but the page does not state the trial duration. · probitycare.com, 8 Oct 2026
Where ProbityCare stands on Freedom251
- Therapy Scheduling Software#24 of 32