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Owl Practice
What Owl Practice is
Owl Practice is web-based practice management software for mental health professionals, designed around Canadian privacy laws and clinical workflows. It brings scheduling, client records and notes, billing, payments, a client portal, secure messaging, and telehealth video into one platform. The pricing feature list includes more than 85 automatically scored clinical measures, along with reminders, digital intake forms, waitlists, recurring appointments, and online payments. Smart Notes is an add-on for subscribers that generates session transcripts and structured notes using SOAP, DAP, or Session Summary templates. It works with Owl video, Zoom, Google Meet, Microsoft Teams, and in-person sessions. Therapist and client calendars can sync with iCal and Google Calendar. Owl says data is stored in Canada, protected in transit with SSL encryption, and backed up across multiple locations; it lists PIPEDA and provincial compliance among its Canada-specific features. Plans include one-on-one onboarding and support seven days a week, with no onboarding or support fees. A 14-day trial is available. Listed monthly prices range from 20.00 USD for Student to 40.00 USD for Professional.
Who it suits
Owl Practice is intended for therapists, psychologists, social workers, and other mental health professionals. Its Canadian data storage and compliance features may suit practices working within Canadian privacy requirements.
What it does well
- Scheduling, records, billing, payments, and telehealth in one platform
- More than 85 automatically scored clinical measures
- Data stored in Canada with SSL encryption in transit
- Support seven days a week with no support fees
What to know first
- Growth is limited to 20 sessions per month
- Smart Notes is an add-on for subscribers
- No free plan
Limits
The Growth plan supports up to 20 sessions per month. Smart Notes is available as a subscriber add-on, and one-off feature add-ons are not offered.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Student | $100 $20 a month for the first 6 months (CAD / Month + tax), 80% off · Full-featured Professional Plan · for students or professionals within 6 months of graduating | $20 a month |
| Growth | $60 $24 (CAD / month + tax), 60% off for 3 months · Up to 20 sessions/month · core features | $24 a month |
| Advanced | $80 $32 (CAD / month + tax), 60% off for 3 months · Unlimited sessions · online booking · Circle of Care · customizable intake and consent forms | $32 a month |
| Professional | $100 $40 (CAD / month + tax), 60% off for 3 months · Everything in Advanced · sharable video links · secure messaging · clinical measures · medication tracking | $40 a month |
| Group Plus | Custom pricing based on number of clinicians and telehealth needs · Group practice plan · online booking · client portal · secure messaging · clinical measures | On request |
| Group Plus Video | Custom pricing based on number of clinicians and telehealth needs · Everything in Group Plus · telehealth video · sharable video links | On request |
As owlpractice.ca lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Owl Practice website
- Start the 14-day trial
- Use the web platform for scheduling, records, billing, and client communication
- Connect iCal or Google Calendar for calendar syncing
- Add Smart Notes if subscriber access is needed
- Use Owl video, Zoom, Google Meet, Microsoft Teams, or in-person sessions with Smart Notes
Verdict
Owl Practice brings clinical and administrative tools together for mental health practices, with Canada-specific privacy features. Plan limits and add-on availability are worth checking against a practice’s workflow.
Questions
Does Owl Practice have a free plan?
No. Owl Practice is paid and offers a 14-day trial.
Which platforms does it support?
Owl Practice runs on the web.
How much do the listed plans cost?
Student is $20 a month, Growth $24 a month, Advanced $32 a month, and Professional $40 a month. Group Plus and Group Plus Video use custom pricing based on clinician numbers and telehealth needs.
Does it include telehealth?
Yes. Telehealth video is included in the platform, and Smart Notes works with Owl video, Zoom, Google Meet, Microsoft Teams, and in-person sessions.
Where is practice data stored?
Owl says all data is stored in Canada, with SSL encryption in transit and automated backups across multiple locations.
What support comes with plans?
Plans include one-on-one onboarding and customer support seven days a week, with no onboarding or support fees.
Facts from Owl Practice's own pages
- Calendar integrations
- The pricing feature list names therapist and client calendar syncing with iCal and Google Calendar. · owlpractice.ca, 7 Oct 2026
- Clinical measures
- The pricing page lists more than 85 automatically scored clinical measures. · owlpractice.ca, 7 Oct 2026
- Company
- The website identifies the company as Owl Practice Inc. and describes the product as proudly made in Canada. · owlpractice.ca, 7 Oct 2026
- Data location and compliance
- The pricing page says all data is stored in Canada and lists PIPEDA and provincial compliance among its Canada-specific features. · owlpractice.ca, 7 Oct 2026
- Founded
- 2014 · owlpractice.ca, 28 Sept 2026
- Headquarters
- Toronto, Ontario, Canada · owlpractice.ca, 28 Sept 2026
- Intended users
- The software is built for therapists, psychologists, social workers, and other mental health professionals. · owlpractice.ca, 7 Oct 2026
- Marketplace
- The marketplace page lists customer offers for PESI continuing education and ADP HR and payroll services. · owlpractice.ca, 7 Oct 2026
- Plan limits
- The Growth plan is limited to up to 20 sessions per month; the pricing FAQ says plans are tiered and one-off feature add-ons are not offered at this time. · owlpractice.ca, 7 Oct 2026
- Practice tools
- The platform includes scheduling, client records and notes, billing, payments, a client portal, secure messaging, and telehealth video. · owlpractice.ca, 7 Oct 2026
- Product
- Owl Practice is all-in-one practice management software built for Canadian privacy laws and mental health clinical workflows. · owlpractice.ca, 7 Oct 2026
- Security
- Owl says it uses SSL encryption for data in transit and automated backups across multiple locations. · owlpractice.ca, 7 Oct 2026
- Smart Notes
- Smart Notes generates session transcripts and structured notes using SOAP, DAP, or Session Summary templates, and is offered as an add-on for subscribers. · owlpractice.ca, 7 Oct 2026
- Smart Notes compatibility
- Smart Notes works with Owl video, Zoom, Google Meet, Microsoft Teams, and in-person sessions. · owlpractice.ca, 7 Oct 2026
- Support
- Plans include 1-on-1 onboarding and customer support seven days a week, and the pricing page says there are no onboarding or support fees. · owlpractice.ca, 7 Oct 2026
Where Owl Practice stands on Freedom251
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