Freedom251 › School Facilities Management

Maintainly

Free plan AndroidAPIiPhoneMacWeb

What Maintainly is

Maintainly is a computerized maintenance management platform for preventive and reactive work orders, asset tracking, inventory, people, and analytics. Work orders can document photos, meter readings, files, downtime, and other metrics. Preventive maintenance tasks can run on schedules or meter readings, with readings outside defined thresholds triggering tasks. Asset features include flexible hierarchies, scannable QR labels, maintenance history, and geolocation tracking for movable assets. Native iOS and Android apps support requesting, planning, assigning, and tracking work orders; the platform is also available on the web. A REST API can connect Maintainly with ERP, business intelligence, analytics, and other software, though personal access tokens and third-party apps are limited to 100 requests per minute. Live in-app chat support is included on every plan. All plans include an AWS-hosted solution, automatic dual-location backups, and SSL encryption. Maintainly lists a free plan, a 14-day trial, and paid plans starting at $12 a month billed per user.

Who it suits

Maintainly may suit maintenance teams that need to manage work orders, assets, and preventive tasks across mobile and web. The company lists use across industries including manufacturing, healthcare, construction, and property management.

What it does well

Free plan includes unlimited work orders.
Native iOS and Android CMMS apps are available.
Preventive tasks can be triggered by time or meter readings.
Plans include live in-app chat support.
All plans include dual-location backups and SSL encryption.

What to know first

API use is limited to 100 requests per minute.
The company says it is not SOC 2 compliant.
Data is retained for at most 12 months after last use, subject to exceptions.

Plans

Plan	Billed and limits	Price
Free	per user / month · unlimited work orders · mobile CMMS app · repeating work orders · checklists · meter readings · task templates · unlimited request users · asset QR labels	Free
Small Business	per user / month · unlimited work orders · unlimited audit trail · unlimited work requests · unlimited checklists · work-order approval · custom asset and parts fields	$12 a month
Enterprise	per user / month · unlimited work orders · unlimited preventative maintenance · unlimited reports · API access · dedicated account manager · priority support	$24 a month
Timesheets Add-on	per user / month · auto-populated timesheets · non-work-order hours · overtime · banked hours · allowances · timesheet approvals	$5 a month
Inventory Add-on	per user / month · spare-part inventory management · inventory barcoding · cycle counts · purchase orders and stock transfers · shipments and backorders	$7 a month

As maintainly.com lists them, read 15 Oct 2026. The maker's own page has the final word.

Getting started

Open maintainly.com.
Choose the Free plan or review the paid plans, starting at $12 per billed user per month.
Use the 14-day trial if you want to try a plan before choosing.
Access Maintainly on the web or use its native iOS or Android app.
Set up work orders, assets, or preventive tasks for your maintenance workflow.

Verdict

Maintainly covers work orders, preventive maintenance, asset tracking, and mobile access. It offers a free plan and 14-day trial, with paid plans starting at $12 a month billed per user.

Questions

Is Maintainly free?

Yes. The Free plan costs nothing billed user per month and includes unlimited work orders, a mobile CMMS app, repeating work orders, checklists, meter readings, task templates, unlimited request users, and asset QR labels.

How much do the paid plans cost?

Small Business costs $12 per billed user per month and Enterprise costs $24 per billed user per month. The Timesheets Add-on is $5 per billed user per month, and the Inventory Add-on is $7 per billed user per month.

Is there a free trial?

Yes. A 14-day trial is listed.

Which platforms does Maintainly support?

Maintainly is available on the web and has native iOS and Android mobile apps.

Can Maintainly connect to other software?

Yes. Its REST API can integrate with ERP, business intelligence, analytics, and other software. Personal access tokens and third-party apps are limited to 100 requests per minute.

What support is included?

Live in-app chat is included on every plan. Enterprise adds priority support and a dedicated account manager.

Facts from Maintainly's own pages

API: Maintainly provides a REST API covering work orders, assets, materials, inventory, checklists and timesheets. · maintainly.com, 15 Oct 2026
API limit: API usage is limited to 100 requests per minute for personal access tokens and third-party apps. · maintainly.com, 1 Oct 2026
API technical details: The API uses JSON over HTTPS with bearer tokens, public generated reference documentation, OpenAPI, pagination up to 100 rows and a 100-requests-per-minute token limit. · maintainly.com, 15 Oct 2026
Asset hierarchy: Assets can be organized in unlimited parent-child hierarchies with maintenance history and audit trails. · maintainly.com, 15 Oct 2026
Asset tracking: Maintainly supports flexible asset hierarchies, scannable QR labels, maintenance history and geolocation tracking of movable assets. · maintainly.com, 1 Oct 2026
Checklists: Checklists can be predefined or added ad hoc and attached to task templates and preventive jobs. · maintainly.com, 15 Oct 2026
Company headquarters: LinkedIn lists headquarters in San Diego, California, with an additional Melbourne, Victoria location. · linkedin.com, 15 Oct 2026
Company size: LinkedIn lists Maintainly as a privately held software-development company with 11–50 employees. · linkedin.com, 15 Oct 2026
Corrective maintenance: Users can create unscheduled work, assign work types, notify technicians and attach comments, photos and PDFs. · maintainly.com, 15 Oct 2026
Data retention: 3Floorsup says user data is retained for a maximum of 12 months after the user last used the software, after which it is automatically deleted unless an exception applies. · help.maintainly.com, 1 Oct 2026
Deployment model: Official pricing describes Maintainly as a hosted AWS solution; no self-hosting package is described on the pricing or developer pages. · maintainly.com, 15 Oct 2026
Documentation: API reference pages document endpoints, parameters, request and response fields and copyable cURL examples. · maintainly.com, 15 Oct 2026
Founded: LinkedIn lists Maintainly's founding year as 2015. · linkedin.com, 15 Oct 2026
Geolocation: Maintainly tracks movable-asset locations and supports geographic filtering of pending work. · maintainly.com, 15 Oct 2026
Industries: Maintainly says it serves industries including energy, healthcare, property management, government, agriculture, manufacturing, education, construction and hospitality. · maintainly.com, 1 Oct 2026
Infrastructure: The pricing comparison states that all plans include an AWS-hosted solution, automatic dual-location backups and SSL encryption. · maintainly.com, 1 Oct 2026
Integrations: The company recommends using its API for integrations with ERP, BI, analytics and other organizational systems. · help.maintainly.com, 15 Oct 2026
Inventory: The inventory module supports barcoding, purchase orders, receiving, backorders, warehouse transfers and cycle counts. · maintainly.com, 15 Oct 2026
Limit: add-on cost: Coast warns that higher-tier add-ons can raise the total price for smaller companies. · coastapp.com, 15 Oct 2026
Limit: communication and calendar: Coast could not find built-in real-time chat or a calendar view for all tasks in its testing. · coastapp.com, 15 Oct 2026
Limit: customization: GetApp reviewers want more personalization and shortcuts, while Coast says work-order fields themselves cannot be added or removed. · getapp.com, 15 Oct 2026
Limit: mobile gaps: Coast reports that the mobile app may lack desktop features, and Software Advice includes a review describing crashes and a thin mobile feature set. · coastapp.com, 15 Oct 2026
Limit: repeated-task workflows: GetApp summaries mention issues with bulk tasks, historical-task searching and assigning multiple users to one task. · getapp.com, 15 Oct 2026
Mobile apps: Maintainly provides native iOS and Android mobile CMMS apps for requesting, planning, assigning and tracking work orders. · maintainly.com, 1 Oct 2026