HireHop

HireHop is a cloud-based equipment rental ERP, built to connect stock, bookings, dispatch and invoicing in one system. It suits rental operators managing varied equipment or multiple depots; its free Starter plan is a useful entry point, but tight annual caps and paid multi-user workflows make plan choice important.

Overview

HireHop brings rental inquiries, quotes, inventory, dispatch and invoicing into one workflow. Its live availability grid tracks stock across depots and flags equipment under repair or returned late, helping teams make booking decisions against current inventory rather than a static stock list. The breadth is useful for operators coordinating equipment from quote through return, though Starter does not include the advanced stock control or multi-depot setup assigned to Professional.

Key features

Barcode, QR, NFC and RFID scanning supports equipment preparation, dispatch and returns. That range can fit warehouses already using different scanning technologies, while the real-time availability view adds visibility into stock that is away, damaged or late.

The mobile web driver app combines schedules and navigation with site photos, notes and customer sign-off signatures. This gives delivery teams a way to capture job information and confirmation in the field. Quote building, rental contracts, delivery scheduling and return tracking round out the rental workflow.

Accounting connections include Xero, QuickBooks Online, Sage Business Cloud, Sage 50 Cloud, Exact, Microsoft Dynamics 365 Business Central, FreeAgent and MYOB. Other named connections include TeamTrack, CrewBrain, HubSpot, Google Maps, PATGuard Cloud, DataStrategy and DistroDesign. Stripe-powered invoice payment buttons accept credit cards, Apple Pay and Google Pay.

A documented REST API can read and write HireHop data using a generated token, a practical option for operators connecting their own systems. The maker says the service is hosted on AWS and uses firewalls, 256-bit SSL encryption, automated backups, single sign-on and two-factor authentication. Accounts temporarily lock after 10 failed login attempts within five minutes.

Pricing

Starter: free. It includes one user, cloud rental software, quotes and bookings, customer management, basic stock control and email support. The 15-job-per-year, three-project-per-year and 25 MB storage caps make it suitable for trying a small operation or keeping basic stock, but restrictive for regular rental volume.

Professional: £46/month for the first user and £23/month per additional user. It adds advanced stock control, multi-user workflows, multi-depot setup, reports and dashboards, and priority support. This is the relevant tier for teams sharing work or managing stock across depots; the per-user charge means costs rise with staff count.

Enterprise: custom pricing. It adds advanced permissions, migration support, sandbox accounts, CDC data replication, multi-currency, ERP integration, custom integrations and dedicated support. These capabilities suit larger or more complex operations, but require a quote rather than a published price.

Platforms

HireHop is available on web, Android and iOS, with API access. The driver app is mobile web, and the REST API supports reading and writing platform data.

Who it's for

HireHop describes built-in capabilities for AV and live events, broadcast hire, heavy plant and tool, specialist supply and bulk supply. Its linked availability, scanning, delivery and return workflows are most compelling for rental businesses that need equipment status to stay visible between warehouse and job site. A one-person operator can start free, but the annual job and project limits may quickly rule out Starter as a long-term plan.

Pros and cons

Pros

• Real-time availability includes cross-depot stock, repairs and late returns, giving rental teams a fuller view of what can be booked.
• Scanning supports barcode, QR, NFC and RFID across preparation, dispatch and returns.
• The driver app captures site photos, notes and customer signatures alongside schedules and navigation.
• Broad named accounting integrations and Stripe payment buttons connect rental operations to finance and customer payments.

Cons

• Starter is limited to 15 jobs and three projects per year, plus 25 MB of file storage, so it is a narrow fit for active rental businesses.
• Professional charges £46/month for the first user and £23/month for each additional user, making collaborative workflows a recurring cost.
• Enterprise pricing is custom, so larger operators must request a quote to assess the cost.

Alternatives

For a wider category comparison, browse Event Rental Software or Equipment Scheduling Software.

Rentificial is worth considering for a very small operation: its free-forever plan covers one user and 10 assets, with maintenance, financial accounts, expenses and extra services, but no email accounts.

TWICE Party Rental Software offers a free Standard plan with all features included and email support, plus a free trial; processed payments carry a 1.5% commission and other transactional costs may apply.

FocalPoint Rental Software may suit buyers who prefer a software license or subscription with flexible payment plans and financing options, including 0% interest.

Rentman is another paid rental platform, with a free plan and free trial; its Platform plan is €39 a month when paying monthly, and yearly payment saves 8%.

Rentopian uses a subscription model with monthly, quarterly or annual billing; contact the provider for pricing.

Rentowa is another paid option for teams using iOS or web.

Flex may suit buyers seeking unlimited users; it has no free plan, offers a free trial and starts at $510/month.

HiveSuite is another paid option with a free trial; its Solo plan costs £34.99 a month, including VAT, for one admin and two crew.

Verdict

Choose HireHop if your rental operation needs linked workflows for availability, warehouse scanning, delivery, returns and invoicing. Starter makes a capped, one-user starting point; operators needing multiple users, advanced stock control or multiple depots should weigh Professional’s per-user cost, while larger businesses should compare a custom Enterprise quote. Look elsewhere if the free-plan quotas cannot accommodate your workload or you need a clear Enterprise price before evaluating the platform.