DoneTrace

DoneTrace is online property inspection software for landlords, managers and teams that need repeatable records with photo evidence. It is best for people who can complete and save inspections while connected and want a free personal workspace to get started. Its strongest case is linking photos to checklist steps; teams needing offline saving or direct property-management integrations should look elsewhere.

Overview

DoneTrace supports move-in, move-out, turnover and other inspections. Users build custom checklists, attach proof photos to individual steps, then share completed records or export them as PDFs with protocol details, timestamps and notes. That makes it more useful for documenting condition or work than a bare completion list, particularly when an owner or another party needs a reviewable record.

Share links can be scoped and revoked. Recipients can view, run, save, print or download without an account, which reduces friction when passing records along but makes careful link distribution important. DoneTrace says records use row-level security and users own their data. Direct integrations with property-management platforms are on the roadmap; PDF exports and links can be used with owner portals that accept document uploads.

Key features

Checklists and evidence

Attaching photos to checklist steps connects evidence to the item being documented, a practical advantage for inspections and job records that may need to be reviewed later. PDFs and share links make those records portable. The trade-off is that a record’s usefulness depends on the checklist being appropriate to the job: starter templates are examples, not certified inspection standards. Regulated or safety-critical workflows should have templates reviewed by a qualified expert.

Protocol flows and team workspaces

Paid plans add visual protocol flows that chain checklists with decision gates, owners and evidence dependencies. These are aimed at teams coordinating multi-step procedures; a solo user with straightforward inspections may not need that extra structure. Team plans also add member invitations, workspace roles and a shared template library, making them more suitable when several people need to work from common procedures.

Mobile and connectivity

The web app works in iOS Safari and Android Chrome, with no installation required. That offers mobile access without a dedicated app download, but it does not solve the connectivity constraint: the web app needs a connection to save runs, and a dedicated offline mode is on the roadmap. It is a poor fit for inspections in places where saving online cannot be relied on.

Pricing

The Free plan costs nothing, billed forever. It includes unlimited personal checklists, one workspace, photo proof per step, PDF export and share links, plus five AI draft credits per month. Its personal scope and single workspace make it a sensible starting point for an individual, but it lacks the paid plans’ visual protocol flows and team features.

Pro costs $9 a month, billed monthly, and includes 50 AI draft credits per month, visual protocol flows, custom industry tags, advanced reviewers and audit history. A 14-day free trial requires a card. It suits an individual who needs structured multi-step procedures or review and history features; the monthly price is a step up from the free plan for users who only need basic checklists and reports.

Team costs $29 a month, billed per workspace and monthly. It adds team invitations, workspace roles and a shared template library, with 200 AI credits per month; its 14-day free trial also requires a card. The workspace billing and collaboration features make it the better fit for a group sharing procedures, rather than a solo inspector. Operations has custom pricing, billed per month, and adds SSO + SAML, dedicated success, custom retention and unlimited AI add-ons.

Platforms

DoneTrace is available on Android, iOS and the web. Mobile use through a browser avoids an installation, but saved runs still require an internet connection. Teams that need to document inspections offline should choose a tool with offline saving.

Who it's for

The product is aimed at landlords, property managers, real estate inspectors, vacation-rental operators, contractors, insurance-claim documenters, HOA boards and construction teams. It is most compelling for individuals or groups who want a consistent checklist, step-level photo evidence and a record they can share or export. It is less suited to regulated inspections without expert-reviewed templates, or teams that depend on offline work or direct platform integrations.

Pros and cons

• Step-level photo proof: ties evidence to checklist items instead of leaving photos detached from the work record.
• Flexible sharing and PDF export: recipients can access records without an account, while scoped, revocable links and PDF output support different handoff needs.
• Free personal workspace: unlimited personal checklists and exports provide a useful starting point without a subscription.
• No offline saving: runs require a connection to save, which rules it out for unreliable-connectivity inspections.
• No direct property-management integrations yet: portals must accept uploaded documents for PDFs or links to fit the workflow.
• Starter templates are not certified standards: regulated or safety-critical use requires qualified review.

Alternatives

For a wider comparison, browse Property Inspection Software. Consider PropertyTrace if a free plan capped at 10 properties and five reports per month, or a tours add-on, better matches the job. myInspections is worth considering for a landlord seeking unlimited inspections and properties, one seat and branded reports at $8 a month.

The Property AI is another freemium option. Wooma may suit users who want a free plan covering up to 10 properties, one user, unlimited documents and eSignatures, and it offers live chat support. SmartRent Smart Access is a paid alternative with project-specific quotes.

zInspector is another freemium option. RentalInspect offers report-export credits for $0.99 per report or an unlimited monthly plan for $5.99 a month, which may suit users focused on report generation. MRI Horizon is a paid web-based alternative.

Verdict

DoneTrace is a good choice for landlords, property managers and inspection teams who want checklists that preserve photo evidence and produce shareable PDFs, with a free personal plan to begin. Its central advantage is the link between each checklist step and its proof. Choose another product if inspections must be saved offline, if direct property-management integrations are essential, or if regulated work requires certified templates.