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CareCade
What CareCade is
CareCade is a home care agency management platform for Washington State agencies serving people with developmental disabilities through DDCS/DDA services. It brings scheduling, electronic visit verification (EVV), billing, payroll, recruitment, and bookkeeping together. Staff can arrange appointments with drag-and-drop scheduling and track client service hours and units. Caregivers can clock in and out with GPS capture; the caregiver app can work offline and supports schedules, tasks, and incident reports. Billing tools include DSHS-compliant reports, ProviderOne EVV integration, and DAT files for Medicaid billing. Families and case managers can access free portals for appointments and service details. CareCade also includes a careers page, applicant tracking, digital onboarding forms, bookkeeping with bank sync and profit-and-loss reporting, and AI agents that draft tasks for staff review and sign-off. The service offers Android, iOS, and web access. Grow costs $300 a month for up to 50 clients; Scale costs $550 a month for unlimited clients. A 14-day trial offers full access without a credit card.
Who it suits
CareCade suits Washington State agencies serving people with developmental disabilities through DDCS/DDA services. It may fit teams that need scheduling, billing, hiring, and caregiver workflows in one platform.
What it does well
- Tracks service hours and units alongside appointments
- Caregiver app supports offline use
- Includes ProviderOne EVV integration and Medicaid DAT files
- Free portals for families and case managers
- 14-day trial with full access and no card required
What to know first
- Grow supports up to 50 clients
- Free plan is listed as unavailable
- Pricing starts at $300 a month
Limits
Grow supports up to 50 clients; Scale supports unlimited clients. The advertised 14-day trial provides full access and requires no credit card.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Grow | $300/mo · Up to 50 clients · unlimited staff | $300 a month |
| Scale | $550/mo · Unlimited clients · unlimited staff | $550 a month |
| Enterprise | Custom · Multi-office and large organizations · custom pricing by clients and service mix | On request |
As carecade.org lists them, read 28 Sept 2026. The maker's own page has the final word.
Getting started
- Visit https://carecade.org/.
- Start the 14-day free trial, which offers full access and requires no credit card.
- Choose Grow at $300 a month for up to 50 clients, or Scale at $550 a month for unlimited clients.
- Use the web platform or caregiver app on iPhone and Android.
Verdict
CareCade combines agency operations, caregiver tools, billing support, and family portals for a specific Washington State audience. Check whether its plan limits and monthly pricing fit your agency.
Questions
Is CareCade free?
The pricing note mentions a free plan, but the listed free plan status is no. A 14-day free trial is available.
How much does CareCade cost?
Grow is $300 a month and supports up to 50 clients. Scale is $550 a month with unlimited clients; Enterprise has custom pricing.
What platforms does CareCade support?
CareCade is available on web, Android, and iOS. The caregiver app is described for iPhone and Android.
Who is CareCade designed for?
It is built specifically for Washington State agencies serving people with developmental disabilities through DDCS/DDA services.
What does the trial include?
CareCade advertises a 14-day free trial with full access and no credit card required.
Does CareCade support EVV and Medicaid billing?
Yes. It captures caregiver GPS location at clock-in and clock-out, and supports DSHS-compliant reports, ProviderOne EVV integration, and DAT files for Medicaid billing.
Facts from CareCade's own pages
- AI
- CareCade AI agents draft notes, intake, outreach, and bookkeeping tasks, while staff review and sign their work. · carecade.org, 28 Sept 2026
- Audience
- It is built specifically for Washington State agencies serving people with developmental disabilities through DDCS/DDA services. · carecade.org, 28 Sept 2026
- Billing
- CareCade supports Washington State DSHS-compliant reports, ProviderOne EVV integration, and DAT files for Medicaid billing. · carecade.org, 28 Sept 2026
- Bookkeeping
- CareCade describes built-in bookkeeping with bank sync, categorization, and profit-and-loss reporting. · carecade.org, 28 Sept 2026
- EVV
- CareCade captures caregivers’ GPS location when they clock in and out, and the caregiver app can work offline. · carecade.org, 28 Sept 2026
- Founded
- 2024 · carecade.org, 28 Sept 2026
- Headquarters
- Washington State, United States · carecade.org, 28 Sept 2026
- Hiring
- The platform includes a branded careers page, applicant tracking, and digital onboarding forms including W-4 and I-9. · carecade.org, 28 Sept 2026
- Mobile app
- The platform page says caregivers can use a free app on iPhone and Android to clock in, view schedules, complete tasks, and report incidents. · carecade.org, 28 Sept 2026
- Plan limit
- Grow supports up to 50 clients; Scale supports unlimited clients, and Enterprise is described for multi-office organizations. · carecade.org, 28 Sept 2026
- Portals
- Families and case managers receive free portals to view care information, including appointments and service details. · carecade.org, 28 Sept 2026
- Product
- CareCade is a home care agency management platform for scheduling, EVV, billing, payroll, recruitment, and bookkeeping. · carecade.org, 28 Sept 2026
- Scheduling
- The platform offers drag-and-drop appointment scheduling and tracks client service hours and units. · carecade.org, 28 Sept 2026
- Security
- CareCade says it is HIPAA compliant and describes encryption, access controls, activity logging, and Business Associate Agreements. · carecade.org, 28 Sept 2026
- Transportation
- Built-in Washington State NEMT brokers include Hopelink, NWRC, Access, and DART. · carecade.org, 28 Sept 2026
- Trial
- CareCade advertises a 14-day free trial with full access and no credit card required. · carecade.org, 28 Sept 2026
Where CareCade stands on Freedom251
- Home Care Scheduling Software#4 of 22