Freedom251 › Fleet Maintenance Software
AssetPass
What AssetPass is
AssetPass is a web-based service for tracking business assets, including vehicles, trailers and plant, from registration and inspections through maintenance and repairs. The maker describes it as Australian-made for yards with 5 to 100 assets. It tracks registration and inspection dates, service schedules, certificates and crew credentials, with email reminders before listed expiries. Maintenance schedules can be set by kilometres, engine hours or dates, with cumulative A to E service tiers. Drivers can complete checks on a phone and report faults with photos, then track them through repair. Jobcards record parts, labour, hours, costs and GST against an asset. Asset lists can be imported from spreadsheets, and the maker offers help loading them. Service history can be exported as a PDF per asset; other data is available on request. The optional Assistant can read photographed paper jobcards for review before filing and answer questions using asset service information. The AssetPass plan costs A$7 per asset per month, with a 35 AUD monthly minimum for five assets, ex GST. A 30-day trial is available.
Who it suits
AssetPass suits Australian yards managing 5 to 100 vehicles, trailers or plant. It may also fit teams that need phone-based checks, repair tracking and job costs tied to assets.
What it does well
- Tracks registrations, inspections, schedules and credentials.
- Drivers can report faults with photos on a phone.
- Jobcards capture costs, parts, labour and hours.
- Spreadsheet imports and asset-list loading help are available.
- 30-day trial is available.
What to know first
- No free plan is listed.
- AssetPass costs A$7 per asset monthly, ex GST.
- A 35 AUD monthly minimum applies for five assets.
- Service uptime is not guaranteed at a specific level.
Limits
The AssetPass plan costs A$7 per asset per month, ex GST, with a 35.00 AUD monthly minimum for five assets. The Assistant is optional, costs A$2 per asset per month ex GST, and is free during the 30-day trial.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| The Assistant | Per asset per month, on top of AssetPass; ex GST · Optional · off unless enabled · free during the 30-day trial | A$2 a month |
| AssetPass | Per asset per month; $35 monthly minimum (five assets), ex GST · Unlimited users · unlimited depots · all features included | A$7 a month |
As assetpass.com.au lists them, read 9 Oct 2026. The maker's own page has the final word.
Getting started
- Open AssetPass in a web browser
- Start the 30-day trial
- Import an asset register from a spreadsheet or ask AssetPass to load the list
- Set registration, inspection, certificate, credential, and service schedules
- Enable the optional Assistant if photographed jobcards or asset questions are needed
- Continue on the AssetPass plan at A$7 per asset per month, ex GST
Verdict
AssetPass brings compliance dates, maintenance, checks, faults and job costing into one asset record. The listed plan has a five-asset minimum, and customers should note that a specific uptime figure is not promised.
Questions
Is there a free plan?
No. AssetPass offers a 30-day trial instead.
What does AssetPass cost?
The AssetPass plan is A$7 per asset per month, ex GST, with a 35.00 AUD monthly minimum for five assets.
What platforms are supported?
AssetPass is web-based and has a mobile app.
What does the Assistant do?
It reviews photographed paper jobcards before filing and answers questions using an asset's service information.
Can service records be exported?
Yes. Service history can be exported as a PDF for each asset, and other data can be provided on request.
How many users and depots are included?
The AssetPass plan includes unlimited users and unlimited depots.
Facts from AssetPass's own pages
- AI provider
- When the Assistant is used, the submitted jobcard photo or asset question and relevant asset details are sent to Anthropic, which the privacy page says does not use them to train its models. · assetpass.com.au, 9 Oct 2026
- Assistant
- The optional Assistant reads photographed paper jobcards for review before filing them and can answer questions about an asset using its service information. · assetpass.com.au, 9 Oct 2026
- Audience
- The maker describes it as Australian made for yards running 5 to 100 assets. · assetpass.com.au, 9 Oct 2026
- Availability limit
- The terms do not promise a specific uptime figure and say the service may be taken offline for maintenance. · assetpass.com.au, 9 Oct 2026
- Compliance tracking
- It tracks registration and inspection dates, service schedules, certificates and crew credentials, with email reminders before listed expiries. · assetpass.com.au, 9 Oct 2026
- Data export
- Service history can be exported as a PDF per asset, and the maker says other data can be provided on request. · assetpass.com.au, 9 Oct 2026
- Data handling
- The privacy page says passwords are stored as one-way hashes, connections are encrypted, and some infrastructure may process data outside Australia. · assetpass.com.au, 9 Oct 2026
- Data import
- Asset registers can be imported from spreadsheets, and the maker also offers to load customer asset lists. · assetpass.com.au, 9 Oct 2026
- Job costing
- Jobcards can record parts, labour, hours, costs and GST against an asset. · assetpass.com.au, 9 Oct 2026
- Maintenance
- Service schedules can use kilometres, engine hours or dates, and the product supports cumulative A to E service tiers. · assetpass.com.au, 9 Oct 2026
- Maker location
- AssetPass describes itself as Australian owned and run; the pages reviewed do not state a headquarters city or founding date. · assetpass.com.au, 9 Oct 2026
- Prestarts and faults
- Drivers can complete checks on a phone, and faults can be reported with photos and tracked through repair. · assetpass.com.au, 9 Oct 2026
- Purpose
- AssetPass tracks registration, inspections, servicing, checks and repairs for business assets such as vehicles, trailers and plant. · assetpass.com.au, 9 Oct 2026
- Security
- The maker says customer and depot data access is restricted by database row-level security, with a tamper-evident audit trail for record changes. · assetpass.com.au, 9 Oct 2026
- Support
- Customers can contact AssetPass at [email protected], and the maker offers help importing asset lists. · assetpass.com.au, 9 Oct 2026