Freedom251 › Membership Management Software
Zen Planner
by Zen Planner
What Zen Planner is
Zen Planner is management software for gyms and fitness businesses, covering operations, memberships, and community. Its tools include membership management, automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards. Martial arts businesses can track skills and belts. Zen Planner Engage adds marketing and member communication tools, including automated follow-ups and trial nurturing. The service describes mobile apps for members and staff; its Member App is available on iOS and Android, and is free for members of Zen Planner gyms. Listed integrations include SugarWOD, Wellhub, ClassPass, Zapier, Google Calendar, Shopify, and Printful, and a custom API is available for connecting systems. Pricing scales by active members: Studio starts at $99 a month, Essentials at 198.00 USD, and Ultimate at 348.00 USD for 0–45 active members. Prospects and staff do not count as active members. Subscriptions are month-to-month, with annual contracts available on request. Zen Planner says it provides setup guidance, data migration, and staff training when businesses switch.
Who it suits
It is aimed at martial arts and BJJ gyms, CrossFit gyms, personal training gyms, boutique fitness studios, yoga studios, and group fitness businesses. Its martial arts tracking may suit businesses that need to follow skills and belts.
What it does well
- Includes online class scheduling and automated billing.
- Tracks attendance and workouts.
- Martial arts skill and belt tracking is included.
- Member app is available on iOS and Android.
- Subscriptions are month-to-month.
What to know first
- No free plan is listed.
- Pricing scales with active-member tiers.
- Studio starts at $99 a month.
Limits
The Studio plan starts at $99 a month for 0–45 active members and is listed at $289 a month for 251 or more. Essentials and Ultimate start at $198.00 USD and $348 a month, respectively, for 0–45 active members; each also costs more at the 251+ tier.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Branded app | Add-on · Custom-branded member mobile app | $39 a month |
| Card Reader (Lane 3600) | Add-on · EMV payment device | $39 a month |
| Essentials | Month-to-month; price varies by active-member tier. · Includes Studio + Website · 0–45 active members starts at $198/mo; 251+ active members $388/mo | $198 a month |
| Zen Planner Essentials | Starting at $198/month · Studio features · branded SEO website | $198 a month |
| New Business Bundle | $199/month · Studio · website · branded app | $199 a month |
| Zen Planner Engage | $249/month standalone · AI marketing automation · campaign generation | $249 a month |
| Zen Planner Ultimate | Starting at $348/month · Essentials · advanced marketing automation · AI campaigns | $348 a month |
| Ultimate | Month-to-month; price varies by active-member tier. · Includes Studio + Website + Engage · 0–45 active members starts at $348/mo; 251+ active members $538/mo | $348 a month |
The first 8 of 13 plans, as zenplanner.com lists them, read 21 Sept 2026. The maker's own page has the final word. Every plan
Getting started
- Visit the Zen Planner website.
- Choose a plan based on your active-member tier and required tools.
- Use the setup specialist to map out the switch and migrate data.
- Have staff trained during the transition.
- Members can download the Member App on iOS or Android.
Verdict
Zen Planner combines gym administration, scheduling, billing, and member communication, with features for several types of fitness businesses. The listed starting prices are $99 a month for Studio, 198.00 USD for Essentials, and 348.00 USD for Ultimate at 0–45 active members.
Questions
Does Zen Planner have a free plan?
No. Its pricing model is paid.
How much does Zen Planner cost?
Studio starts at $99 a month, Essentials at $198 a month, and Ultimate at $348 a month for 0–45 active members. Prices vary by active-member tier.
Which platforms does Zen Planner support?
It lists Android, iOS, web, and API. The Member App is available on iOS and Android.
What integrations are listed?
Partners and tools include SugarWOD, Wellhub, ClassPass, Zapier, Google Calendar, Shopify, and Printful. A custom API is also available.
Who makes Zen Planner?
Zen Planner is made by Zen Planner, headquartered in Birmingham, Alabama, United States. The maker was founded in 2006.
Can a business get help switching to Zen Planner?
The company says it provides a specialist to plan setup, migrates data, and trains staff during switching.
Facts from Zen Planner's own pages
- API availability
- Daxko publishes a Zen Planner API reference, but access requires contacting a Daxko sales representative. · demo-docs.partners.daxko.com, 14 Oct 2026
- API documentation depth
- The API portal says that after access is granted developers can use product getting-started guides, tutorials and API references. · demo-docs.partners.daxko.com, 14 Oct 2026
- Billing and payments
- Zen Planner automates recurring billing, supports card and ACH processing, and prices subscriptions by active members rather than staff or prospects. · zenplanner.com, 14 Oct 2026
- Class scheduling
- Yes · zenplanner.com, 21 Sept 2026
- Company size and headquarters
- LinkedIn lists Daxko Zen Planner as a privately held software company with 51–200 employees headquartered in Homewood, Alabama. · linkedin.com, 14 Oct 2026
- Contract terms
- Zen Planner says subscriptions are month-to-month, with an annual contract available on request. · zenplanner.com, 30 Sept 2026
- Core tools
- Its listed tools include membership management, automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards. · zenplanner.com, 30 Sept 2026
- Custom API
- The integrations page lists a custom API as an option for connecting systems. · zenplanner.com, 30 Sept 2026
- Founded
- LinkedIn and official materials state that Zen Planner was founded in 2006 by a martial-arts school owner. · linkedin.com, 14 Oct 2026
- Free plan
- No · zenplanner.com, 21 Sept 2026
- Headquarters
- Birmingham, Alabama, United States · zenplanner.com, 28 Sept 2026
- Integrations
- Official integration pages list SugarWOD, Google Calendar, Microsoft 365, Shopify, Printful, YouTube, TikTok, WhatsApp, Perkville and HybridAF connections. · zenplanner.com, 14 Oct 2026
- Legal entity and ownership
- Crunchbase identifies the legal name as Zen Planner, LLC and says the company was acquired by Daxko. · crunchbase.com, 14 Oct 2026
- Limit: Android app complaints
- Google Play reviewers report slow loading, crashes, calendar-sync failures and difficulty using the software for prorated memberships. · play.google.com, 14 Oct 2026
- Limit: bugs and performance
- Capterra reviewers report bugs, lagging behavior, delayed dashboard updates and occasional mobile-app timing problems. · capterra.com, 14 Oct 2026
- Limit: kiosk and Android experience
- TrustRadius reviewers cite a lagging attendance kiosk and request a stronger Android app. · trustradius.com, 14 Oct 2026
- Limit: new staff app
- Apple staff-app reviewers complain that the redesigned interface is harder to use on iPad kiosks, adds extra steps and has missing or changed check-in workflows. · apps.apple.com, 14 Oct 2026
- Limit: setup and navigation
- G2 reviewers report cumbersome setup, clunky switching between multiple gyms and difficulty finding attendance or billing information. · g2.com, 14 Oct 2026
- Marketing
- Zen Planner Engage offers marketing and member communication tools, and the site lists automated follow-ups and trial nurturing among member journey features. · zenplanner.com, 30 Sept 2026
- Marketing automation
- Zen Planner Engage adds CRM functions, AI campaign generation, lead management and automated marketing journeys. · zenplanner.com, 14 Oct 2026
- Martial arts
- The platform includes skill and belt tracking for martial arts businesses. · zenplanner.com, 30 Sept 2026
- Martial-arts tools
- Martial-arts customers get belt and skill tracking, testing events and curriculum-oriented progress records. · zenplanner.com, 14 Oct 2026
- Member app access
- The Member App is free to download for members of Zen Planner gyms. · zenplanner.com, 30 Sept 2026
- Membership management
- The system tracks member status, billing and attendance, supports family accounts and lets members self-manage accounts. · zenplanner.com, 14 Oct 2026
Where Zen Planner stands on Freedom251
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