Freedom251 › Design Proofing Software
Workflow
What Workflow is
Workflow helps designers collect, organize, and act on feedback in one place, through the web and an extension. For website reviews, reviewers open a shared link and click on a live page to comment; Workflow captures a screenshot and attaches it to the comment. It also supports feedback on PDFs, videos, Figma designs, newsletters, and more than 30 other media types. Review pages keep previous comments and versions together, and reviewers can approve work without a Workflow account. Voice and video feedback are supported without another tool. A one-way Figma sync sends Workflow comments to Figma, while the Pixel Perfect Chrome extension overlays a design image on a live webpage to help spot visual mismatches. The free plan includes unlimited projects and reviewers, but after the first projects’ 14-day period, an upgrade is needed to start something new. The Standard Plan is $16 a month per seat on annual billing. Workflow says it does not work on single-page applications or apps such as Google Docs.
Who it suits
Workflow suits designers and creative teams who collect feedback on websites and a range of other media. Its guest approvals and comment-only reviewers may fit review processes involving clients or other external reviewers.
What it does well
- Comments on websites include an automatically captured screenshot.
- Supports PDFs, videos, Figma designs, and other media.
- Reviewers can approve work without an account.
- Includes voice and video feedback.
- Free plan includes unlimited projects and reviewers.
What to know first
- Does not work on single-page applications or Google Docs.
- Videos have a 100 GB limit; each extra 100 GB costs $5.
- After 14 days, an upgrade is needed to start something new.
Limits
The free plan includes unlimited projects and reviewers, but after 14 days an upgrade is required to start something new. Videos are limited to 100 GB; each additional 100 GB costs $5. The Standard Plan is $16 a month per seat when billed yearly.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Unlimited projects · unlimited reviewers · first projects free for 14 days · after 14 days, upgrade to start something new | Free |
| Standard Plan | Yearly plan; page shows $16/month per seat with $20 crossed out · Unlimited uploads · unlimited comment-only users and reviewers · video feedback · Kanban board · client portals | $16 a month |
As workflow.design lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Visit the Workflow website.
- Use the web app or extension.
- Start with the free plan; it includes a 14-day free period.
- Share a review link so reviewers can leave comments.
- Choose the Standard Plan at $16 a month per seat on yearly billing if you need to start something new after the free period.
Verdict
Workflow brings website and media feedback, approvals, and version history into a shared review process. Its stated compatibility limit and video storage charge are worth checking before choosing it.
Questions
Does Workflow have a free plan?
Yes. It includes unlimited projects and reviewers, and has a 14-day free period. After that, an upgrade is needed to start something new.
How much does the Standard Plan cost?
It is $16 a month per seat when billed yearly.
Which platforms does Workflow support?
Workflow is available on the web and as an extension.
Can reviewers approve work without an account?
Yes. Reviewers can approve work without creating a Workflow account.
Does Workflow integrate with Figma?
It offers a one-way sync that sends Workflow comments to Figma.
What is the video storage limit?
Videos have a 100 GB limit. Each additional 100 GB costs $5.
Facts from Workflow's own pages
- Approvals
- Reviewers can approve work without creating a Workflow account. · workflow.design, 30 Sept 2026
- Company
- The About page says Workflow is a team of 14 working to support creatives and improve design project collaboration. · workflow.design, 30 Sept 2026
- Data location
- The policies page describes Workflow as a UK company with all data infrastructure located in the EU. · workflow.design, 30 Sept 2026
- Extension
- Workflow’s Pixel Perfect Chrome extension overlays a design image on a live webpage to help spot visual mismatches. · workflow.design, 30 Sept 2026
- Headquarters
- London, United Kingdom · workflow.design, 28 Sept 2026
- Integrations
- Workflow describes a Figma sync that sends Workflow comments to Figma, and says the sync is one-way. · workflow.design, 30 Sept 2026
- Limit
- The pricing FAQ says videos have a 100 GB limit, with each additional 100 GB costing $5. · workflow.design, 30 Sept 2026
- Purpose
- Workflow helps designers collect, organize, and act on design feedback in one place. · workflow.design, 30 Sept 2026
- Screenshots
- Workflow automatically captures a screenshot when someone comments on a website, attaching it to the comment. · workflow.design, 30 Sept 2026
- Security
- Workflow says it uses backups, redundancies, and encryption, and encrypts data transmitted from the public internet, with some edge-case exceptions. · workflow.design, 30 Sept 2026
- Supported work
- The pricing page says Workflow supports feedback on PDFs, videos, Figma designs, newsletters, and more than 30 other media types. · workflow.design, 30 Sept 2026
- Version history
- Review pages keep past comments and versions together. · workflow.design, 30 Sept 2026
- Video feedback
- Workflow supports voice and video feedback without requiring another tool. · workflow.design, 30 Sept 2026
- Website compatibility
- Workflow says it does not work on single-page applications or apps such as Google Docs. · workflow.design, 30 Sept 2026
- Website reviews
- Reviewers can open a shared link and click anywhere on a live website to leave feedback. · workflow.design, 30 Sept 2026
Where Workflow stands on Freedom251
- Design Proofing Software#18 of 29