WebProof is an online proofing and collaboration platform for teams reviewing documents or artwork. Reviewers can add sticky-note comments, mark areas, highlight text, attach files, and track revision history. A colour-coded project overview displays correction, proofing, and approval statuses to help teams spot work needing attention. Projects can be shared with people outside WebProof through an email link, allowing them to comment on pages. InDesign and Illustrator plugins send work into WebProof, while the Platinum plan adds direct correction in InDesign files and WebFlow automation for moving and renaming files among WebProof, a front-end MIS, and back-end printing systems. The iOS app supports project navigation, previews, comments, highlighting, status changes, and notifications on iPhone and iPad. WebProof supports PDF files and selected-text translation into over 60 languages. The maker says its software and cloud hosting are ISO 27001:2022 certified, and guarantees 99.9% availability measured over three months. A free plan is available; paid plans start at €199/mo.
Who it is for
WebProof suits agencies, publishers, retailers, printers, translation teams, and other groups that need document or artwork reviews and approvals. Its free plan may suit small teams, while its higher plans include expanded storage, support, and workflow options.
What is good
- Reviewers can comment, mark, highlight, and attach files.
- External reviewers can comment through email links.
- Colour-coded statuses show project progress.
- iOS app supports comments and status changes.
- Free plan includes unlimited projects.
What to know first
- Free plan is limited to four users.
- Basic plan has no phone support.
- WebProof supports PDF file types.
- Some advanced workflow features are Platinum-only.
Verdict
WebProof brings page review, version tracking, and approval statuses into a shared workflow, including input from external reviewers. Compare plan limits and support options against the needs of your team.
WebProof plans and pricing
All plansCompared on design proofing software
- Free plan
- Yes
- Supported file types
- Annotation tools
- Yes
- Approval workflow
- Yes
- Version history
- Yes
- Guest reviewers
- Yes
