No. 8 of 29 ·Event Volunteer Management Software

WhenToHelp

Web · Android · iPhone · paid plans from $9.17/mo

Freedom report

Three barsScore 6.5

Free tierA free tier is on its own pricing page
Open codeNo open-source code on record
Runs widely3 of 6 device platforms
DocumentedPlans, terms and facts published

WhenToHelp is ranked #8 of 29 in event volunteer management software on Freedom251. It runs on Android, iOS, Web. There is a free plan. A free trial is offered. Paid plans start at $9.17/mo.

WhenToHelp plans and pricing

All plans

WhenToHelp Lite Free Extended free use by application for qualifying charities Up to 250 volunteers · 100 shifts per week · 18 months of past schedule information · approved charities only whentohelp.com · 4 Oct 2026

WhenToHelp Full Version $16/mo Pay Monthly 1–10 helpers · $33 for 11–30 · $54 for 31–60 · $78 for 61–100 · $97 for 101–150 · $117 for 151–200 whentohelp.com · 4 Oct 2026

WhenToHelp Full Version $66 once Total price 6 months 1–10 helpers · 11–30: $132 · 31–60: $216 · 61–100: $312 · 101–150: $390 · 151–200: $468 whentohelp.com · 4 Oct 2026

WhenToHelp Full Version $110/yr Total price 1 year 1–10 helpers · 11–30: $220 · 31–60: $360 · 61–100: $520 · 101–150: $650 · 151–200: $780 whentohelp.com · 4 Oct 2026

Compared on event volunteer management software

Free plan: No
Paid from: $16/mo
Volunteer capacity: 10 volunteers
Shift scheduling: Yes
Volunteer self-signup: Yes
Automated reminders: Yes

Best WhenToHelp alternatives

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The record

Purpose: WhenToHelp provides online scheduling for organizations that coordinate volunteers.
AutoFill: Its AutoFill feature assigns shifts using volunteer preferences and scheduling constraints.
Schedule tools: Coordinators can create recurring schedules, use templates, and make drag-and-drop shift changes.
Notifications: The service can notify volunteers about schedules and changes by email and text message.
Volunteer participation: Volunteers can enter time preferences, request time off, pick up open shifts, and trade shifts through the Tradeboard.
Schedule views and export: Schedules have configurable views and can be printed or exported, with schedule data export listed as a Full Version feature.
Calendar integrations: The site says schedules can be viewed in Google Calendar and Outlook and can be exported automatically to both.
Mobile access: The mobile version runs in a phone or tablet browser at m.whentohelp.com and does not require downloading an app.
Free Lite limits: WhenToHelp Lite is limited to 250 volunteers, 100 shifts per week, and 18 months of past schedule information.
Free eligibility: Extended free use may be requested by charities with a US 501(c)(3) designation or Canadian registered charity status that schedule unpaid volunteers for community service.
Support: The company offers free email support staffed in the USA to trial and paid users and says replies normally arrive within minutes.
Security: The privacy policy says accounts are password-protected and data transmissions use SSL encryption.
Data location: The company profile says its servers and data are stored in the USA.
Trial: The site offers a 30-day free trial without requiring a credit card.
Price from: $9.17/mo

Where it ranks on Freedom251

Best Event Volunteer Management Software in 2026#8 of 29

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Sources

whentohelp.com· checked 4 Oct 2026
whentohelp.com/automatic-volunteer-scheduling.htm· checked 4 Oct 2026
whentohelp.com/volunteer-scheduling-features.htm· checked 4 Oct 2026
whentohelp.com/volunteer-scheduling.htm· checked 4 Oct 2026
whentohelp.com/mobile-volunteer-scheduling.htm· checked 4 Oct 2026
whentohelp.com/grid.htm· checked 4 Oct 2026
whentohelp.com/free-volunteer-scheduling.htm· checked 4 Oct 2026
whentohelp.com/support.htm· checked 4 Oct 2026
whentohelp.com/privacy.htm· checked 4 Oct 2026
whentohelp.com/company.htm· checked 4 Oct 2026
whentohelp.com/pricing.htm· checked 4 Oct 2026