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TutorCruncher
What TutorCruncher is
TutorCruncher is software for tutoring businesses that manages client relationships, scheduling, billing, tutor operations, and related work. It is designed for organizations ranging from solo tutors and small businesses to larger operations. Client management includes customizable profiles, a sales pipeline, and automated onboarding. Its calendar supports lesson scheduling, reminders, lesson reports, and whiteboard integrations; students can self-book, and the product supports recurring lessons and group classes. TutorCruncher generates client invoices and runs tutor payroll, including split payments, with online payments supported. Businesses can apply their branding and a custom domain to white-label the platform. Listed integrations include Stripe, Wise, GoCardless, Zoom, Lessonspace, Bobbin, ClassIn, Merit Hub, Pencil Spaces, Bitpaper, QuickBooks, Xero, Facebook, Google, and Zapier. The service offers web access and an API. Its pricing note lists plans from £25/mo and a 14-day trial, with no free plan. Plan listings also include Pay as you go at $30 a month, Startup at $80 a month, and Enterprise at $240 a month; prices are exclusive of tax.
Who it suits
TutorCruncher suits tutoring businesses that need tools for scheduling, client management, invoicing, and tutor payroll. Its stated audience spans solo tutors through large-scale organizations.
What it does well
- Supports student self-booking and recurring lessons.
- Handles client invoices and tutor payroll.
- Supports group classes and online payments.
- Offers white-label branding and a custom domain.
- Integrates with listed payment, teaching, and accounting tools.
What to know first
- No free plan is listed.
- Prices are exclusive of tax.
- Custom domain is listed as a $100 monthly extra.
- Extra branches are listed at $50 monthly each.
Limits
There is no free plan; the trial lasts 14 days. Listed plans start at £25/mo, prices exclude tax, and optional extras include $50 monthly per additional branch and $100 monthly for a custom domain.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Enterprise | Starting from $240/month · Bespoke high-volume card rates · unlimited technical support · subscriptions · API and custom integrations | $240 a month |
| Pay as you go | Starting from $30/month · 3.85% standard card fees · 3 months priority phone support · automatic payments and payroll · split payments · lesson scheduling and reminders | $30 a month |
| Startup | Starting from $80/month · 3.5% standard card fees · 3 months priority phone support · customizable dashboard and email templates · automatic payments and payroll · split payments | $80 a month |
As tutorcruncher.com lists them, read 3 Oct 2026. The maker's own page has the final word.
Getting started
- Open https://tutorcruncher.com/
- Start the 14-day trial
- Choose Pay as you go, Startup, or Enterprise
- Configure client profiles, scheduling, invoices, and payroll
- Connect the services your business uses, such as Stripe, Zoom, or Xero
- Apply branding and add a custom domain if required
Verdict
TutorCruncher combines scheduling, client and tutor management, billing, and a broad set of listed integrations. Its plans and optional extras have separate pricing, so review the applicable amounts and tax before selecting one.
Questions
How much does TutorCruncher cost?
Pricing is listed from £25/mo with a 14-day trial. Plans shown are Pay as you go at $30 a month, Startup at $80 a month, and Enterprise at $240 a month; prices exclude tax.
Is there a free plan?
No. TutorCruncher offers a 14-day free trial instead.
Which platforms does it support?
TutorCruncher is available through the web and an API.
Can students book lessons themselves?
Yes. Student self-booking, recurring lessons, and group classes are supported.
What integrations are available?
Listed integrations include Stripe, Wise, GoCardless, Zoom, Lessonspace, QuickBooks, Xero, Google, Facebook, and Zapier, among others.
What security and support are provided?
Data is encrypted in transit and at rest, with access controls and audit logs, plus two-factor authentication where possible. All users receive ticket and email support, with replies within two working days.
Facts from TutorCruncher's own pages
- Billing
- TutorCruncher generates client invoices and runs tutor payroll, including split payments. · tutorcruncher.com, 3 Oct 2026
- Company
- TutorCruncher Ltd is registered in England and Wales, and its listed registered office is in London, UK. · tutorcruncher.com, 3 Oct 2026
- Customization
- Businesses can use their branding and a custom domain to white-label the platform. · tutorcruncher.com, 3 Oct 2026
- Integrations
- Listed integrations include Stripe, Wise, GoCardless, Zoom, Lessonspace, Bobbin, ClassIn, Merit Hub, Pencil Spaces, Bitpaper, QuickBooks, Xero, Facebook, Google, and Zapier. · tutorcruncher.com, 3 Oct 2026
- Management
- Client management includes customizable profiles, a built-in sales pipeline, and automated onboarding. · tutorcruncher.com, 3 Oct 2026
- Pricing details
- Prices are exclusive of tax; the pricing page lists optional extras including a $50 monthly fee per extra branch and a $100 monthly fee for a custom domain. · tutorcruncher.com, 3 Oct 2026
- Privacy compliance
- TutorCruncher says it handles personal data in line with UK GDPR and, where relevant, EU GDPR. · tutorcruncher.com, 3 Oct 2026
- Product
- TutorCruncher is software for tutoring businesses that manages scheduling, payments, tutor management, and related operations. · tutorcruncher.com, 3 Oct 2026
- Scheduling
- Its calendar supports automatic reminders, lesson reports, and whiteboard integrations. · tutorcruncher.com, 3 Oct 2026
- Security
- The privacy policy states that data is encrypted in transit and at rest, with access controls and audit logs, and two-factor authentication where possible. · tutorcruncher.com, 3 Oct 2026
- Support
- All users have access to support tickets and email support, with replies within two working days, usually faster. · tutorcruncher.com, 3 Oct 2026
- Target users
- The product is designed for tutoring businesses ranging from solo tutors and small businesses to large-scale organizations. · tutorcruncher.com, 3 Oct 2026
Where TutorCruncher stands on Freedom251
- Tutoring Center Software#25 of 33
- Tutoring Scheduling Software#22 of 25