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AcademyOS
What AcademyOS is
AcademyOS is a web system for tutoring academies managing recurring learner enrolments, monthly billing, payment follow-ups, and communication with parents. It keeps parent, learner, and enrolment records in one structured place, and tracks billing cycles, paid accounts, pending and overdue payments, and exceptions for individual learners. Paystack confirms card payments; administrators can record EFT and cash payments against a learner. Structured WhatsApp workflows support payment reminders, onboarding links, and admin alerts. A collections dashboard displays expected, collected, and outstanding revenue, as well as the collections rate.
Academies can set reminder timing and templates, choose billing on the 1st or 15th, and configure rules for pausing, reactivating, cancelling, or completing learners. The maker describes separate academy data structures, role-based access, and audit visibility for changes in status, payments, and reminders. AcademyOS says it follows POPIA principles and does not store full card details on its own systems. Academies can request deletion or export of parent and learner records; its privacy page says requests receive a response within one working day. The maker is preparing controlled pilots for selected tutoring academies with support and manual fallback processes. Plans are monthly per active student, with a once-off setup fee for listed student bands.
Who it suits
AcademyOS is intended for tutoring businesses with recurring monthly learners, parent communications, and payment follow-ups. It is a stronger fit for academies with structured enrolment and payment tracking needs, including online or hybrid lessons, than for informal one-off weekly tutoring.
What it does well
- Keeps parent, learner, and enrolment records together.
- Tracks paid, pending, overdue, and per-learner payment exceptions.
- Supports card payments through Paystack and manual EFT or cash records.
- WhatsApp workflows cover reminders, onboarding links, and admin alerts.
- Academies can configure billing dates, reminders, and learner status rules.
What to know first
- There is no free plan.
- The product is preparing controlled pilots for selected tutoring academies.
- It is not ideal for one-off weekly tutoring without billing or structured tracking.
Limits
The listed student-band plans define active students as enrolled, billable learners, and each includes a once-off setup fee. The 250+ student plan uses custom pricing and rollout planning; the maker says it is preparing controlled pilots for selected academies.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Under 100 students | Monthly per active student; R2,500 once-off setup fee. Contract options: 3, 6, or 12 months. · Under 100 students · active students are enrolled and billable learners | 352,500 ZAR a month |
| 100 to 149 students | Monthly per active student; R5,000 once-off setup fee. Contract options: 3, 6, or 12 months. · 100 to 149 students · active students are enrolled and billable learners | 505,000 ZAR a month |
| 150 to 249 students | Monthly per active student; R5,000 once-off setup fee. Contract options: 3, 6, or 12 months. · 150 to 249 students · active students are enrolled and billable learners | 605,000 ZAR a month |
| 250+ students | Custom pricing and rollout planning. · 250+ students | On request |
As academyos.co.za lists them, read 4 Oct 2026. The maker's own page has the final word.
Getting started
- Visit https://www.academyos.co.za/.
- Contact the maker about its controlled pilot for selected tutoring academies.
- Choose the student band matching active, enrolled, billable learners.
- Select a 3-, 6-, or 12-month contract option for a listed band.
Verdict
Choose AcademyOS if your tutoring academy needs a structured system for recurring enrolments, monthly collections, and parent follow-ups. It is less suited to informal one-off tutoring, and the maker is preparing controlled pilots rather than describing general availability.
Questions
Is AcademyOS free?
No. AcademyOS is paid and has no free plan.
How is pricing structured?
Plans are monthly per active student, with a once-off setup fee for listed bands. The listed prices are 352,500 ZAR a month for Under 100 students, 505,000 ZAR a month for 100 to 149, and 605,000 ZAR a month for 150 to 249; 250+ has custom pricing.
Which platforms does it support?
AcademyOS is listed for web.
What payment integration is named?
Paystack confirms card payments. Administrators can also log manual EFT and cash payments.
Can an academy request learner-record export or deletion?
Yes. Academies can request deletion or export of parent and learner records. The privacy page says requests receive a response within one working day.
Who is AcademyOS designed for?
It is designed for tutoring businesses with recurring monthly learners, parent communication, payment follow-ups, and online or hybrid lessons.
Facts from AcademyOS's own pages
- Billing
- It tracks monthly billing cycles, paid accounts, pending payments, overdue accounts, and per-learner exceptions. · academyos.co.za, 4 Oct 2026
- Collections
- The collections dashboard shows expected revenue, collected revenue, outstanding revenue, and collections rate. · academyos.co.za, 4 Oct 2026
- Enrolment
- The system manages parent, learner, and enrolment records in one structured place. · academyos.co.za, 4 Oct 2026
- Headquarters
- South Africa · academyos.co.za, 28 Sept 2026
- Integrations
- The maker names Paystack for card payment processing and says academies may use Zoom or online lesson links. · academyos.co.za, 4 Oct 2026
- Intended users
- AcademyOS is designed for tutoring businesses with recurring monthly learners, parent communication, payment follow-ups, and online or hybrid lessons. · academyos.co.za, 4 Oct 2026
- Messaging
- AcademyOS supports structured WhatsApp workflows for payment reminders, onboarding links, and admin alerts. · academyos.co.za, 4 Oct 2026
- Notable fit limit
- The maker says the product is not ideal for informal one-off weekly tutoring without a billing process or for academies that do not need structured enrolment or payment tracking. · academyos.co.za, 4 Oct 2026
- Payments
- Paystack confirms card payments, while admins can log manual EFT and cash payments against a learner. · academyos.co.za, 4 Oct 2026
- Privacy
- AcademyOS says it follows POPIA principles and does not store full card details on its own systems. · academyos.co.za, 4 Oct 2026
- Privacy requests
- Academies can request deletion or export of parent and learner records, and the privacy page says requests receive a response within one working day. · academyos.co.za, 4 Oct 2026
- Purpose
- AcademyOS helps tutoring academies manage enrolments, monthly billing, payment links, reminders, learner records, and parent communication. · academyos.co.za, 4 Oct 2026
- Security
- The maker describes separate academy data structures, role-based access, and audit visibility for status changes, payments, and reminders. · academyos.co.za, 4 Oct 2026
- Support and availability
- The maker says it is preparing controlled pilots for selected tutoring academies with support and manual fallback processes. · academyos.co.za, 4 Oct 2026
- Workflow controls
- Academies can configure reminder timing and templates, billing on the 1st or 15th, and rules for pausing, reactivating, cancelling, or completing learners. · academyos.co.za, 4 Oct 2026
Where AcademyOS stands on Freedom251
- Tutoring Center Software#23 of 33