No. 19 of 33 ·Tutoring Center Software

AcademyOS

Name: AcademyOS
Price: 352500 ZAR

Web · paid plans from ZAR 352,500/mo

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Freedom report

One barScore 5.0

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely1 of 6 device platforms
DocumentedPlans, terms and facts published

AcademyOS is ranked #19 of 33 in tutoring center software on Freedom251. It runs on Web. There is no free plan. Paid plans start at ZAR 352,500/mo.

AcademyOS plans and pricing

All plans

Under 100 students ZAR 352,500/mo Monthly per active student; R2,500 once-off setup fee. Contract options: 3, 6, or 12 months. Under 100 students · active students are enrolled and billable learners academyos.co.za · 4 Oct 2026

100 to 149 students ZAR 505,000/mo Monthly per active student; R5,000 once-off setup fee. Contract options: 3, 6, or 12 months. 100 to 149 students · active students are enrolled and billable learners academyos.co.za · 4 Oct 2026

150 to 249 students ZAR 605,000/mo Monthly per active student; R5,000 once-off setup fee. Contract options: 3, 6, or 12 months. 150 to 249 students · active students are enrolled and billable learners academyos.co.za · 4 Oct 2026

250+ students Not published Custom pricing and rollout planning. 250+ students academyos.co.za · 4 Oct 2026

Compared on tutoring center software

Free plan: No
Billing and payments: Yes

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The record

Purpose: AcademyOS helps tutoring academies manage enrolments, monthly billing, payment links, reminders, learner records, and parent communication.
Enrolment: The system manages parent, learner, and enrolment records in one structured place.
Billing: It tracks monthly billing cycles, paid accounts, pending payments, overdue accounts, and per-learner exceptions.
Payments: Paystack confirms card payments, while admins can log manual EFT and cash payments against a learner.
Messaging: AcademyOS supports structured WhatsApp workflows for payment reminders, onboarding links, and admin alerts.
Integrations: The maker names Paystack for card payment processing and says academies may use Zoom or online lesson links.
Collections: The collections dashboard shows expected revenue, collected revenue, outstanding revenue, and collections rate.
Workflow controls: Academies can configure reminder timing and templates, billing on the 1st or 15th, and rules for pausing, reactivating, cancelling, or completing learners.
Security: The maker describes separate academy data structures, role-based access, and audit visibility for status changes, payments, and reminders.
Privacy: AcademyOS says it follows POPIA principles and does not store full card details on its own systems.
Privacy requests: Academies can request deletion or export of parent and learner records, and the privacy page says requests receive a response within one working day.
Support and availability: The maker says it is preparing controlled pilots for selected tutoring academies with support and manual fallback processes.
Intended users: AcademyOS is designed for tutoring businesses with recurring monthly learners, parent communication, payment follow-ups, and online or hybrid lessons.
Notable fit limit: The maker says the product is not ideal for informal one-off weekly tutoring without a billing process or for academies that do not need structured enrolment or payment tracking.
Price from: ZAR 352,500/mo

Where it ranks on Freedom251

Best Tutoring Center Software in 2026#19 of 33

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Sources

academyos.co.za· checked 4 Oct 2026
academyos.co.za/how-it-works· checked 4 Oct 2026
academyos.co.za/privacy· checked 4 Oct 2026
academyos.co.za/pricing· checked 4 Oct 2026