Squadra

Squadra is web-based workforce software for planning shifts and, optionally, tracking attendance. It is best suited to small, shift-based teams—particularly store managers—who want a weekly rota employees can open from a link. The free plan covers a team of up to 10 at one location; businesses with larger or multi-site teams will need Pro.

Overview

Squadra centers on a weekly scheduling grid, with one-click copying of the prior week and link-based schedule sharing. Employees can view shifts without an app download or account, which removes setup friction for casual or changing teams. Availability and time-off management are also supported. The trade-off is web-only staff access, rather than native mobile apps.

Time tracking is optional, so businesses can use the scheduling tools without adopting clock-ins. When enabled, employees can clock in and out on a phone or tablet, with hours totaled automatically. Tablet PINs, random verification photos, GPS checks at clock-in, and lunch-break management add attendance controls. These may suit employers who need a closer record of shift attendance, but are unnecessary overhead for teams seeking only a rota.

Key features

• Weekly schedules: Reusing the previous week can speed up recurring rota work, while sharing by link makes schedules accessible without employee accounts. It is less suited to organizations that require native mobile access for staff.
• Attendance and hours: Automatic totals reduce manual hour tracking. PINs, photos, GPS checks, and break management give managers more ways to verify attendance, though clock-in controls are optional.
• HR connections and API: Native live connectors cover BambooHR, HiBob, Personio, Factorial HR, PayFit, and Lucca. Pro also includes a read-only, scoped OpenAPI REST API, capped at 1,000 calls per hour; keys are permission-scoped and can be revoked immediately. The API is useful for controlled data access, not for systems that need write operations.
• Migration and support: Assisted migration from When I Work, 7shifts, and Deputy is described as taking up to 24 hours and including 12 months of history. Human support responds in under four hours on business days, a useful commitment for shift operations.
• Data handling: Squadra says data is hosted in Europe, can be fully exported at any time, and is retained for 30 days after cancellation. It describes the service as GDPR-native.

Pricing

The Free plan costs free, billed at $0 forever. It supports up to 10 employees and one location, with weekly scheduling, phone and tablet clock-in, link sharing, and email support. That is a meaningful starting point for a single small team, but the employee and location caps make it a poor fit for expansion.

Pro costs $29 a month, billed $29/month, or $289 a year, billed $289/year with a stated 17% saving. Both Pro options include unlimited employees and locations and priority email support. The monthly option avoids an annual commitment; annual billing lowers the stated cost for teams ready to commit. Squadra also offers a 14-day trial.

Enterprise has custom pricing and is aimed at organizations with 200+ employees. It adds SSO / SAML, a contractual SLA, advanced audit logs, dedicated onboarding, priority support, and custom integrations. Those controls may justify a sales-led plan for larger organizations, while small teams are better served by Free or Pro.

Platforms

Squadra runs on the web. Employees can use a phone or tablet browser for link-based shift access and clock-ins, but staff mobile access is web-only.

Who it's for

Squadra describes itself as retail workforce management for store managers and names retail, restaurants, salons, pharmacies, and hotels as industries it serves. The link-based schedule and optional attendance layer make it a practical match for shift-based businesses that want simple staff access alongside timekeeping. A small single-location team can start free; a multi-location operator can move to Pro. Businesses that require native mobile apps or API write access should look elsewhere.

Pros and cons

• Pro: The Free plan includes scheduling and clock-ins for up to 10 employees at one location, giving a small team a usable starting point without a subscription.
• Pro: Link access requires neither an app nor an employee account, reducing barriers to checking shifts.
• Pro: Optional clock-ins, automatic hour totals, and layered attendance checks suit businesses that need more than schedule publication.
• Pro: Pro removes employee and location limits, and its annual price is stated to save 17% against monthly billing.
• Con: Free is limited to 10 employees and one location, so growing or multi-site teams must pay.
• Con: Staff access is web-only, which rules out teams that require a native mobile app.
• Con: The Pro API is read-only, limiting its role for integrations that need to change Squadra data.

Alternatives

For salon operators comparing dedicated tools, salon staff scheduling software is a useful category to explore.

• Salonist is an alternative for teams that want Android and iOS apps alongside web access, with a free plan that includes 50 appointments per month and staff shift management.
• TrimTime may suit a small salon that prefers a free INR-priced plan, capped at three staff and two counters, with a 12% platform commission and online and walk-in bookings.
• Zoho Shifts is worth considering for teams wanting app and API platforms: its free plan supports up to 25 users and includes basic scheduling, multiple locations, team messaging, break scheduling, time-off requests, and schedule reports.
• EasyGrox is a web-based alternative with a free plan centered on a hosted booking site, shareable booking URL, appointment display, traffic visibility, and editable services and profile.
• Kitomba is another salon software option.
• Phorest is another paid salon software option.
• Salonized offers an Appointments plan at €21 a month, with annual billing available at a 10% discount; extra employees and locations carry additional charges.
• Boulevard is another paid option for salons and med spas.

Verdict

Squadra is a strong fit for small retail and service teams that need a weekly schedule, straightforward link access, and optional attendance tracking. Its free plan is genuinely useful for one location and up to 10 employees, while Pro scales to unlimited employees and locations for a clear monthly or annual price. Choose another tool if native staff apps or a write-capable API are essential.