RSVPify

Overview

RSVPify is an event platform for registration, ticketing, guest management, check-in, and reporting. It suits organizers who need guest details to carry from sign-up through event day, especially for programs with seating, meal choices, or multiple check-in methods. Its range of tools is substantial, but registration caps shape which plan will fit as an event grows.

Key features

Registration forms support custom questions and can be embedded on a website, so organizers can collect event-specific information where prospective attendees already visit. Guest management adds lists, seating charts, meal and dietary choices, contact tags, and email communications. That combination is useful for events where attendance involves more than collecting names.

At check-in, staff can scan QR codes or look up guests by name or confirmation number, track attendance live, and print badges. The alternate lookup methods are practical when a guest cannot present a QR code. An attendee app is included, and the RSVPify Check-In app is available for iPhone, iPad, and Android.

The integrations page lists 38 connections, including Salesforce, HubSpot, Google Analytics, and Zapier. RSVPify says it is SOC 2 Type II audited and encrypts data at rest with AES-256 and in transit with TLS. It says guest lists are not sold or rented, guest data is not shared for marketing or used to train AI, and customers can export events, guests, and responses at any time.

Pricing

The Free plan costs nothing and allows one event at a time, 100 registrations per month, and 100 invited guests per event. Those caps make it a useful starting point for a small event, but concurrent events and monthly registrations are constrained.

Starter costs $39 a month, with annual billing at $288 billed yearly. It raises the limits to 150 monthly registrations and 150 invited guests per event. Plus costs $125 a month, billed $1,068 billed yearly, and supports 500 monthly registrations and 500 invited guests per event. Professional costs $409 a month, billed $3,588 billed yearly, with 1,500 monthly registrations and 2,000 invited guests per event. These tiers suit progressively larger attendee lists, though registration volume remains capped on each.

Enterprise has custom pricing and adds a self check-in kiosk, single sign-on, a custom website builder, native integrations, an event hub, and an account manager. Ticketed events also have custom pricing: there is no setup fee, professional features are available, and a per-ticket service fee applies. Organizers should factor that fee into ticket economics.

A free trial lets users explore nearly all features, but premium event management features cannot go live until an upgrade. This makes the trial useful for evaluating workflows, while a live event that depends on premium features requires a paid plan.

Platforms

RSVPify supports web, iOS, Android, and API platforms. Its dedicated Check-In app covers iPhone, iPad, and Android devices, giving event teams mobile options for attendance tasks.

Who it's for

RSVPify fits organizers running private gatherings, galas, launches, conferences, and other programs that need registration connected to guest management and on-site attendance. It is a stronger match when seating, dietary choices, ticketing, or badge printing matter. A small event with a modest guest list can begin on Free; larger programs need to match their monthly registrations and invited guests to a paid tier.

Pros and cons

• Connected event workflow: Registration, guest records, ticketing, check-in, and reporting sit in one platform, which suits organizers who need attendee information to remain useful through event day.
• Flexible check-in: QR scanning, name or confirmation-number lookup, live attendance tracking, and badge printing support several event-day tasks.
• Clear data controls: RSVPify says customers own their data and can export events, guests, and responses at any time.
• Defined free limits: Free is limited to one event at a time, 100 registrations per month, and 100 invited guests per event, which can rule it out for larger or overlapping programs.
• Paid upgrade for premium features to go live: The trial permits broad exploration, but premium event management features require an upgrade before launch.
• Ticketing fee: Ticketed events have a per-ticket service fee, so organizers must account for it when setting ticket prices.

Alternatives

For wedding planning rather than event operations, Colara offers a free Couples plan with guest management, vendor coordination, checklists, and a photo gallery. ForeverAfter has a free Starter plan with unlimited guests, one contributor, and a limited AI assistant and voice guest book. Marry Planner may suit a single wedding of up to 30 guests, with one collaborator and vendor, venue, budget, and checklist tools on its free plan. NevaPlan Wedding Planner offers a free plan for up to 15 guests and core features, while Online Wedding Planner provides its 10 tools free without signup or a premium tier. WeddingWire Planning Tools and Bridebook are also free wedding-planning options; Bridebook includes checklists, budget management, guest and RSVP tools, supplier and venue search, and a wedding website. Folia is a web-based alternative with a free plan for up to 500 guests, 10 vendors, and budget tracking.

For broader category browsing, see Wedding Planning Software, Event Management Software, and Event Registration Software.

Verdict

Choose RSVPify when an event needs registration, guest management, and check-in to work together, with ticketing and reporting available in the same service. Its best case is an organizer who values that connected workflow and can select a plan within the registration and guest caps. Look elsewhere if a small free allowance is too restrictive, premium features must be live without upgrading, or ticket service fees undermine the event's economics.