Rosie

Rosie is a staff rostering tool for hospitality, retail, healthcare, and service teams. It suits managers who need schedules built around several staff constraints, with time-clock options for employees. Its strongest case is rule-aware roster creation; businesses expecting payroll calculations or payments should look elsewhere.

Overview

Rosie pairs automatic roster generation with a weekly drag-and-drop grid for manager edits and publishing. Its constraint solver accounts for availability, contracted hours, qualifications, rest periods, and fairness, making it a better fit for teams balancing multiple staffing requirements than a simple shift calendar. The scheduler uses Google OR-Tools CP-SAT version 9.8.3296, not a language model.

Rosie enforces 22 scheduling rules and supports break, rest, young-worker, and leave rules across six jurisdictions. That can help managers keep schedules within relevant rules, but payroll remains outside its scope: Rosie passes hours and rates onward without calculating tax or paying employees.

Key features

Roster generation and editing

Automatic scheduling gives managers a starting point shaped by staff availability, contracted hours, qualifications, rest, and fairness. Managers can then adjust shifts in the weekly grid and publish the roster. That balance is useful when constraints matter but managers still need final control; teams seeking a schedule generator with no editing step may not need the grid workflow.

Time clock and compliance

Staff can clock in and out on a phone with GPS verification or through a shared tablet kiosk. The phone option suits teams working across a site, while the kiosk offers a shared-device route. Break, rest, young-worker, and leave rules across six jurisdictions give Rosie a more specific compliance role than a basic calendar, though the stated coverage is not universal.

Exports and payroll handoff

Business plans can send approved hours to Xero, and timesheets and reports can be exported as CSV. These routes support payroll handoff and portable reporting, but do not turn Rosie into a payroll processor: it does not calculate tax or pay staff. Users can also delete an account through a self-service route. Rosie says support emails are read by someone who works on the product.

Pricing

Rosie has a free plan, paid plans billed per person per month, and a 14-day trial. The free plan costs nothing and covers up to 15 people at one site, with rosters, shift templates, and auto-fill. It is a sensible starting point for a small single-site team, but has no stated timesheets, leave, staff app, or reporting features.

Pro costs $3.50 a month, billed per person, per month, and supports up to 75 people across five sites. It adds timesheets, leave, shift swaps, the staff app, certificates, CSV export, and reports. This is the most relevant tier for growing teams that need day-to-day workforce administration and exports, while its five-site ceiling rules it out for wider operations.

Business costs $5 a month, billed per person, per month, for up to 150 people and unlimited sites. It adds Xero hours export, shared-tablet clock-in, break rules, and an underpayment check. The higher tier makes sense for multi-site teams needing those tools; the per-person charge and 150-person cap remain important when assessing scale. Rosie is not a substitute for payroll calculations at any tier.

Platforms

Rosie is available on Android, iOS, and the web. Staff can use phones for clocking in and out, while managers can edit and publish schedules in the roster grid. A shared tablet kiosk is included on Business.

Who it's for

Rosie is best suited to hospitality, retail, healthcare, and service businesses that need constraint-based rostering, scheduling rules, and staff time-clock options. The free tier fits a small, single-site team; Pro is the better match for teams needing leave, swaps, timesheets, and reports; Business suits larger or multi-site operations that need Xero handoff and a shared kiosk. Businesses that need tax calculations or employee payment should choose a separate payroll solution.

Pros and cons

• Pros: The solver considers availability, hours, qualifications, rest, and fairness, giving managers a roster built around multiple constraints.
• Pros: Phone GPS verification and shared-tablet clock-in provide two ways to capture staff time.
• Pros: CSV exports and Business-plan Xero hours export provide practical routes for reporting and payroll handoff.
• Cons: Rosie does not calculate tax or pay employees, so payroll processing must happen elsewhere.
• Cons: The Free plan is limited to 15 people and one site, while Pro caps at 75 people and five sites.
• Cons: Business raises the team cap to 150, but teams above that size exceed the stated plan limit.

Alternatives

For a free plan capped at 30 users with shift scheduling, time-off requests, available shifts, and private messaging, consider Sling. Choose TNC Track if its free five-seat allowance and per-seat growth model suit your team. ShiftCal is another freemium scheduling option to compare. Consider Shifton for a free forever plan capped at 10 team members with scheduling, calendar, and time-clock functions. Connecteam is an alternative with a free plan and a paid Basic plan priced at $35 a month. Emplora offers a free plan for one location and up to 15 employees, with three teams. For a restaurant labor-management alternative, consider Homebase. Cicini is another alternative to compare. For gym-focused options, browse Gym Staff Scheduling Software.

Verdict

Rosie is a strong choice for small and midsize service teams that need rosters built around staff constraints, schedule-rule support, and time-clock options. Its tiered limits make it possible to start with one site and expand to multiple locations, with Xero hours export reserved for Business. Look elsewhere if the priority is payroll calculation or paying employees directly.