Freedom251 › Employee Scheduling Software
Quickstaff
What Quickstaff is
Quickstaff is web software for caterers, wedding businesses, event vendors and staffing agencies that schedule and book event staff. Managers can create events with times, locations, notes, PDFs, dress codes and other files, then duplicate earlier events for future scheduling. Staff receive invitations by email, accept or decline assignments, view scheduled work, block unavailable dates and receive reminders, directions and event notes through a mobile-friendly experience. Quickstaff records blackout dates and conflicts, supports waitlists, and shows staffing levels, calendars, availability and commitments. Managers can send unlimited messages to all staff or selected roles. Availability collection and shift swaps are supported. The service has paid plans from $49 a month, with a 14-day trial that requires no credit card. Plans cover up to 35, 70 or 175 staff; larger businesses can request a custom quote. There is no free plan, and Quickstaff runs on the web.
Who it suits
It suits event businesses and staffing agencies coordinating scheduled workers, availability, invitations and shift changes. Teams should check the staff limits before choosing a plan.
What it does well
- Event details can include notes, PDFs and dress codes
- Duplicate past events for future scheduling
- Tracks conflicts, blackout dates and waitlists
- Unlimited messages to staff or selected roles
- 14-day trial requires no credit card
What to know first
- No free plan
- Plans are capped at 35, 70 or 175 staff
- Larger teams need a custom quote
- Web platform only
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Large | $249/per month · Maximum of 175 STAFF · Assisted onboarding support · Unlimited Events to schedule · Awesome Customer Support | $249 a month |
| Boutique | $49/per month · Maximum of 35 STAFF · Assisted onboarding support · Unlimited Events to schedule · Awesome Customer Support | $49 a month |
| Growing | $99/per month · Maximum of 70 STAFF · Assisted onboarding support · Unlimited Events to schedule · Awesome Customer Support | $99 a month |
| Custom quote | Custom quote; email [email protected] · For more than 175 staff | On request |
As quickstaffpro.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
Quickstaff brings event setup, staffing visibility, invitations and worker availability into one web service. Its paid structure and staff caps matter for larger organizations, while the trial offers a way to evaluate it before subscribing.
Facts from Quickstaff's own pages
- Annual billing
- The pricing FAQ says customers can save two months by paying for the year upfront. · quickstaffpro.com, 11 Oct 2026
- Availability and waitlists
- Quickstaff tracks staff blackout dates and conflicts and supports waitlists for inviting more staff than needed. · quickstaffpro.com, 11 Oct 2026
- Cancellation
- The pricing FAQ says subscriptions can be canceled at any time, with account access continuing until the current month is complete. · quickstaffpro.com, 11 Oct 2026
- Company and location
- The privacy policy names Quickstaff Software as the data controller and lists its address as 224 W 35th St, Ste 500 PMB 376, New York, NY 10001, USA. · iubenda.com, 11 Oct 2026
- Event setup
- Managers can create events with details such as what, when, and where, and attach notes and files including PDFs and dress codes. · quickstaffpro.com, 11 Oct 2026
- Manager tools
- Managers can view event staffing levels and a calendar, check availability, and see who has committed to each event. · quickstaffpro.com, 11 Oct 2026
- Messaging
- The product page says managers can send unlimited messages to all staff or to selected roles. · quickstaffpro.com, 11 Oct 2026
- Pricing limits
- The listed tiers cover up to 35, 70, or 175 staff; businesses with more than 175 staff are directed to request a custom quote. · quickstaffpro.com, 11 Oct 2026
- Privacy and infrastructure
- Quickstaff’s privacy policy identifies DigitalOcean as hosting and backend infrastructure and lists data processing services including Google Analytics, Microsoft Clarity, Crisp, Postmark, and Intercom. · iubenda.com, 11 Oct 2026
- Product
- Quickstaff helps caterers, wedding businesses, event vendors, and staffing agencies schedule and book their own event staff. · quickstaffpro.com, 11 Oct 2026
- Repeat events
- Users can duplicate past events and update their details to schedule future events. · quickstaffpro.com, 11 Oct 2026
- Staff invitations
- Staff receive event invitations by email with event details and can accept or decline them. · quickstaffpro.com, 11 Oct 2026
- Staff tools
- Staff can see scheduled events, block out unavailable dates, and get reminders, directions, and event notes through a mobile-friendly experience. · quickstaffpro.com, 11 Oct 2026
- Trial
- Quickstaff offers a free 14-day trial without requiring a credit card, and says users are not signed up automatically when it ends. · quickstaffpro.com, 11 Oct 2026
Where Quickstaff stands on Freedom251
- Employee Scheduling Software#29 of 43