Project Insight

Overview

Project Insight is project management software from a maker founded in 2001. It best suits teams that want automation, time tracking, and guest access in one tool, with a path from project work to portfolio and program management. Its main trade-off is that the free plan stops at three users, while broader cross-team management starts at a higher per-user price.

Key features

• Automation rules: Automation is available across the offering, which can suit teams looking to build rules into recurring project workflows.
• Time tracking: Pro includes time tracking, making it the entry paid tier for teams that need to record time.
• Guest access: Guest access supports involving people beyond the core team, a useful addition when project work includes outside participants.
• Portfolio and program management: Business adds these capabilities for multiple teams. That makes it the more relevant tier for organizations coordinating work across projects, rather than teams focused on individual project execution.

Pricing

Project Insight uses a freemium model, with paid plans billed monthly. Free costs nothing, lasts forever, and supports up to three users. That is a no-cost way for a small team to begin, but the seat cap makes it a narrow fit as participation grows.

Pro costs $9 a month, billed monthly at $9 per user, with unlimited users and time tracking. It is positioned for small to midsize businesses and is the practical choice when time tracking matters but portfolio and program management do not.

Business costs $19 a month, billed monthly at $19 per user, with unlimited users and portfolio and program management. Multiple teams that need to coordinate portfolios may find the added scope worth the higher rate; teams that only need time tracking pay more than Pro without a stated need for those broader capabilities.

Enterprise has custom pricing. It is aimed at organizations with many teams and locations, with on-premise pricing available through sales.

Platforms

Project Insight is available on the web, iOS, and Android, giving teams access across browser and mobile devices.

Who it's for

Project Insight is a strong fit for small teams that can work within the free plan’s three-user limit, and for growing businesses that want unlimited seats, automation, guest access, and time tracking. Organizations managing several teams may prefer Business for its portfolio and program management. It is less compelling for a larger team seeking a substantial free tier, since moving beyond three users means choosing a paid plan.

Pros and cons

• Pro: The free plan lasts forever, so a team of up to three can use it without a trial deadline.
• Pro: Pro combines unlimited users with time tracking at $9 a month, billed monthly at $9 per user.
• Pro: Business adds portfolio and program management for organizations working across multiple teams.
• Con: The three-user free limit gives larger teams little room to adopt the product at no cost.
• Con: Portfolio and program management are reserved for Business at $19 per user per month, a sizable step up from Pro for teams that need those capabilities.
• Con: Enterprise pricing requires a sales conversation, which makes the cost harder to assess upfront for organizations considering on-premise deployment.

Alternatives

Planforge is another freemium option, with a free cloud plan for up to four users and no time limit. Nimble offers a free plan for up to 10 users and 10 projects, which may suit teams prioritizing a larger free seat allowance. FoxPlan has a free plan capped at three users, with unlimited portfolios, projects, and programs. ITM Platform offers a free Team Member plan with unlimited team members, timesheets, and task progress reports. TeamAlloc has a free University plan for accredited universities and public research institutions. Tempo Portfolio Manager offers a free plan for 10 members, three projects, and 300 tasks. PDWare ResourceFirst is another option to consider. Rillsoft Project is another freemium option with a free plan.

Explore more options in Project Portfolio Management Software and Project Management Software.

Verdict

Choose Project Insight if your team needs automation, guest access, and time tracking, and either fits under the three-user free cap or is ready to pay per user. Pro is a sensible fit for growing teams focused on project execution; Business makes the case for organizations coordinating portfolios and programs across teams. Look elsewhere if a larger free allowance is central to your choice, or if Enterprise’s custom pricing does not fit your purchasing process.