Freedom251 › Event Diagramming Software
PerfectTablePlan
What PerfectTablePlan is
PerfectTablePlan creates seating plans for weddings, celebrations, and other events while keeping guest information and RSVPs together. It records meal choices and preferences, imports guest details from spreadsheets or address books, and can automatically assign seats according to preferences. Drag-and-drop editing lets organizers adjust arrangements. The software prints seating charts and stationery, including place cards, table cards, escort cards, invitations, thank-you letters, and address labels. Plans can be exported to Word, Excel, and other applications. PerfectTablePlan works offline on Windows and macOS and stores table-plan data locally. Home, Advanced, and Professional editions are one-time purchases with licences lasting indefinitely and use on up to five PCs or Macs. Professional adds custom automatic seat assignment and barcode guest check-in; the USB scanner is separate. An optional web export can expose guest and seating details through a shareable URL.
Who it suits
It suits event organizers who need guest, RSVP, meal-preference, and seating tools on Windows or macOS. Offline use and local storage fit planners who want plans kept on their own computers.
What it does well
- Tracks guests, RSVPs, meals, and preferences
- Imports guest details from spreadsheets or address books
- Automatically assigns seats using preferences
- Prints charts and many event stationery types
- Works offline with local data storage
What to know first
- No free plan
- Optional web export can expose guest and seating details
- Professional scanner is not included
- Some features are limited to higher editions
Limits
The Home Edition requires a licence key to save, print, or export plans with more than 30 guests. Advanced allows up to two custom guest fields, while Professional allows up to 20; custom automatic seat assignment and barcode check-in are Professional features.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Home Edition | Single payment; not a recurring subscription · Unlimited event size · Unlimited events · Licence lasts indefinitely · Up to 5 PCs/Macs for own use · Saves, prints or exports plans with more than 30 guests require a licence key | $29.95, paid once |
| Professional Edition | Single payment; not a recurring subscription · Unlimited event size · Unlimited events · Licence lasts indefinitely · Up to 5 PCs/Macs for own use · Maximum 20 custom guest fields | $299.95, paid once |
| Advanced Edition | Single payment; not a recurring subscription · Unlimited event size · Unlimited events · Licence lasts indefinitely · Up to 5 PCs/Macs for own use · Maximum 2 custom guest fields | $74.95, paid once |
As perfecttableplan.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the PerfectTablePlan website
- Choose the Home, Advanced, or Professional Edition
- Use the free trial before purchasing
- Install on macOS or Windows
- Import guests from a spreadsheet or address book
- Create and edit the seating plan
Verdict
PerfectTablePlan focuses on guest management, seating, and printed event materials, with offline desktop operation and one-time licences. Check edition limits and the privacy implications of optional web export before choosing an edition.
Questions
How much does PerfectTablePlan cost?
Home costs 29.95 USD as a single payment, Advanced costs 74.95 USD, and Professional costs 299.95 USD. These are not recurring subscriptions.
Is there a free plan or trial?
There is no free plan, but a free trial is available. The vendor also lists a 14-day money-back guarantee.
Which platforms are supported?
PerfectTablePlan runs on macOS and Windows.
How many computers does a licence cover?
Each listed edition permits use on up to five PCs or Macs for the purchaser's own use, with an indefinitely lasting licence.
Does it support barcode guest check-in?
Barcode guest check-in with a USB scanner is available in the Professional Edition. The scanner itself is not included.
Can plans be shared online?
An optional web export can publish guest names and seating assignments, plus selected notes and status details, at a URL.
Facts from PerfectTablePlan's own pages
- Charts and stationery
- It prints seating charts and stationery such as place cards, table cards, escort cards, invitations, thank-you letters, and address labels, and can export to Word, Excel, and other applications. · perfecttableplan.com, 8 Oct 2026
- Edition limits
- Custom automatic seat assignment and barcode guest check-in with a USB scanner are Professional Edition features; the scanner is not included. · perfecttableplan.com, 8 Oct 2026
- Free trial
- The vendor offers a free trial with unlimited duration; without a licence key, plans of 30 guests or fewer can be saved, printed, or exported. · perfecttableplan.com, 8 Oct 2026
- Guest imports
- Guest details can be imported from spreadsheets or address books. · perfecttableplan.com, 8 Oct 2026
- Guest management
- It tracks guest details and RSVPs and supports meal choices and preferences. · perfecttableplan.com, 8 Oct 2026
- Maker and history
- Oryx Digital was founded by Andy and Claire Brice, and the maker says it released PerfectTablePlan version 1 in early 2005. · perfecttableplan.com, 8 Oct 2026
- Offline and storage
- The software works offline and stores table-plan data locally on the user's computer. · perfecttableplan.com, 8 Oct 2026
- Optional web export
- An optional web export can expose guest names and seating assignments, plus optional notes, special requirements, and VIP status, to anyone who knows or guesses its URL; the vendor says it deletes that data after 30 days. · perfecttableplan.com, 8 Oct 2026
- Payment security
- The vendor says Verifone/2Checkout processes purchases, is PCI DSS Level 1 certified, and does not send the vendor customers' financial details such as card numbers. · perfecttableplan.com, 8 Oct 2026
- Platforms
- The download page lists PerfectTablePlan v7.3.0 for Windows 11/10 64-bit and Mac 27 to 11 on ARM and Intel. · perfecttableplan.com, 8 Oct 2026
- Purpose
- PerfectTablePlan creates seating plans for weddings, celebrations, and events. · perfecttableplan.com, 8 Oct 2026
- Seating
- The software can automatically assign seats based on seating preferences, with drag-and-drop editing available. · perfecttableplan.com, 8 Oct 2026
- Support
- Email technical support is included with all editions, and the vendor lists a 14-day money-back guarantee. · perfecttableplan.com, 8 Oct 2026
Where PerfectTablePlan stands on Freedom251
- Event Diagramming Software#17 of 24
- Wedding Planning Software#26 of 32