Freedom251 › Room Booking Software
MyDesk
What MyDesk is
MyDesk provides cloud software for office operations, including desk booking, meeting-room screens, visitor registration, parking, catering and analytics. Employees can book or release desks through mobile, desktop, Teams or Outlook. Meeting-room booking includes live floor plans, room overviews and touch check-in. Visitor registration supports an Outlook Add-in and on-screen registration, with customized designs and printed access cards. Catering can be booked through Outlook, Teams or mobile; a canteen-staff app is an extra module. MyDesk integrates with Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory, among other services. The maker says calendar data is read directly from Microsoft in real time and copies of meetings or attendee information are not stored on its servers. The service runs in Microsoft Azure, with data processed and stored within the EU/EEA. Listed prices include desk booking at €2.80 per table per month, with a 50-seat minimum, and meeting-room booking at €25.50 per meeting room per month, with a 10-room minimum. Other modules have separate prices and conditions.
Who it suits
It suits workplaces seeking booking tools for desks and rooms alongside visitor, parking or catering modules. Its listed integrations include Microsoft workplace services and Google Workspace.
What it does well
- Desk booking through mobile, desktop, Teams or Outlook
- Meeting-room tools include live floor plans
- Integrates with Microsoft workplace services
- Data processed and stored within the EU/EEA
What to know first
- Desk booking has a 50-seat minimum
- Meeting-room booking has a 10-room minimum
- Canteen-staff app is an extra module
- Smart Sensors & IoT pricing is tailored to volume and needs
Limits
Desk booking costs €2.80 per table per month and requires at least 50 seats. Meeting-room booking costs €25.50 per meeting room per month with a 10-room minimum. The MyDesk AI plan adds € 0.07 per AI prompt; hardware is not included with the Info screens plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| MyDesk AI | Per month + € 0.07 per AI prompt · Predefined reports · custom reports and widgets · AI office-optimization suggestions | €134 a month |
| AI Office Analytics | 150 USD per month plus 75 USD per 1,000 AI prompts · predefined reports · custom reports and widgets · office optimisation suggestions · AI prompts billed separately | $150 a month |
| Info screens | per month · Hardware not included · real-time floorplan · room overview · touch check-in · custom design | €16 a month |
| Catering | per month · Outlook, Teams and mobile app · meeting catering booking · canteen staff app extra module | €208 a month |
| Visitor registration | per month · Outlook Add-in · on-screen registration · customized design · printed access card | €208 a month |
| Visitor management | fixed monthly price · Outlook Add-in · on-screen registration · custom design · visitor badge printing | $233 a month |
| Meeting catering | fixed monthly price · Outlook, Teams and mobile app · canteen administration module · canteen-staff mobile app optional · finance-system integration optional | $233 a month |
| MyDesk Planner | fixed monthly price · Planner access for all employees · meeting, room and catering overview · Danish support and onboarding · updates and extensions | $270 a month |
The first 8 of 12 plans, as mydesk.io lists them, read 30 Sept 2026. The maker's own page has the final word. Every plan
Getting started
- Visit the MyDesk website.
- Choose the module that fits your needs, such as desk booking or meeting-room booking.
- Check the relevant plan's minimums and conditions.
- Connect with listed services such as Outlook, Teams, Exchange Online, SharePoint or Azure Active Directory.
- Use the Android, iOS or web platform, or the listed API or extension.
Verdict
MyDesk offers office booking and operational modules with several listed integrations. Review each module’s price and minimum requirements, since costs and conditions vary.
Questions
How much does MyDesk cost?
Desk booking is €2.80 per table per month with a 50-seat minimum. Other listed prices include €16.00 per month for Info screens, €25.50 per meeting room per month for Meeting room booking, €208.00 per month for Visitor registration and €240.00 per month for MyDesk Planner.
Is there a free plan?
No, MyDesk is listed as paid, with no free plan.
Which platforms does MyDesk support?
The listed platforms are Android, API, extension, iOS and web.
What services does it integrate with?
Listed integrations include Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory. Additional listed services include Google Workspace, Q-Park, MobilePay, Dynamics 365, Business Central, IoT Factory, Disruptive Technologies, Fortinet OS and SMS.dk.
Where is MyDesk hosted, and where is data stored?
It is delivered as cloud SaaS in Microsoft Azure, with data processed and stored within the EU/EEA.
What support does MyDesk offer?
MyDesk lists Danish support Monday to Friday from 08:00 to 17:00 and says it responds within two hours.
Facts from MyDesk's own pages
- Additional integrations
- The integrations page lists Google Workspace, Q-Park, MobilePay, Dynamics 365, Business Central, IoT Factory, Disruptive Technologies, Fortinet OS and SMS.dk. · mydesk.io, 30 Sept 2026
- AI analytics
- MyDesk AI provides reports, forecasts and natural-language answers about office usage, meeting rooms, desks, reception, catering and guests. · mydesk.io, 15 Oct 2026
- Android app
- MyDesk ApS publishes an Android app for booking desks, lunch, parking spaces and coworkers; the listing shows 1K+ downloads. · play.google.com, 15 Oct 2026
- API security
- MyDesk uses Microsoft Graph with least-privilege permissions, logs and monitors API calls, and documents its API integrations. · mydesk.io, 15 Oct 2026
- Calendar data
- MyDesk says it reads calendar data directly from Microsoft in real time and does not store copies of meetings, attendees or other calendar information on its servers. · mydesk.io, 30 Sept 2026
- Catering
- The catering module supports Outlook, Teams and mobile booking, with a canteen-staff app available as an extra module. · mydesk.io, 30 Sept 2026
- Company founding
- MyDesk says it was founded in 2019 by Henrik Jøhnk Kristensen and Jesper Bo Larsen. · mydesk.io, 15 Oct 2026
- Company scale
- The site states that more than 150 companies use MyDesk. · mydesk.io, 30 Sept 2026
- Company size
- LinkedIn lists MyDesk as a privately held software-development company with 11–50 employees headquartered in Høje Taastrup, Denmark. · dk.linkedin.com, 15 Oct 2026
- Desk booking
- Employees can reserve desks, release assigned desks when working from home, and view availability on floor plans. · mydesk.io, 15 Oct 2026
- Digital visitor badges
- The service offers reusable rectangular six-colour E-Ink badges and smaller round badges that can carry company colours and logos. · mydesk.io, 15 Oct 2026
- Documentation
- MyDesk publishes a knowledge base with 69 guides covering administration, booking, catering, visitor workflows, analytics, devices and integrations. · mydesk.io, 15 Oct 2026
- Encryption
- The security documentation states TLS 1.2 or later for data in transit and AES-256 Azure Storage Service Encryption for data at rest. · mydesk.io, 15 Oct 2026
- Founded
- 2019 · mydesk.io, 28 Sept 2026
- GDPR and data location
- MyDesk provides a standard GDPR Article 28 data-processing agreement and says personal data is processed and stored within the EU/EEA. · mydesk.io, 15 Oct 2026
- Headquarters
- Taastrup, Denmark · mydesk.io, 28 Sept 2026
- Hosting
- MyDesk is delivered as cloud SaaS in Microsoft Azure, with data processed and stored within the EU/EEA. · mydesk.io, 30 Sept 2026
- Hosting model
- MyDesk is a fully cloud-based SaaS product hosted on Microsoft Azure in the EU/EEA with no normal on-premise component. · mydesk.io, 15 Oct 2026
- Identity controls
- The platform uses Microsoft Entra ID for single sign-on and multifactor authentication and supports customer Conditional Access policies. · mydesk.io, 15 Oct 2026
- Integrations
- MyDesk integrates with Microsoft Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory. · mydesk.io, 30 Sept 2026
- iOS requirements
- The MyDesk App listing supports iPhone devices running iOS 15.0 or later. · apps.apple.com, 15 Oct 2026
- Legal entity and headquarters
- The legal entity is MyDesk ApS, registered at Struergade 22, 2630 Taastrup, Denmark. · mydesk.io, 15 Oct 2026
- Limit: app speed
- An Apple App Store reviewer complained that booking desks for multiple weeks took almost half an hour. · apps.apple.com, 15 Oct 2026
- Limit: availability lag
- A G2 reviewer reported occasional lag before real-time room and workspace availability updates appeared. · g2.com, 15 Oct 2026
Where MyDesk stands on Freedom251
- Room Booking Software#17 of 34