Mosaic

Overview

Mosaic is a project and resource planning platform for firms that need to coordinate staffing, schedules and forecasts across projects. It suits project-based businesses, especially architecture, engineering, consulting and creative services. Its strongest case is bringing people planning and project reporting together; teams looking only for task tracking may not need that breadth.

Key features

Planning covers portfolios, tasks, dependencies, scope, schedules, project notes and reusable templates. Daily planning, project and member work planners, workload views, capacity planning and resource requests connect schedules with staffing decisions. Skills matching adds a way to align people with roles, while scenario planning supports consideration of changing plans.

Mosaic’s AI tools suggest projects for available people and people for roles, and produce scenario analysis and forecasts. These tools address staffing and demand planning, rather than adding much for a team whose needs stop at assigning and tracking tasks.

Reports cover utilization, time and budget variance, role demand, workload, timesheet status and budget tracking. That range can help project-based firms monitor both resource use and project finances. Mosaic lists integrations across calendar, communication, CRM, ERP and financial, HR, project management, spreadsheet and time-tracking categories; integrations not listed can use the two-way Open API.

Security credentials include SOC 2 Type I and Type II, STAR Level 1 and GDPR. Listed controls include AWS WAF monitoring and protection, Istio Kubernetes observability and security, SSO and MFA. Support spans onboarding and training, live chat, documentation, follow-up Q&A, integration training and product update videos, a useful breadth for firms introducing a connected planning system.

Pricing

Mosaic is paid, with custom pricing, and also offers a free Starter plan. The paid plans have no published prices, so teams should request a quote and account for the charges that apply beyond plan access: additional guests cost $1.99 per month, external project contractors with work plans cost $4.99 per month, and integrations may incur additional charges.

Starter

Starter includes task management, project portfolio management, time tracking and timesheets, project and resource planning, and iOS and Android apps, with three free project guests. It is the entry point for teams that need core project and resource coordination, but the guest allowance is limited and it lacks the higher-tier reporting and integration features described for Professional and Enterprise.

Professional

Professional includes Starter features, basic integrations, project time budget tracking, workload, utilization, budget and variance reports, shareable dashboards, and up to 10 project guests. It is the more suitable fit when teams need regular reporting and dashboard sharing; the guest cap and possible integration charges matter when project work involves many external collaborators.

Enterprise

Enterprise adds professional features, hiring and forecasting reports, custom integrations, custom project data fields, premium customer support, unlimited project guests, SSO and two-factor authentication. It is aimed at firms that need broader forecasting, tailored integrations or guest access at scale. The added capabilities may be unnecessary for teams that can work within Professional’s reporting and guest limits.

Platforms

Mosaic supports web, iOS and Android, alongside an API. Companion mobile apps extend access beyond the desktop, while the two-way Open API provides an integration route for systems not covered by Mosaic’s listed integrations.

Who it's for

Mosaic is best suited to project-based businesses that need to match people and capacity to project demand, then track workload, utilization and budgets. Architecture, engineering, consulting and creative-services firms are among the industries it serves. A small team seeking a basic task list, or an organization that does not need resource planning and forecasting, is less likely to benefit from its broader toolkit.

Pros and cons

• Pro: Project planning and resource management sit together, connecting schedules and task dependencies with workload, capacity and staffing.
• Pro: Reports span utilization, role demand, timesheets and budget variance, with hiring and forecasting reports available on Enterprise.
• Pro: Mobile apps, a two-way Open API and a broad set of integration categories support access and system connections.
• Con: Paid-plan prices are custom, making cost comparison harder before requesting a quote.
• Con: Guest and contractor charges can add to the bill, and integrations may also incur fees.
• Con: Starter includes only three free project guests, while Professional caps guests at 10; unlimited guest access requires Enterprise.

Alternatives

frePPLe is worth considering for teams seeking a free open-source edition or a platform with a free plan and trial; its Cloud plan is capped at six scenarios.

SAVIOM may suit buyers who want a paid, self-hosted option with a free trial and license choices that include editing access, scheduling and reports.

Turnella is an alternative for readers who prioritize a free plan: its Core Turnella plan costs nothing, with no credit card, trial period or expiry.

NETVIBES is another paid option, with a free plan and trial, and an Enterprise Data Science plan listing 17 portfolio roles.

Planisware Orchestra may be preferable for teams seeking a paid platform with a free trial and subscription fees set through SaaS service orders.

Verint Workforce Management is another paid workforce-management option to compare.

Asprova APS may suit teams looking for capacity-planning software priced by quotation in euros; installation, integration, adaptation and transfer work may be excluded.

Deltek WorkBook is another option to consider.

For a broader comparison, see Capacity Planning Software and Resource Management Software.

Verdict

Choose Mosaic if your project-based business needs one platform to plan work, allocate people and track capacity, workload and budgets. Its combination of planning, reporting, mobile apps and integration options is compelling for that job. Look elsewhere if you need simple task tracking, or if custom pricing and potential guest, contractor and integration charges make the total cost difficult to justify.