Metro-Tec Rentals combines facility scheduling, space rentals and reporting for public spaces operated by schools, cities and community organizations. Outside groups can register, check open times on a branded public schedule without signing in, and send rental requests for staff approval. Administrators can collect registration answers, terms-of-use acceptance, insurance details and other required documents, then review submissions by organization. Rates can be set by facility, time, renter group, overhead allocation or special-event override, with changes scheduled to take effect on a chosen date. For booked hours, the system creates branded invoices in PDF or Excel format; staff can also record outside payments, void invoices and resend them. Reports cover utilization, underused hours, availability, revenue by group and facility, forecasts and audit history, with row-level exports. Users can add a booking or recurring series to Google Calendar. Metro-Tec is available on the web and as an installable progressive web app on iOS, Android and desktop. All plans include standard email support and begin with a 30-day guided trial that includes a kickoff configuration session and requires no credit card. Paid plans start at 129.00 USD per month when billed annually. The company is located in El Segundo, California.
Who it is for
Metro-Tec suits schools, cities and community operators managing public facilities and rental requests. It is a fit for teams that need renter intake, flexible rates, invoices and facility-use reporting in one platform.
What is good
- Lets renters request available times through a branded public schedule without logging in.
- Collects insurance and document requirements, terms acceptance and registration answers.
- Supports rates by facility, time, renter group and other listed factors.
- Creates branded PDF or Excel invoices from booked hours.
- Includes reports for utilization, availability, revenue and forecasts.
- Offers a 30-day guided trial with no credit card required.
What to know first
- Tier 1 is limited to one facility, 10 user groups and 500 allocations per month.
- Online card and ACH payments through Stripe Connect are an add-on for monthly subscribers.
- Rental-generated setup, custodial and maintenance work stays in the customer's existing maintenance system.
Verdict
Choose Metro-Tec if you manage public spaces and need a way to accept rental requests, set rates, invoice renters and report on facility use. The free Renters pay plan has no monthly software fee, while paid tiers provide defined facility and allocation capacities. Consider how the payment add-on and the separate work-order system fit your operations.
Get started with Metro-Tec Rentals
- Visit the Metro-Tec Rentals website.
- Choose the Renters pay plan or a paid tier based on facilities, user groups and monthly allocations.
- Start the 30-day guided trial and attend the kickoff configuration session; no credit card is required.
- Set up a branded public schedule and rental requirements.
- Use the web app or install the progressive web app on iOS, Android or desktop.
What the free plan stops at
The free Renters pay plan has no monthly software fee, but a 4% Metro-Tec service fee plus payment processing at cost applies to paid bookings. Tier 1, the lowest priced paid plan, is limited to one facility, up to 10 user groups and up to 500 allocations per month.
Questions about Metro-Tec Rentals
Is there a free plan?
Yes. Renters pay costs 0.00 USD per free and has no monthly software fee. A 4% Metro-Tec service fee plus payment processing at cost applies to paid bookings.
What does Tier 1 cost?
Tier 1 costs 129.00 USD per month when billed annually. Monthly billing is also available.
How long is the trial?
Every plan starts with a 30-day guided trial that includes a kickoff configuration session. No credit card is required.
Which platforms does Metro-Tec support?
It is available on the web and as an installable progressive web app on iOS, Android and desktop.
Are online payments included?
Card and ACH payments and payouts through Stripe Connect are an optional add-on for monthly subscribers and are included in the renter-funded plan.
What are the Tier 1 capacity limits?
Tier 1 supports one facility, up to 10 user groups and up to 500 allocations per month, with unlimited admin and staff users.
Metro-Tec Rentals plans and pricing
All plansCompared on event venue management software
- Free plan
- Yes
- Paid from
- $129/mo
- Venue calendar
- Yes
- Space booking
- Yes
