Metro-Tec Rentals

Metro-Tec Rentals combines facility scheduling, rental requests, invoicing and reporting for public spaces. It is best suited to schools, cities and community operators managing multiple facilities or renter groups. Its flexible rates and detailed capacity-based plans are useful strengths, but the optional payment add-on and separate work-order system deserve attention.

Overview

Outside groups can view available times on a branded schedule without logging in, register and submit rental requests for staff approval. Administrators can require insurance and other documents, collect terms acceptance and registration answers, and review submissions by organization. This makes Metro-Tec a practical fit for organizations that need to screen renters before confirming use, rather than simply publish a calendar.

Rates can vary by facility, time, renter group, overhead allocation or special-event override, with changes scheduled by effective date. That flexibility can accommodate complex public-use policies, though it may be more than a small venue with simple rates needs. Bookings generate branded PDF or Excel invoices based on booked hours; staff can record external payments, void invoices and resend them.

Key features

Reporting covers utilization, underused hours, availability, revenue by group and facility, forecasts, audit history and row-level exports. These views can help operators assess both demand and facility use. Users can add an individual booking or a recurring series to Google Calendar.

Online card and ACH payments and payouts through Stripe Connect are optional for monthly subscribers and included in the renter-funded plan. The renter-funded plan applies a 4% Metro-Tec service fee to paid bookings, plus payment processing at cost. Teams should weigh that transaction-based model against paying a monthly software fee and adding payments separately.

Role-based access control, audit logs, daily automated backups, self-service restore and CSV/JSON data export support administrative oversight and portability. Customers retain ownership of their data; on cancellation, Metro-Tec provides a final snapshot and retains backups for 90 days before deletion.

One operational gap is that rental-generated setup, custodial and maintenance work remains in the customer’s existing maintenance system. Deeper work-order integration is on the roadmap, so organizations seeking one system for bookings and work orders should look elsewhere for now.

Pricing

Every plan begins with a 30-day guided trial, including a kickoff configuration session; no credit card is required. All plans include standard email support. Prices below are billed annually, with monthly billing also available for paid tiers.

Renters pay avoids a recurring software bill and has no stated fixed capacity, but its fee on paid bookings may be a poor fit where rental volume is high. Tier 1 is the entry point for a single facility with modest allocation volume; Tier 2 raises the facility and group limits, while Tier 3 adds substantial capacity plus priority support and onboarding assistance. Tier 4 removes the listed capacity ceilings and includes onboarding, making it the clearest fit for larger operators. All paid tiers retain unlimited admin and staff users, so the published constraints are facilities, groups and monthly allocations rather than staff seats.

Platforms

Metro-Tec is available on the web and as an installable progressive web app on iOS, Android and desktop. The combination supports access across office and mobile devices without requiring a native app install.

Who it's for

Metro-Tec suits schools, cities and community operators that need public-facing rental requests, renter compliance checks, configurable rates, invoicing and facility-use reporting. Its tier structure gives organizations a way to match facility and allocation capacity to scale. It is less compelling for a small venue with straightforward rates, or an operator that needs rental bookings to create and manage work orders in the same system.

Pros and cons

• Pros: Renters can request available times without logging in, while staff retain approval control and can require documents and terms acceptance.
• Pros: Rates can reflect facility, time, renter group and overhead, and invoices can be generated from booked hours.
• Pros: Reporting spans utilization, revenue, forecasts and audit history, with row-level exports for further analysis.
• Pros: Unlimited admin and staff users across paid tiers avoids a listed staff-seat ceiling.
• Cons: The free renter-funded plan charges a 4% service fee on paid bookings, on top of payment processing at cost.
• Cons: Facility, group and monthly allocation limits constrain the lower paid tiers.
• Cons: Rental-related setup, custodial and maintenance work must stay in a separate maintenance system.

Alternatives

For a broader comparison, browse Event Venue Management Software.

Joinways is worth considering for a venue that can work within its free plan’s one-venue, two-space and 10-inquiry monthly limits; inquiries beyond the cap arrive locked.

Velsa may suit teams that prefer a self-hosted Community Edition with the full product and community support, but no SLA.

VenueArc offers a free Starter plan for up to one facility, with core booking and calendar, event scheduling, basic reporting and email support.

VenueSprocket has a free plan capped at 10 leads/month, with a public inquiry form, basic lead dashboard, event calendar, customer records and email notifications.

GridX Events is another freemium option for venue operators.

Venuine is a paid alternative available on Android, iOS and web.

Events500 is a paid alternative available on web and through an API.

Facilitron FIT is priced separately based on district size and scope, which may suit districts seeking a separately scoped option.

Verdict

Choose Metro-Tec if you manage public spaces and need a way to accept rental requests, set rates, invoice renters and report on facility use. The free Renters pay plan has no monthly software fee, while paid tiers provide defined facility and allocation capacities. Consider how the payment add-on and the separate work-order system fit your operations.