Events500 is browser-based event venue management software for teams handling enquiries, bookings, documents, reporting, and customer communication. It is presented for UK venues hosting conferences, weddings, sports hospitality, meetings, and private events. The event diary displays venue activity by day, week, or month. Booking data can be used to create online proposals and contracts for customers to review and sign, while a drag-and-drop table planner supports guest names, menu choices, and dietary requirements. A customer portal shares venue-selected documents, seating plans, and files. Customers can pay invoices through the venue’s chosen payment provider, and online bookings can be embedded on a venue website or connected to Venue Directory’s Instant Book. Events500 includes more than 40 reports and configurable dashboard views. Listed integrations include accounting, payments, email, and venue systems such as QuickBooks, Xero, Sage Finance, Stripe, Microsoft 365, Rezlynx, and Artifax. Its REST API can read booking and event data, check room availability, and create bookings, events, and contacts. Pricing is available on request; the company says it configures systems, can convert existing booking data, and provides training and eLearning.
Who it is for
Events500 suits UK event venues, including conference, wedding, and mixed-use venues. Its tools are aimed at sales, operations, and finance teams managing venue activity.
What is good
- Diary displays events by day, week, or month.
- Customers can review and sign proposals and contracts online.
- Table planner supports guest names and dietary requirements.
- Includes more than 40 reports.
- REST API can check room availability.
What to know first
- Subscription price is available only on request.
- Product is presented for UK venues.
Verdict
Events500 brings booking, planning, customer documents, payments, and reporting together for venue teams. Prospective customers need to request pricing and a demo.
Get started with Events500
- Visit the Events500 website and request a demo.
- Arrange for the Events500 team to configure the database.
- Convert existing booking data if needed.
- Use the training and eLearning provided for staff.
Questions about Events500
What does Events500 cost?
Pricing is on request. The maker’s official pages direct prospective customers to request a demo.
Which platforms can I use?
Events500 is browser-based and described as accessible on any device. Its listed platforms are web and API.
Can customers sign contracts and pay invoices online?
Customers can review and sign contracts online. They can also pay invoices through the venue’s chosen payment provider.
What integrations are listed?
Listed integrations include QuickBooks, Xero, Sage Finance, Stripe, Worldpay, Global Payments, Microsoft 365, Azure SSO, Gmail, Rezlynx, Artifax, Venue Directory, WedPro, Venue Performance, Meetings Intelligence and Two Circles.
What can the API do?
Authorized integrations can read booking and event data, check room availability, and create bookings, events and contacts.
How is Events500 set up?
The maker says its team configures the database and can convert existing booking data. Training and eLearning are provided, including free training sessions for new staff.
Compared on event venue management software
- Venue calendar
- Yes
- Space booking
- Yes
- Proposal builder
- Yes
- Contract management
- Yes
- Event-day tools
- Yes
- Floor-plan tools
- Yes
