MatHub

MatHub is studio-management software for Pilates teachers and small studios running classes and client administration. It suits operators who need structured scheduling, onboarding, attendance and communications without built-in billing. Its strongest case is coordinated class management; studios that require public sign-up or payments inside the same system should choose another platform.

Overview

MatHub covers the operational loop from creating a class to recording attendance. It supports one-off sessions, fixed blocks and recurring weekly series, with class types such as Reformer, Mat, Barre and Clinical. That range fits teachers who mix regular timetables with short courses or specialist sessions.

Studios set capacity per class, while double-booking prevention and automatic waitlists protect limited spaces. Clients can release a booked place for a credit toward another eligible class, and block-plan clients can use catchups in another session. These rules are useful for managing attendance flexibility without manually reconciling every change.

Key features

Onboarding and communication

Studios invite clients by email to complete profiles, consent records and configurable health questionnaires. Importing names and email addresses provides a route for bringing an existing client list across, while the invitation model keeps registration under studio control.

Booking confirmations, class changes and broadcasts are sent automatically. MatHub records messages and surfaces delivery problems as tasks, giving staff a practical follow-up queue instead of leaving failed communication hidden.

Attendance, branding and data

Teachers mark attendance from a checklist that includes client photos, which can help identify people quickly at the door. Studio reporting covers class capacity and unused credits, supporting timetable and credit-policy decisions.

Each studio receives a branded booking address and can connect its own domain. Clients can add the booking site to a phone home screen like an app, offering a branded mobile entry point without a separate native application.

MatHub says health and profile data is encrypted, stored in UK/EU regions and separated by studio. Export and erasure workflows are provided. The studio remains the data controller, and MatHub states that its product is not medical, insurance or legal advice.

There are two material boundaries. Client billing takes place outside MatHub; built-in payments are described as a future roadmap item. Clients also cannot register publicly: studios invite them, and the service is not a client-discovery marketplace. That makes it a back-office and member-management tool rather than a way to attract new customers.

Pricing

MatHub uses custom pricing: studios must enquire for a quote. No published plan price, seat allowance, quota, trial term or renewal condition is provided, so prospective buyers should request those commercial terms before committing. The product includes class booking, attendance tracking and a client portal, but not membership billing, payment processing or instructor management.

Platforms

MatHub runs on the web. Its branded booking site can be added to a phone home screen, but the service is presented as a web platform rather than a separate mobile app.

Who it's for

Independent teachers can use the scheduling, invitations, health forms, credit rules and attendance checklist to run classes without assembling several separate tools. Small studios coordinating classes, clients and staff also benefit from capacity controls, waitlists, automated notices and reporting.

It is a poor fit for a studio that needs online checkout, recurring membership charges, payment processing, public self-registration or dedicated instructor-management functions. Those requirements would remain outside the system.

Pros and cons

Pros

• Flexible class structures: one-off, block and weekly-series scheduling handles mixed Pilates timetables.
• Useful capacity controls: per-class limits, double-booking prevention and automatic waitlists protect scarce spaces.
• Credit-aware attendance: releases and catchups provide defined alternatives when clients miss or change sessions.
• Operational onboarding: invitations, consent, configurable health questionnaires and contact import reduce manual intake.
• Branded client access: a custom domain and home-screen web experience keep booking under the studio brand.
• Data administration: export and erasure workflows support studios responsible for client records.

Cons

• No integrated payments: billing and payment processing must happen elsewhere.
• No public registration: every client is invited by the studio, so MatHub does not support marketplace-style discovery.
• Limited management scope: instructor management and membership billing are not included.
• Custom commercial terms: the price and applicable limits require a direct enquiry.

Alternatives

For a broader shortlist, see Pilates Studio Software.

Agon is the better choice if you want a free download with no subscription, account or activation and all modules included, across Android, iOS, macOS and Windows.

Choose WellnessLiving if you need Android, iOS and web access plus a free trial and integrated booking, client and staff apps; its Starter plan is $62 a month billed annually for one staff member.

easybook.studio suits a very small operation that can start free with 25 customers, one team member and unlimited cash-only bookings.

Pick Momence, Phorma or StudioFlow when you prefer a sales-led, tailored quote. Gymdesk is an option for gyms wanting a 75.00 USD-per-month plan for up to 50 members and a free trial. Hone is worth considering for a solo instructor: its Instructor plan is $14 a month with unlimited class plans.

Verdict

Choose MatHub if you are an independent Pilates teacher or small studio whose priority is disciplined scheduling, client onboarding, attendance and credit handling. Look elsewhere if integrated billing, public registration or instructor-management tools are essential, because those gaps sit at the centre of the product’s current limits.