Maintain CMMS

Overview

Maintain CMMS is a maintenance platform for coordinating work orders, assets and preventive schedules. It is best suited to growing teams in manufacturing and other asset-intensive operations. The key decision is whether Basic’s tight caps are enough to start, or whether your team needs paid-plan capacity and evidence tools.

Key features

Teams can create, prioritise, assign and track reactive and planned work orders through completion. Basic includes unlimited work orders, so a small operation can run the central job workflow without a work-order quota; its site and asset caps may still make it a short-lived fit as the register grows.

Assets are organised from site to component, with printable QR labels and maintenance history. Recurring preventive tasks show what is due next. Standard removes the asset and preventive-plan caps, making it the more practical choice when Basic’s single-site, 25-asset limit is too restrictive.

On Pro, inspections and completion evidence let teams record checklists, readings, photographs, notes and signatures. That is a meaningful step up for operations that need documented closeout; Basic and Standard do not include those listed capabilities. Pro also adds parts, suppliers and low-stock control, plus Flows, a planner and operational reports. Flows connect When, If and Then steps to automate routine follow-up, while reports and planning tools give teams more ways to coordinate ongoing maintenance.

The mobile web workspace provides assigned work, statuses, comments and time recording, with offline queuing for supported updates. Paid plans support Excel or CSV asset imports, up to 10,000 rows per upload and a 5 MB file-size limit. Enterprise adds advanced roles and audit history, Asset Signals and condition triggers, and multi-site and integration options; specific integrations are not named. API access is available.

The service uses HTTPS, salted PBKDF2-SHA-256 password hashes and server-side organisation and role checks. Workspace records are exportable, and uploaded files are held in private object storage behind authenticated, organisation-scoped routes. Attended support runs 09:00–17:00 UK time, Monday to Friday, excluding public holidays in England; response targets vary by priority and are not guaranteed resolution times.

Pricing

Basic: £0 per month, free forever. It covers 1 site, 25 assets, 25 parts, 2 active preventive maintenance plans, 2 inspections and unlimited work orders. It is a sensible small-team starting point, but the site, asset and plan limits narrow its use as maintenance operations expand.

Standard: £49 per month, plus VAT where applicable. It includes unlimited assets and preventive plans, Excel asset and parts imports, and no per-user or per-asset charges. Choose it when Basic’s capacity limits are the obstacle; it does not include Pro’s inspections and completion evidence, parts and supplier controls, Flows, planner or operational reports.

Pro: £99 per month, plus VAT where applicable. It includes everything in Standard as well as inspections and completion evidence, parts, suppliers and low-stock control, Flows, planner and operational reports. It fits teams that need documented closeout and broader operational controls, rather than only a larger asset register.

Enterprise: custom pricing, billed at a tailored monthly price. It includes everything in Pro, plus advanced roles, audit history, Asset Signals and condition triggers, and multi-site and integration options. It is the relevant tier for organisations needing those capabilities, but its custom price requires a separate pricing conversation.

Platforms

Maintain CMMS is available on web, Android and iOS. Its mobile workspace is web-based, with offline queuing for supported updates.

Who it's for

Growing maintenance teams that need work tracking, asset records and preventive schedules in one system are the clearest fit. Basic suits a tightly bounded single-site start; Standard suits teams growing beyond its caps; Pro is better for operations that need inspections, completion evidence, inventory controls and automation. Teams needing multi-site or integration options should consider Enterprise.

Pros and cons

• Pro: Unlimited work orders on the free plan let a small team start with core job tracking without a work-order quota.
• Pro: Pro combines inspection evidence, parts controls, automation and reports, giving teams that need more than job assignment a clear paid-tier step.
• Pro: Standard and Pro have no per-user or per-asset charges, which avoids those specific usage-based fees as the team or register grows.
• Con: Basic is limited to one site, 25 assets, 25 parts, two active preventive plans and two inspections, so it is not a broad-scale free tier.
• Con: Inspections and completion evidence start at Pro, leaving teams that need documented work closeout with the £99-per-month tier.
• Con: Multi-site and integration options sit in custom-priced Enterprise, and the named integration choices are not given.

Alternatives

For a free, self-hosted option spanning facility management, logistics and economic management, consider openMAINT; its listed Self-Service plan is free, and it supports a broad range of platforms including Linux, Windows and self-hosting.

Fiix is worth considering if its free plan’s 25 active preventive maintenance plans, unlimited service requests, work orders, downtime tracking, asset management and mobile access suit your needs.

Atlas CMMS may suit readers seeking an open-source CMMS, with Android, iOS, web, API and self-hosted platform options.

MaintainX is another freemium alternative; its Basic plan is listed at $0 per user/month and includes unlimited work orders, procedures and requester users.

FacilitatorIQ is a web-based alternative with a free Facility Platform plan and no software subscription or platform fee.

EMS Academic Scheduling is a paid alternative with pricing available by demo or sales contact.

Infor Public Sector is a paid alternative whose price requires contacting Infor.

iWorQ charges an annual fee based on population size rather than user count, with unlimited users and support, training and updates included.

Compare the wider Work Order Management Software and CMMS Software categories if you want to weigh more options.

Verdict

Maintain CMMS is a strong fit for a growing maintenance team that wants work orders, asset records and preventive schedules together, with a credible path from a free, small-scale start to richer evidence and automation on Pro. Choose it if those workflows match your operation and the paid tiers fit your budget; look elsewhere if you need broad capacity on a free plan or require multi-site and integrations without a custom-priced Enterprise tier.