KoNote is a free, web-based participant outcome management system for nonprofits. Each organization operates its own instance on its infrastructure or local network, so the organization is responsible for configuring and securing that environment. The system provides encrypted client records, custom intake fields, program enrollment tracking, and role-based client search. Teams can set targets and goals, attach measurable metrics, follow revisions, and reuse plan templates. Notes may be quick or structured with templates; they can record metrics and be backdated with audit trails. KoNote supports SMS through Twilio and email through SMTP, with consent tracking, and calendar subscriptions through iCal feeds. Authentication can use Azure AD single sign-on or local Argon2 authentication. Security measures include field-level personal information encryption, a separate immutable audit database, role-based access, and configurable session timeouts. Optional AI can help suggest goals, metrics, note structures, and outcome narratives, with personal information scrubbed before data leaves the server. The software is MIT-licensed, and participant portals, forms, surveys, and reporting dashboards are listed as available.
Who it is for
KoNote suits nonprofits that need to track participant records, program enrollment, goals, and outcomes. It is for organizations prepared to host and secure their own instance.
What is good
- Custom intake fields and program enrollment tracking.
- Tracks goals, metrics, and revisions over time.
- Supports structured notes with audit trails.
- Offers SMS and email messaging with consent tracking.
- MIT-licensed and free to run.
What to know first
- Each organization must run its own instance.
- Organizations configure and secure their own infrastructure.
- Mobile access is not available.
Verdict
KoNote offers outcome tracking and participant record tools in a self-hosted system. It may suit nonprofits that can manage their own deployment and want control over templates, notes, and reporting.
KoNote plans and pricing
All plansCompared on nonprofit program management software
- Free plan
- Yes
- Outcome tracking
- Yes
- Participant portal
- Yes
- Forms and surveys
- Yes
- Reporting dashboards
- Yes
- Mobile access
- none
