Freedom251 › Student Attendance Software
GatePass
What GatePass is
GatePass is a school gate attendance and parent notification system from Kampala, Uganda. It records student entry through QR scans, confirms the scan, writes an attendance record, and notifies a parent in under two seconds. Scanning continues when the network is unavailable; scan times are retained and parent notifications wait until reconnection. The system also covers registers, absence and tardy tracking, emergency roll-call, trips, boarding, visitor management, and fees. Visitors can book ahead, check in with a QR code, notify their host, and receive a digital visit pass. Parents, staff, gatekeepers, and visitors use the same app, while administrators and headteachers manage the school in a web dashboard. GatePass says schools can begin with an existing phone and printed QR cards, without a server or special hardware. Plans include unlimited scans, QR ID cards, reports, visitor management, audit trails, API access, and priority support. A free trial covers one full term; paid plans start at 150,000 UGX per term for 0–499 students.
Who it suits
GatePass suits schools needing QR attendance, family notifications, visitor handling, and emergency or trip registers. It is also aimed at schools wanting phone-based setup without dedicated server hardware.
What it does well
- Entry scans record attendance in under two seconds
- Scanning queues notifications during network outages
- Visitor check-in includes QR passes and host alerts
- All plans include API access and audit trails
- Free trial covers one full term
What to know first
- No free plan after the trial
- iOS and Android versions are listed as coming soon
- Paid plans start at 150,000 UGX per term
Limits
The free trial lasts one full term. Paid plans are tiered by student count, beginning with 0–499 students at 150,000 UGX per term and rising for larger enrolments.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free trial | One full term at zero cost; no credit card or commitment. · Complete feature set · all schools globally | Free |
| Gate | UGX 150,000 / term · 0–499 students | 150,000 UGX, paid once |
| Watch | UGX 300,000 / term · 500–999 students | 300,000 UGX, paid once |
| Guard | UGX 450,000 / term · 1,000–1,499 students | 450,000 UGX, paid once |
| Shield | UGX 600,000 / term · 1,500–1,999 students | 600,000 UGX, paid once |
| Sentinel | UGX 750,000 / term · 2,000–2,499 students | 750,000 UGX, paid once |
| Citadel | UGX 900,000 / term · 2,500+ students | 900,000 UGX, paid once |
As gatepasshq.com lists them, read 3 Oct 2026. The maker's own page has the final word.
Getting started
- Open the GatePass website
- Start the free trial for one full term
- Use an existing phone and print QR cards
- Set up school users for parents, staff, gatekeepers and visitors
- Have administrators manage operations from the web dashboard
- Choose a paid term plan based on student count
Verdict
GatePass combines gate scanning, attendance records, parent alerts, and visitor workflows in one school system. Its offline scanning and phone-based setup may help schools with unreliable connectivity or limited hardware.
Questions
Is there a free plan?
GatePass offers a free trial covering one full term at 0.00 USD, with no credit card or commitment.
How much do paid plans cost?
Paid term plans start at 150,000 UGX for 0–499 students. Higher tiers cover larger student counts.
Which platforms are available?
GatePass supports web, Android and iOS. The download page says the App Store and Google Play versions are coming soon.
What happens when the network goes down?
Scanning continues, scan times are retained and parent notifications queue until the connection returns.
Does GatePass provide an API?
Yes. API access is included in all plans for integrations.
What equipment does a school need?
GatePass says schools can use a phone they already own and printed QR cards, without a server or special hardware.
Facts from GatePass's own pages
- Access
- The same app serves parents, staff, gatekeepers, and visitors, while admins and headteachers manage the school through a web dashboard. · gatepasshq.com, 3 Oct 2026
- API
- The terms define the service as including associated APIs, but no public API reference or SDK is identified on the cited pages. · gatepasshq.com, 15 Oct 2026
- Attendance
- Gate scans populate registers and provide daily, class, term and individual attendance reports. · gatepasshq.com, 15 Oct 2026
- Availability limit
- The terms target 99.5% monthly uptime and explicitly say uninterrupted service is not guaranteed. · gatepasshq.com, 15 Oct 2026
- Boarding
- Boarding workflows record sign-outs, collection reasons and nightly presence counts. · gatepasshq.com, 15 Oct 2026
- Data retention
- The policy says attendance records are intended to be kept for an active subscription plus three years, while automated enforcement of retention periods is still being built. · gatepasshq.com, 3 Oct 2026
- Data use
- GatePass says it does not sell data or use it for advertising. · gatepasshq.com, 3 Oct 2026
- Emergency roll-call
- Emergency roll-call starts from people recorded on site, including pupils, staff and visitors. · gatepasshq.com, 15 Oct 2026
- Fees
- The parent view includes balances, payment information and reminders for families with amounts due. · gatepasshq.com, 15 Oct 2026
- Founded year
- No founded year is stated on the official pages reviewed. · gatepasshq.com, 15 Oct 2026
- Gate scan
- A student scan confirms entry, notifies the parent, and writes an attendance record in under two seconds. · gatepasshq.com, 3 Oct 2026
- Gate scanning
- The gate app confirms a scan, shows the student's name, class and photo, and records entry in under two seconds. · gatepasshq.com, 15 Oct 2026
- Headquarters
- Kampala, Uganda · gatepasshq.com, 28 Sept 2026
- Import
- Student lists can be imported from spreadsheets, with rejected rows returned with reasons for correction. · gatepasshq.com, 15 Oct 2026
- Incidents
- Incidents are restricted by staff role and kept against the relevant child or staff record. · gatepasshq.com, 15 Oct 2026
- Included features
- All plans include unlimited gate scans, QR ID cards, reports, visitor management, audit trail, API access, and priority support, with no feature paywalls. · gatepasshq.com, 3 Oct 2026
- Independent-directory classification
- That Crunchbase profile classifies its GatePass entry under communities, facility management, GovTech, internet, property management and real estate. · crunchbase.com, 15 Oct 2026
- Independent-directory founder
- The separate gatepass.io Crunchbase entry names Muyideen Dosumu as founder. · crunchbase.com, 15 Oct 2026
- Independent-directory funding
- The opened Crunchbase profile does not expose a reliable funding total for the school product and shows obfuscated funding-event fields. · crunchbase.com, 15 Oct 2026
- Independent-directory headquarters
- Crunchbase places its separate gatepass.io GatePass entry in Lagos, Nigeria, which conflicts with the school product's Kampala address. · crunchbase.com, 15 Oct 2026
- Independent-directory identity warning
- Crunchbase's GatePass profile describes a different community-management company linked to gatepass.io in Lagos, Nigeria, rather than the school product at gatepasshq.com. · crunchbase.com, 15 Oct 2026
- Independent-directory size
- The separate gatepass.io Crunchbase entry reports a 1–10 employee range. · crunchbase.com, 15 Oct 2026
- Independent-directory status
- The separate gatepass.io Crunchbase entry reports active operating status and a for-profit company type. · crunchbase.com, 15 Oct 2026
- Integrations
- The pricing page includes API access for integrations but does not name specific integrations. · gatepasshq.com, 3 Oct 2026
Where GatePass stands on Freedom251
- Student Attendance Software#12 of 27