Farm-Ledger

Overview

Farm-Ledger brings farm accounts together with records for fields, equipment, and production. It is a particularly strong fit for operators who need Schedule F-oriented records and want to enter them from a phone, including offline; the trade-off is missing bank feeds and payroll.

Its cash-basis accounting keeps receivables and payables separate, and users can export records as CSV or PDF while retaining ownership of their data. That combination makes it useful for organizing farm operations and tax-preparation records, rather than a complete replacement for every financial workflow.

For a wider category comparison, see Farm Accounting Software.

Key features

Farm accounting and tax records

Expenses can be tagged to IRS Schedule F categories, with a one-click year-end summary. Farm-Ledger also exports Schedule F, 4562, 4835, and 943 summaries to CSV or PDF. These are practical handoff records for tax work; the product's stated capabilities do not make it a substitute for preparing or filing a return.

Cash-basis recording is the default, while accounts receivable and payable are tracked separately. This gives operators a way to keep tabs on amounts owed without changing the default accounting basis, but the absence of bank feeds means financial information is not synced from bank accounts.

Fields, equipment, and production

Field records cover acres, crops, yields, rotations, and chemical application logs. Equipment records include service hours, maintenance costs, and capital asset depreciation. Hay cuttings, grain movements and bushels, and livestock head counts, sales, and feeding are also tracked. Farms seeking one place for these operating records alongside accounts will benefit from the breadth; payroll users will need another solution.

Compliance and mobile access

Pesticide tools cover REI and PHI windows, applicator licenses, and 50-state overlays, giving farms a way to organize these records across different state contexts. Mobile-first entry works offline, and the app installs as a PWA on iPhone and Android. That makes it more practical for recording work away from a desktop, although the product is also available on the web.

Pricing

The free Starter plan costs nothing and is aimed at solo operators. It gives an individual a no-cost way to begin, but it is not positioned for teams. Farm costs $25 a month and is aimed at a full farm; Enterprise costs $99 a month and is intended for multi-user teams. Annual plans include a 20% discount on the paid plans.

The plan descriptions do not give seat counts or usage quotas, so team size and limits should be confirmed before choosing a paid tier. Farm-Ledger is freemium, with paid plans from $25/mo; payroll and bank feeds remain unavailable in the comparison regardless of plan.

Platforms

Farm-Ledger is available on web, Android, and iOS. Its offline phone entry and PWA installation on both major mobile platforms are useful for farm work beyond a reliable internet connection, while CSV and PDF exports provide portable records.

Who it's for

Solo operators can start with Starter, while farms needing a fuller operating and accounting record set may find Farm appropriate. Enterprise is the stated fit for multi-user teams. Farm-Ledger is less suitable for anyone who depends on automatic bank syncing or payroll within the same software.

Pros and cons

• Pro: Schedule F tagging and year-end summaries, plus exports for several tax forms, help organize tax-oriented records.
• Pro: Field, equipment, hay, grain, and livestock tracking bring varied farm operations into the same recordkeeping system.
• Pro: Offline mobile entry and PWA installation support recording from a phone in the field.
• Con: No bank feeds means users must manage bank transaction syncing outside the product.
• Con: Payroll is unavailable, so farms needing payroll functionality must look elsewhere.

Alternatives

CropBook is a free alternative with a free plan and web and iOS support; consider it if those platform and pricing characteristics better match your needs.

AgriERP offers a standalone farm operations application for smaller growers, with platform, operation size, and modules affecting pricing. Its listed platform range includes Android, iOS, web, Windows, API, and self-hosting; consider it if that range or standalone operations focus suits you better.

Farmcont is a paid option for web and Android. Farmplan Business Manager is a paid Windows option. Lucro Rural and TELUS Farm Accounting are paid web options. The Farmer’s Office is a paid Windows option.

Traction Ag is a paid alternative with a free trial and a Basic plan at $95 a month, billed $95 / month. Its Basic plan includes multiple entities in one subscription, bank and credit card sync, cash-based accounting reports, Schedule F and 1099s, and Pay. Choose it instead if those listed capabilities, particularly bank syncing, matter more than Farm-Ledger's lower paid entry price or its free Starter plan.

Verdict

Farm-Ledger is a sensible choice for solo operators and farms that want operational records, cash-basis accounts, tax-oriented summaries, and offline mobile entry together. Its central strength is the range of farm and tax records it can bring into one workflow. Look elsewhere if bank feeds or payroll are essential; those omissions limit how much of a farm's financial administration it can cover.