CropBook

CropBook turns photographed receipts and grain tickets into farm bookkeeping records, with automatic CRA classification and exports for growers or accountants. It is most useful to grain operations in Alberta and Saskatchewan that want a focused, no-subscription recordkeeping tool. Its scope stops before tax filing, so users still need to submit returns themselves or through an accountant.

Overview

CropBook combines receipt capture, expense tracking and farm tax-record exports in a single workflow. Automatic matching to supported CRA T2042 box codes can cut down on sorting, while manual review and override give users a way to correct classifications. The trade-off is a specific bookkeeping tool rather than a tax-return service.

Key features

Receipt capture and classification

From photographed receipts and grain tickets, CropBook extracts the vendor, amount, date and GST. It then matches transactions to supported T2042 codes. That farm-specific structure is useful for organizing records, but users should review the results and can override them when needed.

Ledger and exports

The ledger brings income, expenses and net position together, with filters for year, category and date range. Farm books export to XLSX, CSV or QBO, and receipt images can be downloaded in a ZIP organized by box code. QuickBooks Online-compatible exports give accountants a handoff into their existing workflow; CropBook does not send a return to CRA.

Privacy, retention and support

Farm records and receipt images are stored in Supabase’s ca-central-1 region in Montréal, with backups remaining in Canada. CropBook’s privacy policy says traffic is encrypted with TLS, passwords are not stored in plaintext, and data is not sold or used for advertising. Named subprocessors are Supabase for database, authentication and image storage; Google Gemini for receipt parsing; Sentry for anonymized telemetry; and Vercel for hosting.

Data is retained while an account is active. After account deletion, CropBook says it permanently deletes personal data, farm records, receipt images and transactions within 30 days. Email support promises a response within two business days in Alberta time.

Pricing

The Free plan costs nothing, with no credit card and no subscription. It includes farm reports and tax-ready records, making it a direct fit for farmers who need core recordkeeping and exports without a recurring bill. There is no paid tier described to add capacity or features, so farms seeking a broader or more configurable accounting package may need another product.

Platforms

CropBook supports web and mobile, and the maker links to an iPhone app. Google Play is coming soon, so Android users cannot currently rely on a published app; web access remains the stated platform option.

Who it's for

CropBook is designed for grain farms in Alberta and Saskatchewan, including canola, wheat, barley, pea and mixed operations. It suits growers who need receipt capture, expense tracking and accountant-ready records. It is less suited to anyone looking for software that files a CRA return or for operations outside its stated regional and grain-farm focus.

Pros and cons

• Pros: Receipt and grain-ticket parsing extracts four useful fields, while T2042 matching and manual overrides support farm-specific record sorting.
• Pros: XLSX, CSV and QBO exports plus coded receipt-image bundles give farmers and accountants several ways to work with the records.
• Pros: The Free plan has no credit card or subscription and includes farm reports and tax-ready records.
• Cons: CropBook prepares records but does not file returns, leaving that final step to the user or accountant.
• Cons: Android app availability is still pending, limiting mobile choice for Android users.

Alternatives

Farm Accounting Software is a broader directory starting point for readers comparing farm accounting options.

Farm-Ledger is worth considering if Android access or a paid plan for a full farm matters: its free Starter plan targets solo operators, with Farm at $25 a month and Enterprise at $99 a month.

Figured is a web-based paid option with a free trial for readers who want to assess a different farm financial product before committing.

AgriERP may suit smaller growers seeking a standalone farm operations application, with pricing dependent on platform, operation size and modules.

Agraas is another paid option with a free plan and Android, iOS and web platforms.

Lucro Rural may be a fit for accounting offices serving producers; its Enterprise and Ultra plans are priced at 1.25 BRL a month and 1.80 BRL a month respectively.

Farmcont is a paid alternative for readers who prefer to request a free demonstration.

TELUS Farm Accounting is another paid, web-based alternative.

The Farmer’s Office offers customized software packages for Windows, with pricing tailored to needs and budget through a consultation.

Verdict

CropBook is a strong fit for Alberta and Saskatchewan grain farms that need a no-subscription route from receipts to organized, accountant-ready records. Its focused T2042 workflow and varied exports are the main reasons to choose it. Look elsewhere if you need return filing, Android mobile access now, or a broader farm accounting package.