Freedom251 › Restaurant Expense Management Software

ExpenseIn

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What ExpenseIn is

ExpenseIn combines expense creation, approval, payment, and reporting in one system. Employees can submit purchase, mileage, and time expenses; the mobile app scans receipts and extracts key details. Approval features include automated policy rules, multi-stage reviews, email alerts, and escalation. Expense cards use a shared company balance, support spend controls, and automatically capture transactions as expenses. The mobile app uses Google Maps to calculate mileage distance and reimbursement. Integrations listed include AccountsIQ, Xero, Sage products, QuickBooks Online, NetSuite, and Microsoft Business Central. The service also offers a REST API and SFTP file delivery, with developer documentation and specialist support. ExpenseIn is available on web, Windows, iOS, Android, and through an API. The company says it supports optional enforced two-step authentication, encrypts traffic, stores passwords using a one-way cryptographic hash, and processes and stores data in the UK with AWS. Pricing is on request; there is no free plan or free trial. ExpenseIn says its ExpenseIn Card is available to businesses based in the UK and Ireland.

Who it suits

ExpenseIn suits organizations managing purchase, mileage, or time expenses with multi-stage approval needs. Its tools and integrations may also fit finance teams seeking expense cards, mileage calculations, or API and file-based connections.

What it does well

Mobile app scans receipts and extracts key details.
Supports automated policy rules and approval escalation.
Expense cards include spend controls.
Integrates with accounting and finance products.
Provides REST API and SFTP file delivery.

What to know first

Pricing is available on request.
No free plan or free trial.
ExpenseIn Card availability is limited to UK and Ireland businesses.

Limits

There is no free plan or free trial. Prices for Core, Advanced, and Complete are available on request. ExpenseIn Card is currently available to businesses based in the UK and Ireland.

Plans

Plan	Billed and limits	Price
Core	Unlimited expense cards · Mobile app · Receipt scanning · Advanced policies and approvals · Finance, HR and travel integrations · MFA · Mileage recording	On request
Advanced	Everything in Core · 0.50% Cashback · SSO · Multi-entity · Custom fields · Project coding · Corporate card data feeds · Enhanced reporting requirements	On request
Complete	Everything in Advanced · 0.75% Cashback · Carbon reporting · Receipt verification · Vehicle duty of care · REST API · File delivery	On request

As expensein.com lists them, read 7 Oct 2026. The maker's own page has the final word.

Getting started

Visit https://www.expensein.com/ to request pricing.
Choose among Core, Advanced, and Complete according to the listed plan features.
Use the web, Windows, iOS, or Android platform, or connect through the API.
Set up expense policies and approval stages for your organization.
Use the listed integrations, REST API, or SFTP file delivery where relevant.

Verdict

ExpenseIn covers expense submission through payment and reporting, with receipt capture, approvals, cards, and integrations. Buyers should note that pricing is on request and there is no free plan or trial.

Questions

How much does ExpenseIn cost?

Pricing is on request. The Core, Advanced, and Complete plans have no listed prices.

Is there a free plan or free trial?

No. ExpenseIn has neither a free plan nor a free trial.

Which platforms does ExpenseIn support?

It is available on Android, iOS, web, and Windows, and it offers an API.

Which integrations are listed?

ExpenseIn lists AccountsIQ, Xero, Sage products, QuickBooks Online, NetSuite, and Microsoft Business Central. It also offers a REST API and SFTP file delivery.

Who makes ExpenseIn?

ExpenseIn is the trading name of Mobile Dynamics Ltd. The company says it was founded in 2015 and acquired by AccountsIQ in January 2025.

Where can businesses use ExpenseIn Card?

ExpenseIn says its ExpenseIn Card is currently available to businesses based in the UK and Ireland.

Facts from ExpenseIn's own pages

API and file delivery: ExpenseIn offers a REST API and SFTP file delivery, with developer documentation and support from API and SFTP experts. · expensein.com, 7 Oct 2026
Approvals and policies: The platform supports automated policy rules, multi-stage approvals, email alerts and approval escalation. · expensein.com, 7 Oct 2026
Card availability: ExpenseIn says its ExpenseIn Card is currently available to businesses based in the UK and Ireland. · expensein.com, 7 Oct 2026
Company: ExpenseIn is the trading name of Mobile Dynamics Ltd, which the company says was founded in 2015 and acquired by AccountsIQ in January 2025. · expensein.com, 7 Oct 2026
Compliance and hosting: ExpenseIn says it is GDPR compliant, stores and processes data in the UK with AWS, and holds WCS certifications for ISO 9001 and ISO 27001. · expensein.com, 7 Oct 2026
Expense capture: Users can submit purchase, mileage and time expenses, and the mobile app scans receipts and extracts key details. · expensein.com, 7 Oct 2026
Expense cards: Expense cards use a shared company balance, support spend controls and automatically capture transactions as expenses. · expensein.com, 7 Oct 2026
Expense management: ExpenseIn combines expense creation, approval, payment and reporting in one system. · expensein.com, 7 Oct 2026
Founded: 2015 · expensein.com, 28 Sept 2026
Headquarters: London, United Kingdom · expensein.com, 28 Sept 2026
Integrations: Listed integrations include AccountsIQ, Xero, Sage products, QuickBooks Online, NetSuite and Microsoft Business Central. · expensein.com, 7 Oct 2026
Mileage: The mobile app uses Google Maps to calculate mileage distance and reimbursement. · expensein.com, 7 Oct 2026
Security: ExpenseIn states that it supports optional enforced two-step authentication, encrypts traffic, and stores passwords using a one-way cryptographic hash. · expensein.com, 7 Oct 2026
Support: Core includes email, chat and phone support, and ExpenseIn describes its support team as UK-based. · expensein.com, 7 Oct 2026
Target users: ExpenseIn presents its product for employees, managers, finance teams and volunteers, including organizations managing one-off expenses. · expensein.com, 7 Oct 2026
Uptime: ExpenseIn states that its uptime exceeds 99.99%. · expensein.com, 7 Oct 2026

Where ExpenseIn stands on Freedom251

Restaurant Expense Management Software#8 of 30
Expense Reimbursement Software#19 of 36