Freedom251 › Gym Waiver Software
ClubEasy
What ClubEasy is
ClubEasy is gym management software for martial arts schools, covering membership management, class scheduling, attendance, grading, billing integrations, and member communications. Clubs can configure separate grading ladders for disciplines, including rank order, time in grade, age limits, and syllabus settings. The software serves clubs teaching Brazilian jiu-jitsu, judo, karate, taekwondo, Muay Thai, boxing, MMA, and wrestling. Members can use a phone portal to check belt progress and training history, book classes, join waitlists, and check in by QR code without downloading an app-store app. Clubs connect their own Stripe, Square, GoCardless, or Pin Payments accounts; ClubEasy says payments go directly to the club without a percentage fee. Accounting sync with Xero, QuickBooks, and MYOB is listed on Ultimate. Member lists can be imported from Gymdesk, Kicksite, Mindbody, or CSV. Plans start at $79/mo, with a 14-day trial. Grading readiness and grading-day tools currently run on the BJJ ladder; tools for judo, karate, and taekwondo are described as upcoming.
Who it suits
ClubEasy is aimed at martial arts clubs that manage memberships, classes, attendance, grading, and member communications. It supports clubs teaching multiple listed disciplines and offers Android, iOS, and web access.
What it does well
- Members can book classes and join waitlists by phone.
- Supports member imports from CSV and named services.
- Payments go directly to clubs without a percentage fee.
- Separate grading ladders can be configured by discipline.
- Available on Android, iOS, and web.
What to know first
- No free plan is listed.
- BJJ is the only ladder with current grading-day tools.
- Judo, karate, and taekwondo grading-day tools are upcoming.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Pro | $129/mo · Starter features · SMS notifications · advanced reports · AI re-engagement | $129 a month |
| Elite | $189/mo · Pro features · AI promotion advisor · AI class planner · family memberships · multi-location management | $189 a month |
| Ultimate | $249/mo · Elite features · accounting integrations · branded portal subdomain · priority support | $249 a month |
| Starter | $79/mo · Website builder · member portal · self-service trial · shop/ecommerce | $79 a month |
As clubeasy.app lists them, read 7 Oct 2026. The maker's own page has the final word.
Verdict
ClubEasy brings club administration, member access, imports, and grading configuration together for martial arts schools. Its grading-day tooling is currently limited to the BJJ ladder, and plans start at $79/mo.
Facts from ClubEasy's own pages
- Accounting integrations
- ClubEasy lists one-click accounting sync with Xero, QuickBooks, and MYOB. · clubeasy.app, 7 Oct 2026
- AI
- The AI features include member re-engagement suggestions, promotion-readiness advice, and class planning; the full coaching suite is listed for Elite and Ultimate. · clubeasy.app, 7 Oct 2026
- Data retention
- The terms say gym data is available for export on request for 30 days after account closure, after which it is deleted. · clubeasy.app, 7 Oct 2026
- Grading
- Clubs can configure separate grading ladders by discipline, with rank order, time in grade, age limits, and syllabus settings. · clubeasy.app, 7 Oct 2026
- Grading limit
- Readiness and grading-day tools currently run on the BJJ ladder; grading-day tooling for judo, karate, and taekwondo is described as upcoming. · clubeasy.app, 7 Oct 2026
- Headquarters
- Queensland, Australia · clubeasy.app, 28 Sept 2026
- Imports
- The site says clubs can import member lists from Gymdesk, Kicksite, or Mindbody, and can also import members from CSV. · clubeasy.app, 7 Oct 2026
- Member portal
- Members can view belt progress and training history, book classes, join waitlists, and check in by QR code from their phone; the portal does not require an app store download. · clubeasy.app, 7 Oct 2026
- Payments
- Clubs connect their own Stripe, Square, GoCardless, or Pin Payments account, and ClubEasy says member payments go directly to the club without a percentage fee. · clubeasy.app, 7 Oct 2026
- Privacy
- The data processing agreement says member data is stored in Australia, is not sold or used for advertising, and is not used to train AI models when sent to the AI provider. · clubeasy.app, 7 Oct 2026
- Purpose
- ClubEasy provides gym management software for martial arts schools, including membership management, class scheduling, attendance, belt and grading tracking, billing integrations, and member communications. · clubeasy.app, 7 Oct 2026
- Security
- The data processing agreement says connections use TLS, stored credentials and payment-provider keys use AES-256-GCM encryption at rest, and databases are accessible only from application servers. · clubeasy.app, 7 Oct 2026
- Support
- The Ultimate plan lists priority support, and the terms provide a support email address. · clubeasy.app, 7 Oct 2026
- Who it serves
- The product is built for martial arts clubs teaching multiple disciplines, including Brazilian jiu-jitsu, judo, karate, taekwondo, Muay Thai, boxing, MMA, and wrestling. · clubeasy.app, 7 Oct 2026
Where ClubEasy stands on Freedom251
- Gym Waiver Software#15 of 38