Clinicminds
What Clinicminds is
Clinicminds is a cloud-based patient management and EMR/EHR application for medical spas and cosmetic clinics. It brings scheduling, patient records, treatment plans, digital forms, inventory tracking, and payment processing together for private cosmetic and aesthetic clinics. Clinics can offer online scheduling, send automated email and SMS confirmations and reminders, and manage multiple locations. Patient records can contain consultation notes, medical history, consent forms, drawings, photos, and invoices. Quinn AI can transcribe and structure consultation details in patient records, including information from consultations in multiple languages.
The platform supports online payments and deposits through Stripe, including no-show fees. Listed integrations include Mailchimp, Stripe, Zapier, Google Analytics, Google Tag Manager, Meta/Facebook tracking, Sylton, and Labplusarts. Clinicminds says it complies with HIPAA, GDPR, and PIPEDA, encrypts data in transit using 2048-bit SSL connections, and stores data on AWS servers. Its infrastructure components are mirrored at two locations, and its servers are ISO27001 certified. It is available on iOS, macOS, web, and Windows. The paid subscription starts at €160 a month, with pricing depending on clinic locations and practitioners; a free trial is available after a live demo.
Who it suits
Clinicminds suits private cosmetic and aesthetic clinics that need patient records and scheduling in one application, including medical spas, surgical clinics, and laser clinics. Its multiple-location support and records for consultations, treatments, and payments may fit clinics operating across several locations.
What it does well
- Online scheduling with automated email and SMS reminders
- Records can include forms, photos, drawings, and invoices
- Quinn AI structures consultation details in multiple languages
- Supports multiple clinic locations
- Free full data export when ending a subscription
- In-app chat, online meetings, and screen sharing for support
What to know first
- There is no free plan
- Subscription starts at €160 a month
- Price varies with clinic locations and practitioners
- QMS, SMS, Stripe fees, and API access may cost extra
Limits
QMS, SMS, Stripe transaction fees, and API access may cost extra. Support staff are free.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Listed starting price | Per user · Independent directory listing; no plan details supplied | €149 a month |
| Clinicminds subscription | Starting from € 160 a month; monthly or yearly subscriptions, with a 10% discount on yearly subscriptions. · Price depends on clinic locations and practitioners · Support staff are free · QMS, SMS, Stripe transaction fees, and API access may cost extra | €160 a month |
| Starting subscription | Monthly or yearly; yearly billing receives 10% discount · Price varies by clinic locations and schedulable practitioners · support staff free | €160 a month |
As clinicminds.com lists them, read 14 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Clinicminds website
- Arrange a live demo
- Use the available free trial after the demo
- Choose a monthly or yearly subscription based on clinic locations and practitioners
- Access the application on iOS, macOS, web, or Windows
Verdict
Choose Clinicminds if a private aesthetic clinic needs scheduling, patient records, payment processing, and multi-location support in one system. The free trial follows a live demo, and the paid subscription starts at €160 a month. Clinics should account for possible extra charges for QMS, SMS, Stripe transaction fees, and API access.
Questions
How much does Clinicminds cost?
The Clinicminds subscription is listed at €160 a month, starting from € 160 a month. Monthly and yearly subscriptions are available, with a 10% discount on yearly subscriptions; pricing depends on clinic locations and practitioners.
Is there a free plan or trial?
There is no free plan. A free trial is available after a live demo.
Which platforms does Clinicminds support?
Clinicminds is available on iOS, macOS, web, and Windows.
What integrations are listed?
Integrations include Mailchimp, Stripe, Zapier, Google Analytics, Google Tag Manager, Meta/Facebook tracking, Sylton, and Labplusarts.
Does Clinicminds support HIPAA?
Yes. Clinicminds states that it complies with HIPAA, GDPR, and PIPEDA.
Can customers export their data?
Customers can request a free full export of their data when terminating a subscription.
Facts from Clinicminds's own pages
- AI
- Quinn AI can transcribe and structure consultation details into patient records and supports consultations in multiple languages. · clinicminds.com, 29 Sept 2026
- Analytics API
- The paid Analytics API exposes existing in-app reports through REST-like HTTP GET requests, CSV or JSON responses and an OpenAPI specification; it is intended for periodic rather than real-time retrieval. · help.clinicminds.com, 14 Oct 2026
- Audience
- The maker describes Clinicminds as software developed for private cosmetic and aesthetic clinics, including medical spas, surgical clinics, and laser clinics. · clinicminds.com, 29 Sept 2026
- Company
- Clinicminds describes itself as a Dutch software development company specializing in applications for private healthcare and cosmetic clinics. · clinicminds.com, 29 Sept 2026
- Company profile
- LinkedIn describes Clinicminds as a privately held Amsterdam software company founded in 2012 with 11–50 employees. · linkedin.com, 14 Oct 2026
- Data export
- Customers can request a free full export of their data when terminating a subscription. · clinicminds.com, 29 Sept 2026
- Data ownership
- The vendor says customer data remains theirs, backups are automated and redundant, and a complete export can be requested free when the subscription ends. · clinicminds.com, 14 Oct 2026
- Documentation
- The Help Center contains dedicated collections for setup, patients, scheduling, medical records, administration, integrations, messaging, QMS and release updates, totaling hundreds of articles. · help.clinicminds.com, 14 Oct 2026
- Free trial terms
- A free trial is offered after a live product demonstration, but the public pricing page does not state its duration. · clinicminds.com, 14 Oct 2026
- Gift cards
- Gift cards can be sold online or in-clinic, branded, assigned unique codes and tracked automatically on redemption. · clinicminds.com, 14 Oct 2026
- Headquarters
- Amsterdam, Netherlands · clinicminds.com, 28 Sept 2026
- Infrastructure
- The maker says infrastructure components are mirrored at two locations and its servers are ISO27001 certified. · clinicminds.com, 29 Sept 2026
- Integrations
- Listed connections include Mailchimp, Bird, Zapier, Sylton Observ, Labplusarts, Stripe, Google tools, Meta Pixel, Boxly, Klaviyo, HubSpot, Drip, SharpSpring, SurveyMonkey, Delighted, ActiveCampaign and Pipedrive. · clinicminds.com, 14 Oct 2026
- Legal identity
- The privacy policy identifies Clinicminds as a private company seated in Amsterdam and registered under Dutch Chamber of Commerce number 58343210. · clinicminds.com, 14 Oct 2026
- Licence
- The terms grant limited, revocable access to a proprietary hosted service and reserve intellectual-property rights to Clinicminds; no open-source licence is stated. · clinicminds.com, 14 Oct 2026
- Limit: review evidence
- G2, Capterra and GetApp each show no Clinicminds user reviews, so those directories provide no reviewer-based pros or complaints. · getapp.com, 14 Oct 2026
- Mobile limitation
- The iPad app provides the full practitioner experience, while the iPhone app is limited mainly to viewing information and scheduling. · help.clinicminds.com, 14 Oct 2026
- Notable news
- Release notes dated December 19, 2025 describe Smart Summary improvements, easier record duplication, treatment-plan invoicing and updated Dutch code lists. · help.clinicminds.com, 14 Oct 2026
- Other APIs
- The December 2025 release added Booking API connectivity for chatbots, voice bots and custom apps, plus event-driven Triggers & Actions automation. · help.clinicminds.com, 14 Oct 2026
- Payments
- The system handles invoices, discounts, payment methods, PDF emailing, revenue reports and online deposits such as no-show fees. · clinicminds.com, 14 Oct 2026
- Praise: workflow efficiency
- The visible Trustpilot reviewer said Clinicminds streamlined processes and medical registration and reduced phone work through online booking. · uk.trustpilot.com, 14 Oct 2026
- Pricing extras
- SMS is sold in 500-message packages, Stripe adds transaction charges, QMS has a separate subscription and each API is an additional monthly add-on. · clinicminds.com, 14 Oct 2026
- Product
- Clinicminds is a cloud-based patient management application and EMR/EHR for medical spas and cosmetic clinics. · clinicminds.com, 29 Sept 2026
- Quality management
- The QMS stores PDF, Word and JPEG protocols with folders, access controls, revision reminders and timestamped revisions. · clinicminds.com, 14 Oct 2026
Where Clinicminds stands on Freedom251
- Med Spa Software#3 of 29
- Medical Spa Scheduling Software#8 of 30