CaterTrack

Overview

The product connects enquiries, quotations and confirmed bookings with billing, menus and team access. A shared calendar with conflict warnings helps operators coordinate event commitments, while reporting puts collections, outstanding dues and vendor spend alongside pipeline status. Its clearest advantage is this joined-up workflow; the main constraint is the sharp rise in order capacity between paid tiers.

Key features

Enquiries can move into quotations and confirmed bookings on a shared calendar that flags conflicts. Proposal building, menu management, catering order management, staff scheduling and event logistics cover a broad set of day-to-day tasks. This is useful for businesses that want event planning and administration in one workspace, though teams should assess the monthly order cap against their workload.

Numbered PDFs cover quotations, SGST/CGST invoices, payment receipts and booking contracts. The dashboard compares revenue with collections and tracks pipeline status, event types, pending dues and vendor spend; one-click Excel exports make it practical to continue analysis elsewhere.

Managers and staff can receive resource-level permissions, while owners retain control of sensitive billing and finance access. Android and iPhone apps share the web login and cache data for weak network conditions. The web and mobile product supports English, Gujarati and Hindi.

CaterTrack says it uses encrypted connections, strong password hashing and strict separation between businesses. Subscription payments go through Razorpay's PCI-DSS compliant gateway; the company says it does not see or store card, UPI or bank credentials. UPI, cards, net banking and wallets are accepted. Support is by email or phone, Monday through Saturday, 10:00 AM–7:00 PM IST, with replies within one business day.

Pricing

The seven-day free option costs 0.00 INR per free, requires no card, and includes orders, bookings, menus, a customer list with event history, and web, Android and iPhone apps. It is a short starting window rather than a continuing free plan.

Starter costs 799.00 INR per month, billed monthly with cancellation any time. Its allowance of one business, three team members and 50 orders a month suits a small operation with modest volume, but leaves little room for growth in either staff or bookings.

Growth is 2499.00 INR per month, billed monthly with cancellation any time. It raises capacity to three businesses, 25 team members and 500 orders a month, making it the practical step up for expanding groups; the order ceiling still matters for busy operations.

Scale costs 4999.00 INR per month, billed monthly with cancellation any time. It supports ten businesses and 75 team members, with unlimited orders, so it is the natural choice for larger multi-business operators that cannot work within Growth's quota. Subscription prices include 18% GST. Paid plans can be cancelled in the app and remain active through the paid billing cycle.

Platforms

CaterTrack runs on the web and has Android and iPhone apps. Shared logins and offline caching help mobile staff stay aligned when connectivity is weak.

Who it's for

CaterTrack is aimed at catering businesses, party plot venues and groups that operate both. Starter fits a small, low-volume team; Growth better accommodates several businesses and larger crews; Scale is for operators whose order count makes a monthly cap impractical. It is less compelling for a single small business that needs a permanent free tier or expects to exceed Starter's limits without needing Growth's expanded business and seat allowances.

Pros and cons

• Pros: Bookings, conflict warnings, numbered GST paperwork and financial reporting sit within one workflow, reducing the need to separate event administration from tracking dues and vendor spend.
• Pros: Resource-level permissions and owner control over finance access suit teams that need staff access without handing over sensitive billing responsibilities.
• Pros: Mobile apps, three supported languages and offline caching are useful for teams working across locations or in weak-network conditions.
• Cons: The free option lasts only seven days, so ongoing use requires a paid plan.
• Cons: Starter is limited to 50 orders monthly and three staff; Growth caps orders at 500 monthly. Busy operations must move to the substantially higher-priced Scale tier for unlimited orders.

Alternatives

Restaurant Catering Software is a broader category to explore when comparing catering tools.

Choose BEO HQ if a web-based free tier matters more than broad ongoing capacity: its free plan is limited to one banquet event order and one catering invoice, with a footer credit on PDFs.

Agilysys Sales & Catering is another web-based option, with demo contact required for pricing.

Caterease may suit readers looking for software across web, mobile, Mac and Windows, with paid enhancement modules such as a document builder and banquet rooms manager.

Catertoo is a web-based alternative with a free plan.

ChefDesk is worth considering for businesses seeking a paid-trial option across web, desktop and mobile, with pricing based on outlets and modules.

Puree is a web-based alternative with a free plan.

BuildMenu is a paid web-based alternative.

CaterFlow is another paid option with a free trial and web and mobile apps.

Verdict

CaterTrack is best for caterers and party plot operators who want bookings, GST documents, staff permissions and financial tracking tied together, particularly groups needing multiple business accounts. Its strongest reason to choose it is that connected operational scope; its strongest reason to look elsewhere is the short free window and the order caps below Scale. Match expected monthly volume and team size to the tier before signing up.