BEO HQ

Overview

BEO HQ is a web-based catering document and event-planning tool for solo caterers and independent planners. It is strongest when one event’s details need to carry through several documents and calculations; it is not a payment processor or a staff-scheduling system.

Key features

BEOs, proposals, contracts, invoices, and quotes are generated from shared event data, helping keep the paperwork for an event together rather than rebuilding its details for each document. The builder calculates service charges, taxes, deposits, and balances, which makes it useful for preparing event totals while leaving payment collection to the customer’s existing setup.

Saved client, venue, and menu records, plus the ability to duplicate a past event, suit businesses handling repeat clients or similar bookings. Menus can be organized by course, priced per person or per item, and marked for dietary and allergen details. Starter adds kitchen sheets and packing lists; Pro adds shareable approval links and e-signatures with an audit trail.

BEO HQ says users can import and export freely and take their documents and financials with them. The terms identify Stripe for payments and Supabase, Vercel, and Cloudflare for infrastructure. Questions can be sent to [email protected].

Pricing

The Free plan costs nothing and permits one banquet event order and one catering invoice. Its PDFs carry a small BEO HQ footer credit, so it works as a narrow starting point, not a sustainable option for a busy operation.

Starter costs $19 a month, billed monthly. It removes the document cap and adds kitchen sheets, packing lists, reusable clients, venues, and a menu library, plus QuickBooks and CSV export. It is the practical fit for a solo operator who needs ongoing document production and exports but does not need client sign-off inside the product.

Pro costs $39 a month, billed monthly. It includes Starter features, e-signatures, client approval links, custom branding, and unlimited team members. Those additions make the higher tier relevant when approvals, signed documents, or a larger team are part of the workflow; a solo caterer who can manage approvals elsewhere may not need to pay the difference.

A 14-day trial is available. The first paid subscription has a 30-day money-back guarantee, once per customer. Neither paid plan processes payments, so businesses must retain their own payment setup.

Platforms

BEO HQ runs on the web. It does not offer staff scheduling or payment processing, so teams needing either as part of the same system should look elsewhere.

Who it's for

BEO HQ is best suited to solo caterers and independent planners who want event documents, menu details, and calculations tied to a shared event record. Starter is the sensible choice for regular use; Pro suits teams or businesses that want customer approvals and signatures built into the document flow. The one-order, one-invoice free cap is better for a limited trial than ongoing work.

Pros and cons

• Pro: Shared event details feed five document types, reducing the need to rebuild an event for each piece of paperwork.
• Pro: Reusable records and event duplication support recurring clients and bookings.
• Pro: Starter includes QuickBooks and CSV export, while the company says users can import and export freely.
• Con: The free plan allows just one BEO and one catering invoice, and its PDFs carry a product footer credit.
• Con: Payment processing and staff scheduling are not included, leaving those workflows outside BEO HQ.

Alternatives

For a broader category search, browse Restaurant Catering Software. CaterOps, Catertoo, and Puree are also web-based freemium options with free plans. Choose Agilysys Sales & Catering if a paid web product is a better fit; pricing requires contacting Agilysys for a demo.

Caterease is worth considering if you need software across Android, iOS, macOS, web, and Windows; it has no free plan, and its Enhance modules cost $25 a month each when billed annually. ChefDesk is a paid option with a free trial across Android, iOS, macOS, web, and Windows; its pricing is based on outlets and modules. BuildMenu is another paid web option. CaterFlow is a paid alternative with a free trial on Android, iOS, and web.

Verdict

Choose BEO HQ if you are a solo caterer or independent planner who wants recurring event paperwork and calculations organized around one set of details, with Starter providing unlimited documents at $19 a month. Look elsewhere if you need payment processing, staff scheduling, or a free plan that can handle more than one BEO and one catering invoice.