Caflou

Caflou brings project management, finance, customer relations, and company activities into a single online system. It is aimed at small businesses, particularly those coordinating project work with budgets and cash flow. Its broad scope is the draw; businesses looking only for a dedicated cash-flow app may find it more than they need.

Overview

Caflou targets companies with up to 100 people. Bringing projects and financial operations together can help a small team keep budgets, income, expenses, and cash-flow planning in view alongside day-to-day company work. The trade-off is that not every business needs a system spanning all those jobs.

Rule-based automations can be set up without programming, and Caflou AI can extract data from received invoices. These are practical, focused aids: the described AI task is invoice-data extraction, not general-purpose assistance. The email inbox is reserved for the Dolphin and Shark tariffs or higher, which matters for teams planning to use Caflou as part of their email workflow.

Key features

Projects and finance

Project planning includes WBS, Gantt charts, and Kanban boards, with project budgets and income and expense tracking. That combination suits teams that need both structured planning and a view of project economics. Finance tools add invoicing, cash-flow planning, bank payment imports, and financial reports; bank synchronization, cash-position viewing, and inflow and outflow tracking are also supported.

Automation, connections, and access

Integrations include Gmail, Outlook, Google Calendar, Google Drive, OneDrive, Dropbox, PayPal, Stripe, and Make. Accounting connections include QuickBooks, Xero, Zoho Books, and FreshBooks; WooCommerce is available for imports only. Caflou also publishes API v1 documentation using bearer-token authentication, with endpoints for account data and objects, giving teams a documented route to connect their own systems.

The service is available on web, Android, and iOS, and Caflou describes access on PC and smartphone. Its mobile-version article mentions Android audio-message uploads. Online support is offered by email and chat.

Security and data

Caflou says it uses HTTPS, encrypts stored passwords, offers optional two-step authentication, and takes backups at least daily. Its security page states CASA Tier 2 verification and provides a 2026–2027 validation report. Its privacy statement says user and account data are stored in the European Union or the United States.

Pricing

Caflou uses a freemium model. The Turtle plan costs nothing, so businesses can start without a subscription. Bank synchronization, a cash-position view, and inflow and outflow tracking are supported, but the Turtle plan's published price alone does not establish which of those functions it includes. The email inbox requires Dolphin or Shark or higher, so teams needing that feature should budget for a paid tariff.

Paid tariffs have custom pricing. Their names, prices, and specific quotas are not available in the published plan details, so businesses should confirm seats, usage limits, and renewal terms before choosing one. The free Turtle plan is the clearest fit for evaluating Caflou without a subscription; it is less conclusive for teams whose decision depends on particular plan limits.

Platforms

Caflou supports web, Android, and iOS, as well as an API. That mix covers browser-based work, smartphone access, and documented integrations for teams connecting account data and other objects programmatically.

Who it's for

Caflou is most compelling for small businesses that want project structure and financial tracking in the same system, with automation and a range of integrations. It is a weaker fit for a business seeking only a focused cash-flow tool, or for a team that needs the email inbox but cannot justify a higher tariff.

Pros and cons

• Pro: Project planning, budgets, invoicing, and cash-flow tools sit together, helping teams relate project activity to financial performance.
• Pro: Rule-based automation needs no programming, while API v1 and a broad set of integrations give teams options for connecting workflows.
• Pro: A free plan costs nothing, making it possible to begin without a subscription.
• Con: The email inbox requires Dolphin or Shark or higher, which can push inbox-focused teams beyond the free plan.
• Con: Paid tariffs have custom pricing, and the seat and usage terms need confirming before a team can judge the full cost.
• Con: Its breadth may be unnecessary for businesses that need only cash-flow management.

Alternatives

For a narrower cash-flow shortlist, start with the cash flow management software directory. Cash Pocket is a free alternative with Android, iOS, and web support; onbalance is another free option, available on Android and iOS.

Bankflow, Bokeping, Trezy, BankSummary, Cashvue, and Finoya are alternatives to compare.

Verdict

Choose Caflou if your small business wants project, finance, and company management tools together, with automations and a range of integrations. Its free Turtle plan offers a no-subscription starting point, while the main reason to look elsewhere is a need for a focused cash-flow tool or an email inbox without moving to a higher tariff.