BoardSite

Overview

BoardSite is governance software for organizations that need a shared place to prepare meetings, manage board documents, and run votes. It is most compelling for nonprofits and associations that want those workflows on web and mobile; its free tier is tightly capped, and the paid entry point is a substantial commitment for a small board.

Meeting administration is the product’s center of gravity, with document controls, voting, committee management, and mobile access extending the workflow. Founded in 2000, the company is headquartered in Alexandria, Virginia.

Key features

Meetings and follow-through

BoardSite supports materials, agendas, minutes, attendance, RSVPs, and meeting viewers. That combination can keep preparation and the official record in one place, rather than treating agendas and minutes as separate tasks. Online voting adds notifications, deadlines, recorded results, and optional anonymity, useful when decisions need a traceable process or confidential ballots.

Advanced and Enterprise add recording uploads, transcription, automatic minutes, and action-item detection; Enterprise also adds meeting summaries. These capabilities could reduce manual follow-up for organizations with frequent meetings, but they sit above the lower tiers and are not part of the basic offer.

Documents, access, and integrations

The library combines folders, meeting links, and version control with integrations for Google Drive, Dropbox, and OneDrive. Zoom, Microsoft Teams, Slack notifications, and ICS calendar sync are also listed, with availability varying by plan. This makes BoardSite a stronger fit for teams coordinating governance across existing tools than for buyers seeking a single fixed integration package across every tier.

App-based or SMS two-factor authentication, need-to-know access controls, and activity logs covering actions such as logins and votes provide governance-oriented safeguards. iOS and Android apps let members review materials, vote, join discussions, and receive push notifications, which is useful for boards whose members are not always at a desk.

Pricing

The Free plan costs nothing, billed forever, and permits 5 users, 10 documents, and 1 vote/month. It is a low-risk way to try the basic workflow with a very small board, but the document and vote ceilings make it unsuitable as a durable home for active governance.

Starter costs $79 a month, billed paid annually, for up to 12 users, 3 committees, 200 documents, and 5 votes/month. It is the entry paid tier for a small organization that needs more room than Free, though the annual billing and vote quota are worth weighing before choosing it.

Professional costs $149 a month, billed paid annually, and raises capacity to 25 users, 10 committees, 1,000 documents, 15 votes/month, and 10 e-signatures/month. It suits a larger or more active board that needs broader committee and document capacity. Advanced costs $299 a month, billed paid annually, for up to 50 users; it is also where meeting intelligence features begin. Enterprise is priced on request, billed paid annually, starts at $599+, and includes unlimited users and meeting summaries alongside the other meeting intelligence features.

A free trial is offered without a credit card. No duration is stated, so buyers should confirm the trial window before planning an evaluation. Starter and above include email support, Professional and above add chat, and Advanced and Enterprise add phone support.

Platforms

BoardSite is available on web, Android, and iOS. The mobile apps focus on member-facing work—reviewing meeting materials, voting, discussions, and push notifications—rather than simply extending administrative access to a phone.

Who it's for

Nonprofits, associations, and growing organizations are the clearest fit, particularly those that need agendas, minutes, committees, document versioning, and recorded votes in one governance workflow. Organizations with only a handful of users and occasional votes can start on Free, while boards exceeding 12 members or 5 monthly votes will need a paid tier. It is less suitable for buyers who need generous ongoing capacity without annual paid billing.

Pros and cons

• Pros: Meetings, controlled document storage, and voting are covered together, reducing the need to split core board work across separate workflows.
• Pros: Mobile apps support members reviewing materials and voting away from a desktop, with push notifications to draw attention to updates.
• Pros: Optional anonymous voting and activity logs support both confidential decisions and an auditable record of actions.
• Cons: Free is limited to 5 users, 10 documents, and 1 vote/month, so a board can outgrow it quickly.
• Cons: The first paid tier is $79 a month billed annually, while higher-end meeting intelligence starts at Advanced.
• Cons: User limits remain tiered through Advanced, and Enterprise is priced per contact rather than as a simple flat monthly rate.

Alternatives

For a broader comparison set, see Nonprofit Board Management Software.

Board I.V. is another freemium option with web and mobile apps; its maker says it was built by someone with 40 years inside nonprofit boardrooms. Board Management is worth considering if macOS or Windows support matters, while BoardKite is a web-only freemium alternative with a stated Core plan at €39 a month. NonprofitBase is a paid web option with a 14-day trial, and NonprofitBOD offers a free web plan for one board and up to five members.

Board Manager is a web alternative with a free starter tier for up to 25 members and candidates, but no free trial. My Board View is a free web option, while Hippoly offers freemium access across web, Android, and iOS.

Verdict

BoardSite is a sound choice for nonprofits and associations that want meeting preparation, document governance, and voting in one platform, with mobile access for members. Its breadth is the main reason to choose it; the strict Free caps and annual commitment starting at $79 a month are the main reasons smaller or less active boards should compare alternatives before moving beyond a trial.