BoardKite

Overview

BoardKite is a browser-based workspace for nonprofit boards, connecting meeting preparation, records, decisions, and follow-up. It is best suited to organizations that need trustees and volunteers to work from a shared board process. Its joined-up workflow is compelling, but member caps and organization-wide storage limits may narrow its fit.

Key features

Boards can prepare agendas and board packs, record minutes, votes, and decisions, then carry actions into the next meeting cycle. That continuity helps keep commitments visible between meetings rather than leaving follow-up in separate records. OKRs and committee management extend the workspace beyond the meeting itself.

BoardKite AI can suggest agendas, summarize board packs, draft minutes from transcript context, and carry unresolved actions forward. Organizations can configure the AI provider, and transcription is optional for each meeting. Manual VTT, SRT, or plain-text transcript uploads provide an alternative when a board already has a transcript. These controls are useful for organizations deciding how AI and transcription fit their processes, though they do not remove the need to review AI-drafted minutes.

Google Calendar is optional and organization-scoped; it is used for events and Google Meet links scheduled in BoardKite, without access to Gmail or Drive. Named integrations include Google Meet, Zoom, Webex, Microsoft Teams, Anthropic, Ollama, OpenAI, Azure OpenAI, vLLM, and Recall.ai. Slack and email alerts are limited to Pro and Enterprise, so Core users do not get those notifications through the listed integrations.

Sensitive fields are encrypted at rest with a key for each organization, and traffic is encrypted in transit using TLS. BoardKite can provide a SOC 2 report, DPA, penetration-test summaries, and subprocessor list within one business day after a security request. That support can help nonprofits assess governance requirements, but the named materials are not a substitute for an organization’s own review.

BoardKite runs in a browser, works well on iPad, and sends secure links by email; directors do not need to install software. The trade-off is storage: quotas apply per organization, each file is capped at 250 MB, and uploads stop when the quota is reached. Organizations with large board-pack archives should account for that operational constraint.

Pricing

BoardKite has free and paid options, with monthly prices for the paid plans. The pricing page also offers beta access; free testing access currently maps to BETA subscription mode in-app.

• Free: free for 3 users. This is a small-board starting point; larger boards will need a paid plan.
• Free tier: free, with basics for 3 users. It is another three-user entry point. The BETA subscription mode is the in-app route for free testing access.
• Core: €39 a month, billed monthly, for up to 10 members. It includes basic search, meetings, AI agenda planning, minutes, decisions, action tracking, and OKRs. This is the practical fit for a small board needing the core cycle; the 10-member ceiling and basic search limit room to grow.
• Pro: €99 a month, billed monthly, for 25 members. It adds global search, Slack and email alert integrations, and an audit log. Growing organizations that need stronger record-finding and an audit trail have a clear reason to move up from Core.
• Enterprise: €299 a month, billed monthly, for unlimited members. Advanced permissions, signature workflows, API access, SSO, and priority support suit larger or more complex organizations. A data room is described as a future feature, so it should not be treated as part of the current package.

The free options are capped at 3 users, while paid plans raise the member ceiling and add capabilities by tier. The pricing page also gives an overall board-member limit of 10; readers should distinguish that stated limit from the higher member allowances on Pro and Enterprise when checking fit.

Platforms

BoardKite is available on the web. Its browser access and iPad support make it workable for directors who prefer not to install an app.

Who it's for

BoardKite is aimed at nonprofits, including boards coordinated by trustees and volunteers and organizations handling sensitive records. It is strongest for teams that want agendas, packs, decisions, minutes, and follow-up connected in one workflow, and that can manage the plan’s user and storage boundaries. It is less suitable for organizations that need more than 10 members on Core, routinely upload very large files, or require Slack and email alerts without paying for Pro or Enterprise.

Pros and cons

• Pros: The meeting workflow carries decisions and actions into later cycles, helping boards maintain continuity.
• Pros: Optional transcription, manual transcript uploads, and configurable AI providers give organizations choices over how meeting assistance is used.
• Pros: Per-organization encryption keys, TLS, and security materials available after a request support review of sensitive-record handling.
• Cons: Uploads are blocked once the organization storage quota is reached, and individual files cannot exceed 250 MB.
• Cons: Core stops at 10 members, while global search, audit logs, and Slack/email alerts require the more expensive tiers.
• Cons: The free options cover only 3 users, limiting their usefulness for a full board.

Alternatives

Compare Nonprofit Board Management Software for other tools aimed at nonprofit governance, or Meeting Notes Software if meeting records are the main need.

• BoardSite is worth considering when Android or iOS access matters, or when a free plan for up to 5 users, 10 documents, and 1 vote per month better matches a small board.
• Board I.V. is another nonprofit board option; its maker says it was built by someone with 40 years inside nonprofit boardrooms.
• Board Management offers a lifetime-free account for up to 3 members, making it a candidate for a very small board seeking a free starting point.
• NonprofitBOD has a free plan for one board and up to 5 members, with a governance cockpit, compliance calendar, board task queue, and document library; it may suit a small group prioritizing those elements.
• Board Manager has a free Starter tier for up to 25 board members and candidates, with 500 emails per month, which may suit organizations focused on board communications.
• My Board View is a free web option covering scheduling, invitations, attendance responses, minutes and document storage, and announcements.
• Hippoly is an alternative to consider for organizations wanting Android or iOS access as well as web, with a Grow plan priced at €42 a month for a workspace.
• Quorum offers a Starter plan at $49 a month or $490 a year, with up to 7 board members, a launch checklist, document library and templates, and board votes; it may suit boards that value that combination.

Verdict

BoardKite is a strong fit for nonprofits that want one browser-based home for the board-meeting cycle, particularly when controlled AI and transcript options matter. Choose it for the link between preparation, decisions, and follow-up; look elsewhere if your board exceeds the relevant member cap, depends on Slack or email alerts at the entry tier, or is likely to run into the organization’s storage ceiling.