For a UK small business, HR software commonly costs about £3–£11 per employee per month on per-person plans. Other suppliers charge by business or headcount band, with entry prices around £21–£24 per month. A 10-person company should therefore budget roughly £24–£50 per month before VAT and optional modules for basic HR, using current published prices. Payroll is often a separate subscription.
The headline price is only a starting point. Your actual bill depends on whether the supplier counts employees individually, uses a team band, adds VAT, charges separately for payroll and recruitment, and prices features such as timesheets, expenses or shift scheduling as modules.
As an Amazon Associate I earn from qualifying purchases.
What sets the price of UK HR software?
HR systems are sold using two main pricing units. A per-employee plan multiplies a monthly rate by your headcount. A business-level plan charges one amount for a defined employee range, while a headcount-band plan gives you one price for everyone in a band such as five to 14 employees.
What’s actually slowing this PC down?
Pick the symptom - the matching free tool is one click away.
- Per employee: the bill rises as people are added or removed. This can be economical for very small teams, but check whether casual workers, contractors or archived users count.
- Per business: one monthly price covers the employee range specified by the supplier. Add-ons may still be charged separately.
- Headcount bands: the price jumps when you cross a threshold, so a 10-person company may pay the same base fee as a 14-person company.
Displayed prices frequently exclude UK VAT. A £50 pre-VAT subscription is £60 after 20% VAT, although a VAT-registered business may be able to reclaim that VAT through its normal accounting process. Compare prices on the same VAT basis.
#1 Best Overall
- [Ultra-Lightweight Ear Buds Designed for Small Ears] Each earbud weighs only 3.7g and features a compact, ergonomic in-ear design made especially for small ears. Secure, low-profile, and comfortable for workouts, all-day wear or overnight sleeping.The ultra-slim profile sits flush in your ear with no hard edges poking or rubbing, so you can even sleep on your side without discomfort.
- [Immersive Stereo Sound with TOZO OrigX Technology] TOZO OrigX tuning delivers clear vocals, balanced mids, and natural stereo sound for music, podcasts, and videos.
- [Long Battery Life for Daily Use] Get up to 7 hours of playtime on a single charge, with up to 32 hours total using the charging case—ideal for workdays, commuting, and extended listening sessions.
- [Bluetooth 5.3 & Stable Connection] Bluetooth 5.3 provides fast pairing, stable wireless performance, and reduced dropouts as you move around home or office.
- [Deep Bass with Clear Vocals] High-performance drivers produce punchy bass while keeping vocals clean and detailed for everyday listening.
Current published UK prices
The following figures are list prices on suppliers’ UK pages. They are benchmarks rather than an independent market average; no authoritative cross-vendor UK average or total-cost-of-ownership study is available.
| Supplier and pricing page | Pricing method | Published entry price | What to note |
|---|---|---|---|
| PeopleHR | Per employee per month; fixed monthly pricing is stated for teams of up to 10 | Starter £4; Core £6.25; Pro £9.25; Elite+ £11 | No long-term contracts and a free 14-day trial are stated on the UK small-business page. |
| Sage HR | Per employee per month, with optional modules | £5 per employee per month | Performance, timesheets and shift scheduling are each +£2.50 per employee; expenses is +£1.25 per employee. Recruitment is +£184.45 per month. |
| Breathe | Based on total employees, not a per-user fee | From £24 per business per month | Add-ons change the total. Cancellation is stated to be possible at any time without cancellation fees. |
| CharlieHR | Monthly headcount bands | £21 for 1–4; £47 for 5–14; £108 for 15–29; £185 for 30–49 employees | Prices exclude UK VAT, which the supplier states is charged at +20%. |
| BrightHR | Employee-number-based fixed pricing | From £3 per person | HR-only, health-and-safety-only and combined packages are offered; the final rate depends on business size. |
PeopleHR
PeopleHR publishes four per-employee tiers: Starter at £4, Core at £6.25, Pro at £9.25 and Elite+ at £11 per employee per month. For a 10-person team, simple multiplication gives £40, £62.50, £92.50 or £110 per month respectively before VAT, but the supplier also describes fixed monthly pricing for teams of up to 10, so confirm the exact quote for your headcount. Its page states that there is no long-term contract and that a 14-day free trial is available.
Sage HR
Sage HR starts at £5 per employee per month. Ten employees would make the base £50 per month before VAT. Modules are priced on top: Performance, Timesheets and Shift scheduling each add £2.50 per employee per month, while Expenses adds £1.25. Recruitment is listed as a separate £184.45 monthly charge rather than a per-employee fee.
Breathe
Breathe starts at £24 per business per month and bases pricing on total employees rather than a per-user fee. That makes the starting figure easy to understand for a small team, but the page says add-ons affect the total price. It also states that you can cancel at any time without cancellation fees.
CharlieHR
CharlieHR’s published monthly bands are £21 for one to four employees, £47 for five to 14, £108 for 15 to 29 and £185 for 30 to 49. A 10-person business falls in the £47 band before VAT. Because the same fee covers five through 14 employees, the effective pre-VAT cost at 10 people is £4.70 per employee; the effective cost changes as your headcount changes within the band.
Rank #2
- 【IP68 Waterproof Multifunctinal Smart Watch】Torjalph fitness activity tracker smart watch is IP68 waterproof technology ,you can wear it when swimming,handwashing,it's rain-proof which means that you perform multiple exercise modes outside without worrying about sweat or rain corroding your fitness smart watch,and this watch equipped with a 230 mAh large capacity battery magnetic charging ,and this sports activity tracker watch can be used 5-7 days If fully charged.
- 【Larger 1.83'' Full Screen Watch & Multi-dial Selection】1.83 inch full HD color touch screen smart watch for men / women provides excellent 240*284 resolution image quality ,This Bluetooth smart watch offers a better touch experience and remarkable immersion and ,more than 200 watch faces for you to choose from App"Da Fit ", you can change the dial style according to your mood to wear keeping the world on your wrist
- 【Accurate Activity Tracker Smart Watch 】sports watch activity tracker uses sweat and dust resistant breathable silicone strap, our Fitness Tracker Smart Watch for Android iOS Phones supports 12 sports modes,walking,running,bicycle,swimming,badminton,basketball,football,rope skipping. This bluetooth calls smart watch for men women is lightweight and stylish, bringing more convenient and relaxing sports experience while also providing more protection.
- 【Your 24 Hour Personal Daily Health Monitor】Fitness watch for women men full touch screen IP67 waterproof bluetooth smartwatch for Android iOS Phones with heart rate blood pressure monitor multifunction Andriod smart watch with steps counter sleep monitor sports fitness watch, monitoring blood oxygen saturation allows you to understand your physical condition in real time to track fitness progress ,to know your health status in time.
- 【More Functions Bluetooth Call Smart Watch】This fitness activity smart watch full screen for iPhone and Android phones includes a bunch of new features including:The bluetooth smart watch can hang up the phone, receive and display WhatsAPP /Text /Facebook /Twitter /Messenger reminder.Support sedentary reminder, alarm clock, stopwatch, timer,weather information,music control, remote camera control compatible with Android 5.0 and above or iOS 9.0 and above smartphones.
BrightHR
BrightHR says prices start at £3 per person and depend on business size. If that starting rate applied to 10 employees, the arithmetic would be £30 per month before VAT, but the supplier does not present that as a guaranteed 10-person quote. Check whether you need the HR-only, health-and-safety-only or combined package.
What would HR software cost for 10 employees?
A 10-person team is a useful comparison point because it sits inside several small-business pricing bands. The examples below use only published starting prices and show the position before VAT unless stated otherwise.
Quick wins for a faster PC:
Clear out junk files and repair common Windows errorsFree Scan →Scan for outdated or missing drivers - takes under a minuteDriver Scan →Repair Windows errors before they cause bigger problemsFix Now →| Option | Calculation for 10 employees | Monthly price before VAT | Important qualification |
|---|---|---|---|
| PeopleHR Starter | 10 × £4 | £40 | Confirm how its stated fixed pricing for teams up to 10 is applied. |
| Sage HR base | 10 × £5 | £50 | Modules and payroll are separate. |
| Breathe entry price | Business starting price | £24 | Add-ons affect the total. |
| CharlieHR | Five-to-14 employee band | £47 | £56.40 including the stated 20% VAT. |
| BrightHR starting arithmetic | 10 × £3 | At least £30 if the starting rate applies | Actual price depends on business size and package. |
These figures explain the practical range of roughly £24–£50 for a basic 10-person subscription. A higher tier, extra modules or a different package can move the total well above that range.
How optional modules change the bill
Core HR usually covers employee records, holiday and absence workflows, documents and basic reporting. Features that require more scheduling, financial or compliance functionality are commonly sold as add-ons.
Sage HR example
For 10 employees, Sage HR’s listed module arithmetic is:
Rank #3
- [Low Noise High Fidelity] New bee guitar cord with 22AWG oxygen-free-copper center conductors provides enhanced signal transfer, the PVC insulation material and the high-density stranded copper double shield provide noise rejection for quiet operation
- [Ideal for Choice] New bee 1/4 straight and right angle metal connectors, ensures a secure connection in any instrument, pedal, or amp jack. L shape great fro on stage guitar stands
- [Wide Compatible] Suitable for mixer, power amplifier, microphone, effector, decoder, equalizer, electoronic organ, electric guitar, electric bass and other electronic equipments. Widely used in the installation of smart home, karaoke speaker, professional stage audio, etc
- [Easy Disassemble] Making incidental repairs quick and easy! Very nice, flexible cable
- [Dont Hesite to Order] 24 hours customer services and professional technology team are standing by
- Base HR: £50 per month.
- Performance: +£25 per month.
- Timesheets: +£25 per month.
- Shift scheduling: +£25 per month.
- Expenses: +£12.50 per month.
- Recruitment: +£184.45 per month.
Taking the base plus all four per-employee modules would be £137.50 per month before VAT. Adding the listed recruitment charge would make £321.95 per month before VAT. This is an illustration of the pricing structure, not a recommendation that every business needs every module.
Recommended Free Tools
Other suppliers
Breathe states that add-ons affect its £24 starting price, but the cited page does not state a single add-on schedule. PeopleHR’s four tiers package different capabilities into the plan levels rather than presenting the same published module prices. BrightHR separates HR and health-and-safety packages. Ask for a quote that lists each selected feature rather than comparing only the entry badge.
Does HR software include payroll?
Do not assume that an HR subscription includes payroll. The published HR prices above do not establish that payroll is bundled, and payroll may be sold as a separate product or module.
As a benchmark, Sage Payroll starts at £1.20 per month excluding 20% VAT. That starting plan includes five employees, with an additional charge for each employee above five. The cited pricing page does not state the extra-employee rate in the supplied information, so obtain the current figure before calculating a total.
When requesting a combined quote, ask whether it supports UK pay frequency, statutory payments, pension auto-enrolment, HMRC submissions, year-end reporting and an employee self-service link to the HR record. Treat each as a confirmation point, not as an assumed inclusion.
Free tools Windows power users keep installed
One-click scans. No signup required.
Rank #4
- Digital Family Calendar: BSIMB digital calendar wall touch screen puts an end to your chaotic life. Designed for busy families, the digital calendar keeps you organised and in step with your family. Assign different colours and tasks to each family member to make family scheduling easier and more intuitive.
- Easy Setup and Auto-Sync: Plug in, connect to WLAN and auto-syn your electric calendar in minutes. Digital wall calendar compatible with Google calendar, iCloud calendar, Outlook calendar, Cozi calendar and Yahoo calendar. Add events directly on the device or through the ecalendar app. Electronic calendar stays current whether you're at work or traveling—no manual updates needed.
- All-In-One Home Assistant: Smart calendar builds habits and encourage independence with personalised chores. Display daily meal plan to reduce the daily ‘What's for dinner?’ stress. To-do lists keep track of everything you want. Turning chores into valuable achievements with stars and rewards, making life easier and more enjoyable.
- Manage Anytime Anywhere: BSIMB electronic calendar for family stay connected with the powerful ecalendar app. Access and manage your digital wall calendar anytime, anywhere with free features like stars & rewards, photo screensaver, chore charts, meals plans, to-do lists etc. Electronic planner paid features like Magic Import tailor advanced tools for users with special needs.
- Stay in Touch with Loved Ones: Share photos or videos from your phone to electronic wall calendar with app, instantly update your life moment, and keep in touch with your family, especially those who are far away; you can also surprise your smart calendar digital wall by sending him a wish card; it's also great for keeping tech-illiterate elders in touch with the youngsters.
VAT, contracts and trials
VAT
CharlieHR explicitly says its prices exclude UK VAT and that 20% is added. The other listed pages should be checked for their displayed-price treatment at checkout or in a written quote. To compare consistently, record both the pre-VAT subscription and the VAT-inclusive cash amount.
Contract flexibility
PeopleHR states no long-term contracts. Breathe states that cancellation is possible at any time without cancellation fees. Those terms can matter more than a small monthly difference if your headcount is seasonal or you are testing adoption. Do not generalise one supplier’s cancellation policy to another; request the notice period and renewal terms in writing.
Trials
PeopleHR states that it offers a free 14-day trial. A trial is useful only if you test a real process—such as approving leave, storing a policy acknowledgement and exporting an employee report—rather than merely creating an account. Confirm whether the trial includes the modules you expect to buy and whether payment starts automatically.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.How to compare plans on value, not headline price
- Fix the headcount definition. Give each supplier the number of employees, workers, contractors and planned hires, and ask who is billable. Record the price band you would enter at your current size and at your likely 12-month size.
- List must-have workflows. Separate essentials—employee records, leave, sickness, documents and approvals—from optional needs such as recruitment, performance reviews, expenses, rotas and health and safety.
- Price every module. Request a line-by-line monthly and annual total, including payroll, recruitment, scheduling, expenses, implementation and any additional administrator or employee charges.
- Normalise VAT. Put pre-VAT and VAT-inclusive totals in adjacent columns. This prevents a £47 band price excluding VAT from appearing cheaper than a VAT-inclusive quote.
- Check UK integrations. Verify connections to your payroll, accounting and pension processes, and ask whether data exports remain available if you leave. A low subscription can be poor value if staff must re-key payroll or holiday data.
- Test support and implementation. Ask who configures policies, imports existing records, trains managers and answers compliance questions. Get response times and any paid onboarding terms in writing.
- Use the trial or demo with real cases. Test a joiner, leaver, holiday correction, sickness record, document acknowledgement and manager approval. Check the audit trail and export format before committing.
Which pricing model suits a small business?
Choose per-employee pricing when headcount is very low or variable
A per-person rate is transparent and can avoid paying for unused capacity. It becomes less attractive if you expect rapid hiring, because every addition increases the bill and some providers apply different rates to different employee types.
Windows Errors? Fix Them Before They Spread
Repair common Windows errors and clear accumulated junk for a smoother, more stable PC - no reinstall needed.Free scan · no reinstallCrashes, No Sound, or Screen Glitches?
Random freezes, missing sound and display glitches usually trace back to one bad driver. Find and replace yours safely.Free scan · under a minuteChoose a business or banded price when you are near the top of a band
A fixed business fee can deliver a lower effective cost per employee as your team grows within the allowance. Check the next threshold: adding one employee can trigger a higher band, and removing people may not reduce the fee until you cross the lower threshold.
Choose modules only when the workflow justifies them
Recruitment, scheduling and expenses can materially exceed the base HR subscription. If a feature is used monthly by one person, compare the module fee with a simpler existing process; if it removes repeated manual work for the whole team, quantify that saving before deciding.
Common cost traps and how to avoid them
- Comparing different pricing units: put per-person, business and banded offers into an equivalent 10-person or 20-person scenario.
- Ignoring VAT: label every figure as pre-VAT or including VAT.
- Assuming payroll is included: obtain a separate payroll line and the additional-employee rate.
- Missing minimums or thresholds: ask what happens when an employee leaves mid-month and whether billing uses peak, average or end-of-month headcount.
- Adding modules late: price the likely two-year feature set, not only the launch configuration.
- Overlooking exit terms: check notice periods, data export, retention and assistance with migration.
- Using a starting rate as a quote: BrightHR’s £3 figure is a starting price dependent on business size, and Breathe’s £24 figure changes with add-ons.
A practical budgeting formula
Use this formula for a first-pass budget:
Monthly total before VAT = base HR fee + per-employee modules + fixed modules + payroll subscription + extra-employee charges.
Then calculate the VAT-inclusive cash amount and multiply by 12 for an annual budget. Keep one scenario for current headcount and another for expected headcount; for banded plans, show the month in which the next threshold could apply. This produces a more useful decision than quoting one entry price.
Bottom line for a UK small business
Budget a few pounds per employee each month for basic HR, or around £21–£24 per month where a supplier uses a small-team or business-level entry plan. For 10 employees, current published starting prices cluster around £24–£50 before VAT and add-ons. The final choice should be based on the complete feature, payroll, VAT and contract total—not the cheapest number on the pricing page.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
