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Start with what players need to know
Players come to a reference to answer concrete questions: what an item does, where a character appears, how a system works, or what changed in a patch. Organize the site around those tasks rather than around the structure of internal game files. A raw data export can contain useful source material, but it is not automatically a readable or complete player reference.
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- Define the page types the game needs, such as characters, items, locations, systems, and update notes.
- For each type, decide which fields are essential to a player and which need an explanation or example.
- Keep implementation details out unless they help readers understand or use the game.
- Make pages discoverable through consistent names, categories, links between related concepts, and search-friendly navigation.
The official Heroes of Might and Magic: Olden Era wiki data overview describes using structured Cargo data to generate tables for game entities, while excluding information that is too large to condense, too transparent to players to explain, or too complex to query usefully. Its principle is practical: automate repeated facts, but curate the information players actually need.
Make repeated facts update once
When a statistic or label appears in many places, manual copying turns every patch into a hunt for inconsistencies. Store recurring facts in structured records, then render them through templates or queries wherever they appear. If a value changes, editors can update the record instead of revising every page independently.
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- Choose a canonical record. Decide where the maintained value for each recurring fact lives.
- Define fields consistently. Use stable names and formats for facts such as item effects, character roles, locations, or version changes.
- Display records with reusable templates or queries. Keep layout consistent and avoid hand-entered copies of data that is already maintained elsewhere.
- Document exceptions. Explain which information is intentionally omitted because it is not player-facing or does not fit a useful query.
- Review affected pages after a patch. Structured data reduces duplicate edits; it does not decide whether a change needs new prose, context, or links.
The Olden Era wiki’s overview captures the maintenance goal: “Humans should spend their time excitedly writing about the new changes, not drudging their way through a stack of pages to update the same number fourteen times.”
Connect language editions to shared game concepts
Two editions should not be treated as unrelated copies of prose. A character, item, or mechanic is one game concept, even when its displayed name and description differ by language. Give concepts stable identifiers and connect each identifier to the correct localized terms and descriptions. This makes it easier to keep names consistent across templates, tables, and pages.
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The Olden Era wiki describes this approach with SIDs that identify game concepts and link them to translated names and descriptions. It also maintains a shared translation corpus for concepts used on the wiki, including English terms so templates can handle language-aware text consistently. The same page lists 16 languages supported by that example game; it does not state when that count was current, and it should not be read as an industry-wide figure.
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For a two-language project, maintain a glossary that records preferred terms, capitalization, terms deliberately left untranslated, and brief context for ambiguous strings. A glossary is especially important when different translators work on pages, templates, and interface text.
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Build translation review into the publishing workflow
Machine output or a bilingual draft can speed up work, but neither proves that a page is accurate or natural in its target language. Roblox recommends using a native speaker to add or review translations in a language the creator does not know. Its Translator Portal also provides translation history, including when a translation was added and who contributed it, alongside reports about language coverage and contributor activity.
- Assign a reviewer who can judge meaning and natural usage in the target language.
- Give translators context for short or ambiguous strings, including where the text appears and what it refers to.
- Record translation contributors and changes so editors can identify what needs review after a source update.
- Make untranslated names and intentionally fixed terminology explicit rather than leaving translators to guess.
- Track coverage by language and page or content type, not only by a single site-wide completion label.
MediaWiki’s architecture document recommends documenting interface messages so translators can understand their context. Roblox’s localization guidance notes that some strings, such as NPC names, may intentionally be excluded from automatic translation. Context notes and a declared list of fixed terms help distinguish deliberate choices from missing work.
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Describe language support without overpromising
“Translated” is too broad when support differs between the website, game interface, dialogue, audio, subtitles, or particular packages. Be explicit about what a reader can expect in each language and where coverage is incomplete.
Steamworks’ language documentation distinguishes platform support from language support in a game. Microsoft’s supported-languages guidance separates in-game support into interface, audio, and subtitles, and advises considering whether a player can play from start to finish in their native language. It also notes that some packages may include only part of the localization represented in store metadata.
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A knowledge base can apply the same precision in its own language labels. Say whether a language has reviewed articles, translated navigation, localized game terminology, or only partial coverage. Where relevant to the game edition or package, distinguish translated text from audio and subtitles rather than using one undifferentiated badge.
Keep a large reference maintainable
A target of 1,400 pages is a scope to plan for, not proof of quality or readership. The sources for this article do not establish an ideal page count, readership benchmark, or single best wiki platform for an unspecified game. Scale is manageable when the project can identify missing coverage, route changes to the right pages, and make review ownership visible.
- Use page templates: Give similar pages predictable fields and layouts so readers can scan them.
- Track source changes: Tie patch notes and game updates to the concepts and pages they affect.
- Separate data edits from editorial edits: A changed value may be automated; explaining its gameplay impact usually still needs an editor.
- Make gaps visible: Mark language or content coverage honestly so an incomplete page is not mistaken for a reviewed one.
- Use platform features for distinct needs: Structured querying, translation history, reviewer permissions, and coverage reporting solve different parts of the workflow; documentation does not establish one universal platform winner.
Choose tools by workflow, not by page count
Before committing to a platform, check whether it can support the work the project actually requires: structured records and reusable templates, updates that propagate to relevant displays, language-aware terminology, translator context and review history, useful search and navigation, and precise language-coverage labels. MediaWiki, Roblox, and Steam documentation address different parts of this problem; none identifies a single best choice for a project whose game and publishing setup are unspecified.
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