YogaCRM

YogaCRM is built for solo yoga teachers and small studios that need scheduling, enrollment, attendance, payments, and messaging in one system. It suits operators running a mixture of classes, workshops, retreats, and private sessions. The free entry point and mobile coverage are appealing, while team caps and transaction costs make plan selection important.

Overview

YogaCRM covers the operating cycle from publishing a class to following up after a missed visit. Students can see live availability and book drop-ins, courses, or trial sessions on a phone or computer. Owners and staff can work from Android, iOS, or the web, and the mobile app includes classes, events, private sessions, student records, bookings, schedules, check-ins, notifications, and account settings.

Its focus is deliberately narrow: solo instructors and small yoga studios rather than broad enterprise operations. There are no contracts, and YogaCRM says departing customers receive a complete customer-data export, which reduces the risk of being locked into the service.

Key features

Scheduling and booking

Recurring classes sit alongside one-off workshops, retreats, private sessions, and instructor assignments. Rosters, capacity controls, and automatic promotion from a waitlist are practical for studios with limited mats and frequent cancellations. Students can book from web or mobile, including drop-ins, courses, and trials, so staff do not have to mediate every reservation.

Check-in and attendance

QR-code or tap check-in connects reservations with arrivals. Guest and waiver capture keeps first visits in the same workflow, while real-time capacity helps prevent overbooking. No-show follow-ups provide a way to re-engage absent students, a useful addition for studios where attendance is as important as taking payment.

Payments and reporting

Stripe and pay-at-venue support cover online and in-person collection. Memberships, passes, packages, and invoices accommodate different ways of selling access, and instructor payout reports help studios reconcile teaching income. The Pay As You Go option charges per successful transaction, which can suit variable volume but becomes less predictable as online sales grow.

Communications, integrations, and migration

WhatsApp, SMS, and email reminders can be used for class and event updates, with announcement templates for repeat messages. iCal and Google Calendar synchronization, Stripe and PayPal payments, and Zoom integration connect the core booking workflow to common calendars, payment services, and online sessions. Existing members, receipts, payment transactions, and calendar appointments can be imported from XLS, XLSX, or CSV files.

YogaCRM says it uses encryption and access controls as part of industry-standard security measures. Its U.S.-based support team operates every day of the year and typically replies within six minutes or less, a strong fit for small operators without dedicated technical staff.

Pricing

YogaCRM has a free plan, a free trial lasting 30 days, and paid pricing stated from $29/mo. The published plan figures are:

Solo Teacher is the natural fit for an independent instructor, provided one staff account is enough. Business Plan raises the allowance to six people without a platform fee on online bookings, making it more suitable for a small staffed studio. Pay As You Go removes the team ceiling and keeps event listings unlimited, but its percentage charge ties cost directly to payment volume. Because the two monthly figures are unusually high relative to the stated $29/mo starting price, confirm the current quote and billing terms before committing. The free plan is useful for evaluating the workflow, but its specific caps are not published.

Platforms

YogaCRM runs on the web and offers Android and iOS apps. That combination supports students booking from any device and staff handling schedules, check-ins, and communications away from a desk.

Who it's for

Choose YogaCRM if you are a solo teacher or small yoga studio managing recurring classes plus appointments or events, and you want booking, attendance, payments, and messaging together. It is particularly relevant when waitlists, waivers, memberships, packages, or instructor payouts are part of daily administration. A simple calendar-only operation may find this broader feature set unnecessary, while a larger organization should examine the six-person Business Plan ceiling.

Pros and cons

Pros

• One workflow spans recurring classes, retreats, private sessions, bookings, check-in, payments, and follow-up.
• Automatic waitlist promotion and live capacity information address common small-studio attendance problems.
• QR or tap check-in, waiver capture, and no-show follow-ups connect front-desk work with student records.
• Android, iOS, and web access lets owners, staff, and students use the service across devices.
• Data import, full customer-data export, no contracts, and year-round responsive support reduce migration and support friction.

Cons

• Solo Teacher allows only one team member, and Business Plan allows six, which may constrain growing studios.
• Pay As You Go takes 2.9% of each successful transaction, potentially costing more at high online volume.
• The supplied monthly prices for the two fixed plans conflict with the stated $29/mo starting point and should be verified.
• The free plan's usage limits are not defined, making it difficult to forecast when an upgrade will be needed.

Alternatives

For a broader shortlist, see Fitness Class Scheduling Software.

Waine Appointments is worth considering when a free plan with unlimited appointments or a $19 CAD monthly Starter plan for five staff accounts is the priority; it supports Android, iOS, and web.

ClassWolf fits a small course provider that can work within a free web plan capped at three courses, three disciplines, three teachers, and 30 students, without fee collection or online payments.

Resovu is a lower-cost web option when three services, 45 bookings per month, and one team member are enough on its free plan, with card fees of 2.9% plus €0.15.

YogisApp suits studios wanting unlimited students and Stripe connections for free but willing to forgo student online bookings on that tier.

Momence is a paid, custom-priced alternative with Android, iOS, and web apps and a free trial.

MotionHub offers Android, iOS, and web access with a free plan and free trial, while its studio subscription price is not published.

PM Course Booking is a web-only, custom-deployment option priced on request.

StudioFlow provides web software on a custom quote after a demo, with options for single or multiple locations.

Verdict

YogaCRM is a strong choice for an independent instructor or small yoga studio that wants class scheduling, student self-booking, operational check-in, flexible payments, and communications in one place. Its broad yoga-specific workflow and cross-device access are the main reasons to choose it. Look elsewhere if your team exceeds six people, transaction percentages are unacceptable, or the unresolved gap between the $29/mo starting claim and the published monthly plan figures makes budgeting too uncertain.