Waine Appointments

Waine Appointments is a booking system for gyms and fitness studios managing classes and one-to-one sessions. It is best suited to operators that need trainer calendars, capacity controls and attendance records alongside bookings. Its free plan is generous on appointments, but a staffed gym must pay for staff accounts.

Overview

Class capacity settings and individual trainer calendars bring group sessions and private appointments into one scheduling setup. Client profiles retain attendance history, which helps staff keep track of participation. Two-way Google Calendar sync aligns bookings and busy times across calendars, a useful addition for trainers who coordinate outside the booking system.

Waitlists can help gyms manage full classes, while SMS and email reminders address missed appointments. Deposits and automatic no-show fees offer ways to discourage late cancellations; however, the Starter plan allows only one automatic no-show fee and one late-cancellation fee each month. Stripe processes card payments, and Waine says it does not store card numbers, CVVs or full payment details.

Key features

• Class and trainer scheduling: Capacity controls and personal trainer calendars cover group classes and one-to-one sessions, making Waine a better fit for mixed schedules than a basic appointment calendar.
• Waitlists and attendance: Waitlists help manage demand for full classes, and attendance histories give staff a record of client participation.
• Reminders and fees: SMS and email reminders, deposits and automatic fees give gyms several tools for managing attendance. Starter’s monthly fee limits mean businesses relying on those charges regularly may need Growth.
• Calendar and mobile access: Google Calendar sync is included on Starter, Growth and Scale. Staff and members can use the mobile app, while web booking is also supported.
• Security and support: Waine says it uses modern TLS for data in transit, managed infrastructure encryption at rest, bcrypt password hashing and optional two-factor authentication. Its audit log lacks cryptographic immutability controls, and its hosting provider’s SOC 2 attestation does not certify Waine itself. An AI agent offers immediate next steps; human support aims to respond within 48 hours.
• Language and billing settings: Businesses can use English or French, set a timezone and tax label, and bill in a supported currency, useful for studios serving customers across different regions.

Pricing

The free plan costs nothing and covers one location with unlimited appointments, but includes no staff accounts. That makes it a plausible fit for a solo operator, not a staffed gym that needs individual team access. Waine offers a 14-day trial.

• Starter — C$19 a month: One location and five staff accounts suit a small team. The plan includes Google Calendar sync but caps automatic no-show fees and late-cancellation fees at one of each per month.
• Growth — C$39 a month: Up to three locations and 15 staff, with unlimited automatic fees, makes this the more suitable step for expanding or multi-location businesses.
• Scale — C$79 a month: Up to 10 locations and 50 staff, plus unlimited website-builder storage, targets larger operators with broader staffing and location needs.
• Starter annual — C$1,902 a year: One location, five staff accounts and the same monthly automatic-fee limits as Starter.
• Growth annual — C$3,902 a year: Up to three locations, 15 staff and unlimited automatic fees.
• Scale annual — C$7,902 a year: Up to 10 locations, 50 staff and unlimited website-builder storage.
• Enterprise — custom pricing: Unlimited locations and staff; scope and price are confirmed after technical and contractual review.

The annual plans retain the corresponding monthly plans’ stated location, staff and fee limits. Compare the quoted annual amounts against the monthly options before choosing a billing term.

Platforms

Waine supports Android, iOS and web. The mobile app is available to staff and members, and web booking gives clients another booking channel.

Who it's for

Waine is a strong match for gyms and fitness studios that schedule classes and individual sessions, need trainer calendars and attendance histories, and want waitlists and automated reminders. Its free plan can serve a solo operator, while Starter gives small teams staff accounts. Businesses with multiple sites or frequent use of automatic fees should consider Growth; larger organizations may need Scale or Enterprise.

It is a weaker fit for a staffed business seeking a free plan with team accounts, or for an operator that needs more than Starter’s two monthly automatic-fee allowances without stepping up to Growth.

Pros and cons

• Pro: Class capacity, trainer calendars and one-to-one scheduling support a mixed gym timetable.
• Pro: Unlimited appointments on the free plan make it useful for a solo operator testing a booking workflow without an appointment quota.
• Pro: Waitlists, attendance records, reminders and Google Calendar sync cover several practical coordination needs.
• Con: The free plan has no staff accounts, limiting its usefulness for a team-run gym.
• Con: Starter restricts automatic no-show and late-cancellation fees to one of each per month, so regular reliance on fees points toward a more expensive tier.
• Con: The audit log does not have cryptographic immutability controls, a limitation for organizations that require tamper-evident audit records.

Alternatives

For a broader comparison, see Fitness Class Scheduling Software.

• ClassWolf is worth considering for a small course program that can work within its free plan’s three-course, three-discipline, three-teacher and 30-student limits, without fee collection, reports, communications or online payments.
• Resovu may suit a general service-booking business that can fit within its free allowance of three services, 45 bookings per month and one team member, or its Starter limit of 10 services, 300 monthly bookings and three team members.
• YogisApp is an option for teachers who want unlimited students and class, price, pack and subscription setup on its free plan, but do not need students to book online through that plan.
• Momence is an alternative for businesses considering a paid platform with a free trial and custom pricing.
• YogaCRM may fit a solo teacher seeking unlimited bookings and a 0% platform fee on online bookings, with its Solo Teacher plan capped at one team member.
• MotionHub is another paid option with a free plan and trial.
• PM Course Booking may suit organizations seeking a custom deployment and willing to request a tailored offer and demo.
• StudioFlow may suit studios seeking a custom quote based on locations, membership model and integrations, including advanced workflows and migration support.

Verdict

Choose Waine Appointments if your gym needs class and session booking with trainer calendars, capacity management and attendance records, and the free plan’s lack of staff accounts is not a concern. Unlimited appointments on the free tier make it attractive to solo operators, while paid plans add team and multi-location capacity. Look elsewhere if a staffed business needs free team access or if Starter’s narrow automatic-fee allowance does not fit how it handles cancellations.