Xolotl

Overview

Xolotl brings clinical records, practice administration and field visits into one veterinary suite. It is best suited to Belgian practices that need those workflows together, especially mobile vets who work outside reliable coverage. Its Belgian finance and compliance tools add practical value, though gaps in Peppol receiving and field payments may matter to some clinics.

Key features

Structured consultations, dose-checked prescriptions, lab results, hospital treatment sheets and discharge PDFs connect treatment records with prescribing and follow-up. The dose checks help with routine prescribing, but without a drug-interaction engine Xolotl does not cover every medication safety check a practice may want.

For field work, the phone workflow stores the day's round and lets vets record visits offline, syncing once the device is back in range. This is useful for farm and mobile work where connectivity is unreliable. Visits cannot be signed in the field or paid by card through Xolotl, so those steps still need another process.

Financial workflows include CODA bank-statement imports, payment matching against OGM references, and ledger exports to Winbooks, Exact or CSV. Xolotl can send structured invoices through a practice's Peppol access point, but it cannot receive inbound Peppol invoices. It also records VAMREG and antimicrobial-use information and can export a declaration, while direct electronic submission to the FAMHP is not enabled.

The maker says each practice has an isolated data schema, with role-based permissions, TOTP two-factor authentication and an audit trail. Practices can export reports, ledger data and per-client GDPR data; API access is included at group level. Dutch, French and English are supported per user, but PDFs and reminder emails are single-language. A client portal supports booking, and reminders can go by email or SMS. There is no pet-owner app.

Pricing

All paid plans are billed monthly per veterinarian, with prices excluding VAT. Unlimited staff accounts and every module are included in the Solo and Practice tiers, so the lower-priced Practice plan reflects team size rather than a reduced feature set.

• New graduates: free for the first twelve months, then half price for the first full year. There is no minimum term. This is a strong entry point for new graduates, with a clear first-year benefit and a discounted year after it.
• Solo: €79 per vet / month for one veterinarian. It includes unlimited staff accounts and every module, with 200 SMS and 50 Peppol documents per vet each month; additional usage costs €0.06 per SMS and €0.20 per Peppol document. It suits a solo vet who needs the complete suite, though its per-vet price is higher than the multi-vet tiers.
• Practice: €59 per vet / month for two to five veterinarians, with the same staff accounts, modules and per-vet SMS and Peppol allowances as Solo. It lowers the per-vet price for small teams, while usage above those allowances remains metered.
• Clinic & group: €39 per vet / month for six or more veterinarians. The licence is capped at €390/month per site, and vets beyond ten add nothing. SMS and Peppol usage are metered on top. Multi-site groups and chains have custom pricing. This tier is the clearest fit for larger clinics, particularly once the per-site cap applies.

The free graduate offer is time-limited, while the other tiers have ongoing monthly billing. Practices should account for VAT and, on the larger-clinic tier, additional SMS and Peppol charges.

Platforms

Xolotl supports Android, iOS, Linux, macOS, web and Windows. It runs in a browser, can be installed from the browser to a phone, and is available as a desktop application on clinic computers. Native Mac and iPad apps are in progress, and no native mobile apps are currently offered.

Who it's for

Xolotl is aimed at Belgian practices treating companion, equine, farm, breeding or exotic animals, from a solo mobile vet to a multi-site clinic. It is a particularly good match for teams that need clinical documentation alongside local banking, invoicing and compliance workflows. Clinics that depend on inbound Peppol invoices, electronic FAMHP submission, medication interaction checking, or field signatures and card payments will need other tools or processes for those tasks.

Pros and cons

• Offline field visits: vets can record a day's rounds without a connection and sync later, supporting work beyond reliable coverage.
• Broad practice coverage: clinical, administrative, invoicing and compliance workflows sit in one suite, with every module included in the Solo and Practice plans.
• Belgian finance and compliance support: CODA imports, OGM payment matching and VAMREG exports serve local workflows, though FAMHP transmission remains manual.
• Per-user language choice: Dutch, French and English help multilingual teams, but PDFs and reminder emails remain single-language.
• Field and prescribing gaps: no interaction engine, signature capture or card payment leaves meaningful clinical and visit tasks outside the suite.
• Usage charges: the included SMS and Peppol quotas can suit routine use, but higher-volume practices pay extra.

Alternatives

For a booking-focused comparison, see Veterinary Appointment Scheduling Software.

Hunimalis is worth considering when a free public listing with online booking is the priority; its Public Page plan includes those basics. Veterical is another free-plan option for readers comparing veterinary software. SchedulingKit may fit a small booking operation that can work within its free tier's one team member, one event type and 50 monthly bookings. AllEars.Vet is a narrower option for practices focused on consultations, patients, chat and prescriptions within its free monthly caps. EasyWeek for Veterinary Clinics offers a free tier for essential booking functionality. NaVetor may suit a practice eligible for its free Patterson Pay plan, which includes full feature access. Provet Cloud is a paid alternative with a Core plan priced at $99 per vet / month plus a $249/month platform fee that includes one vet. Vetilog is worth comparing for a free Discovery tier capped at 100 animals, one user and 100 Mo of documents and photos.

Verdict

Choose Xolotl if you run a Belgian veterinary practice and want clinical, administrative and field workflows together, particularly if offline visits and local finance or compliance tasks are central to your work. The graduate offer and lower per-vet rates for larger teams strengthen the case. Look elsewhere if your daily workflow depends on receiving Peppol invoices, sending declarations directly to the FAMHP, capturing field signatures or taking card payments on visits.