Freedom251 › Exhibitor Management Software

XMS

Paid Web

What XMS is

XMS is a web-based exhibition management platform for trade fairs, connecting organizers, venue owners, and exhibitors through shared event workflows. Organizers can manage catalogs, pricing, deadlines, and product availability, including catalogs tailored to individual events with controlled visibility windows. Venue owners define which services are offered in particular halls, and the system validates orders against those location rules. Exhibitors use a self-service portal to browse catalogs and order booth equipment, furniture, and services. A visual Stand Designer lets them place rented products on a digital floor plan to create booth layout blueprints. Organizers can review, approve, or modify orders, set multi-level approval chains, flag orders over budget thresholds, and track changes. The platform also supports booth assignment, exhibitor messaging, team roles, and permissions across concurrent events. Order operations include confirmations, reminders, notifications, communication logs, and batch processing. Usage and financial reports can be exported to accounting software; XMS also supports multiple currencies and automated invoicing. The product is paid, but pricing is available on request. Prospective customers can schedule a personalized demo.

Who it suits

XMS suits fair organizers and venue owners coordinating event services, orders, and approvals, as well as exhibitors who need to select booth products and plan layouts.

What it does well

Event catalogs can be tailored to individual fairs.
Venue rules validate orders by location.
Exhibitors can design layouts on digital floor plans.
Approval chains and budget flags support order review.
Reports export to accounting software.

What to know first

Pricing is available on request.
The platform is web-based.
Prospective customers are directed to schedule a demo.

Limits

Pricing is provided on request. Phone support is listed Monday–Friday 08:00–17:00 and Saturday 10:00–14:00, with Sunday closed.

Getting started

Visit the XMS website
Schedule a personalized demo
Contact XMS at [email protected] or +45 60 56 04 20
Create event catalogs and set their availability windows
Assign team roles and permissions
Invite exhibitors to browse catalogs and place orders

Verdict

XMS brings catalog management, exhibitor orders, approvals, and venue rules into one trade fair workflow.

Questions

What does XMS cost?

XMS is paid, and pricing is provided on request.

Who is XMS for?

The platform describes tools for fair organizers, location owners, and exhibitors.

Does XMS support exhibitor self-service and booth design?

Yes. Exhibitors can order equipment, furniture, and services in a portal and arrange rented products on a digital floor plan with Stand Designer.

Can XMS handle approvals and budget controls?

Organizers can review, approve, or modify orders, configure multi-level approval chains, flag orders over budget thresholds, and track changes.

Can reports move to accounting software?

Product usage and financial reports can be exported to accounting software. XMS also supports multiple currencies and automated invoicing.

How can prospective customers contact XMS?

XMS invites visitors to schedule a personalized demo. Contact options are [email protected] and +45 60 56 04 20.

Facts from XMS's own pages

Accounting export: XMS provides product usage and financial reports for export to accounting software, and states that it supports multiple currencies and automated invoicing. · xms.dk, 11 Oct 2026
Approval workflows: Organizers can review, approve, or modify exhibitor orders, set multi-level approval chains, flag orders over budget thresholds, and track changes. · xms.dk, 4 Oct 2026
Catalogs: Organizers can create unlimited catalogs tailored to individual events and control their visibility and availability windows. · xms.dk, 11 Oct 2026
Communications: The platform offers automated order confirmations, communication logs, batch processing, reminders, and notifications. · xms.dk, 11 Oct 2026
Demo and support contact: XMS invites prospective customers to schedule a personalized demo and lists [email protected] and +45 60 56 04 20, with phone hours Monday–Friday 08:00–17:00 and Saturday 10:00–14:00. · xms.dk, 4 Oct 2026
Exhibitor portal: Exhibitors can browse a rental marketplace, place orders, and design stands through a self-service portal. · xms.dk, 11 Oct 2026
Intended users: The platform describes tools for fair organizers, location owners, and exhibitors. · xms.dk, 4 Oct 2026
Order operations: XMS supports automated order confirmations, communication logs, batch processing, reminders, and notifications. · xms.dk, 4 Oct 2026
Order workflows: The platform supports order review, approval or modification, multi-level approval chains, budget flags, and an audit trail of changes. · xms.dk, 11 Oct 2026
Organizer tools: Organizers can manage event catalogs, pricing, deadlines, and product availability from a dashboard. · xms.dk, 11 Oct 2026
Pricing: The opened maker page directs visitors to schedule a personalized demo but does not state prices. · xms.dk, 11 Oct 2026
Product: XMS is an exhibition management platform for trade fairs that connects organizers, venue owners, and exhibitors. · xms.dk, 11 Oct 2026
Reporting: The platform provides product usage and financial reports for export to accounting software, along with multi-currency support and automated invoicing. · xms.dk, 4 Oct 2026
Security: The site describes XMS as having a security-first design and says teams can assign roles and permissions. · xms.dk, 11 Oct 2026
Security positioning: The company describes the product as having a security-first design. · xms.dk, 4 Oct 2026
Stand design: The visual Stand Designer lets exhibitors drag and drop rented products onto a digital floor plan to create booth layout blueprints. · xms.dk, 4 Oct 2026
Stand designer: The visual Stand Designer lets exhibitors place rented products on a digital floor plan to create booth layout blueprints. · xms.dk, 11 Oct 2026
Support: The site lists phone support at +45 60 56 04 20 and email support at [email protected]. · xms.dk, 11 Oct 2026
Support hours: Listed phone hours are Monday–Friday 08:00–17:00, Saturday 10:00–14:00, and Sunday closed. · xms.dk, 11 Oct 2026
Team permissions: XMS allows organizers to assign team roles and permissions across concurrent events. · xms.dk, 4 Oct 2026
Venue rules: Venue owners can define services available at specific halls, and the system validates exhibitor orders against those rules. · xms.dk, 11 Oct 2026

Where XMS stands on Freedom251

Exhibitor Management Software#31 of 31